WEBVTT Kind: captions Language: en 1 00:00:03.139 --> 00:00:04.410 Teri DeVoe, IMLS: So welcome again. 2 00:00:04.410 --> 00:00:08.810 Everybody with this year's report covering both your fiscal year. 3 00:00:08.810 --> 00:00:12.830 Twenty one allotment award, and the American plan. 4 00:00:12.830 --> 00:00:14.059 There's a lot going on. 5 00:00:14.059 --> 00:00:18.960 We also had changes to our regulations that affected some timelines this year, 6 00:00:18.960 --> 00:00:21.980 Teri DeVoe, IMLS: and there's a number of extensions that are happening. 7 00:00:21.980 --> 00:00:27.090 So with all that, we thought it would be a really good idea to gather you together and 8 00:00:27.090 --> 00:00:28.800 do a refresher on the Spr. 9 00:00:28.800 --> 00:00:31.281 And with that i'm going to turn it over to Dennis. 10 00:00:31.281 --> 00:00:35.340 Dennis Nangle: Thank you, Terry. 11 00:00:35.340 --> 00:00:36.340 Um! 12 00:00:36.340 --> 00:00:39.500 As As Terry mentioned, we are covering all a lot. 13 00:00:39.500 --> 00:00:41.930 Um, and so this is a brief overview. 14 00:00:41.930 --> 00:00:44.270 I'm not going to go through every bullet. 15 00:00:44.270 --> 00:00:49.690 But here's a little preview of coming attractions for how we're structuring today's uh webinar. 16 00:00:49.690 --> 00:00:56.610 The first half, as as Terry mentioned, is um sort of newly uh released updates and changes 17 00:00:56.610 --> 00:01:00.690 that make this year's recording cycle a little different from previous years. 18 00:01:00.690 --> 00:01:03.590 And then a little bit later on, we kind of move into general best 19 00:01:03.590 --> 00:01:08.090 Dennis Nangle: practices as a reminder, or for or you know, new information for those 20 00:01:08.090 --> 00:01:13.900 of you who might be new, and then we end with more new things, but more on the technological 21 00:01:13.900 --> 00:01:15.410 side of things. 22 00:01:15.410 --> 00:01:19.170 So um the further ado we'll have right into it. 23 00:01:19.170 --> 00:01:25.479 Dennis Nangle: First thing I want to mention is the upcoming recording deadlines, and how 24 00:01:25.479 --> 00:01:29.270 they um differ from previous years. 25 00:01:29.270 --> 00:01:33.570 This is the first reporting here that the new T. Two C. Of our two hundred regulations 26 00:01:33.570 --> 00:01:39.000 go into effect, so it gives on the States one hundred and twenty days to report the 27 00:01:39.000 --> 00:01:40.000 Fy. 28 00:01:40.000 --> 00:01:43.970 Two thousand and twenty one awards um, which pushes it from a late December deadline, which 29 00:01:43.970 --> 00:01:46.990 some of you might be used to to a late January one. 30 00:01:46.990 --> 00:01:48.000 Dennis Nangle: Um! 31 00:01:48.000 --> 00:01:53.869 And even though uh and Under normal circumstances extensions are rare for the Grant's estates 32 00:01:53.869 --> 00:01:54.869 program. 33 00:01:54.869 --> 00:01:59.409 Uh, we, as many of you know, have made some exceptions for Arpa due to um supply chain 34 00:01:59.409 --> 00:02:02.189 issues and other factors outside of your control. 35 00:02:02.189 --> 00:02:08.020 Dennis Nangle: So many of you may have later reporting deadlines that you can confirm what 36 00:02:08.020 --> 00:02:11.000 those actual deadlines are by going into Eggheads reach. 37 00:02:11.000 --> 00:02:18.950 There is a reporting schedule area to help keep things straight, if you will, and we 38 00:02:18.950 --> 00:02:23.020 also want to remind everyone that if you are unable to meet your reporting deadline to 39 00:02:23.020 --> 00:02:27.520 please contact us before that deadline, so we can work with you and find out what's going 40 00:02:27.520 --> 00:02:31.370 on, and um potentially get an extension lined up in advance 41 00:02:31.370 --> 00:02:32.560 line. 42 00:02:32.560 --> 00:02:40.210 Dennis Nangle: Uh, this is another uh slide kind of breaking out what the two Cfr says 43 00:02:40.210 --> 00:02:43.440 specifically about um the reporting schedule. 44 00:02:43.440 --> 00:02:46.379 And so we covered this change at our virtual conference. 45 00:02:46.379 --> 00:02:50.950 But that was two years ago, when we first awarded the two thousand and twenty-one awards. 46 00:02:50.950 --> 00:02:54.990 So we thought that it would be helpful now that the awards are coming to an end. 47 00:02:54.990 --> 00:02:55.990 Um! 48 00:02:55.990 --> 00:03:02.390 To bring these back up and to uh sort of outline that this is a regulatory change across that 49 00:03:02.390 --> 00:03:05.070 um, and it's just to one hundred and twenty days, 50 00:03:05.070 --> 00:03:08.250 Dennis Nangle: as I mentioned before, after the deadline. 51 00:03:08.250 --> 00:03:12.230 There's a however, though so it's not a blanket change of one hundred and twenty days, which 52 00:03:12.230 --> 00:03:15.290 is why we wanted to break this out very clearly. 53 00:03:15.290 --> 00:03:21.110 Subrecipient reports that come into you if you have some recipients, still have the ninety 54 00:03:21.110 --> 00:03:22.110 day 55 00:03:22.110 --> 00:03:27.799 Dennis Nangle: the deadline for recording, and your own annual reports that you submit 56 00:03:27.799 --> 00:03:28.830 to Imls. 57 00:03:28.830 --> 00:03:31.129 So we don't have always called an annual reports. 58 00:03:31.129 --> 00:03:35.900 You might be more familiar with them, being referred to as an interim Federal financial 59 00:03:35.900 --> 00:03:40.620 report, and we call them annual reports, because we receive them from here every year. 60 00:03:40.620 --> 00:03:41.620 Um! 61 00:03:41.620 --> 00:03:45.379 That deadline hasn't changed so that will still be the end of December, even though 62 00:03:45.379 --> 00:03:47.760 your final reports on the 63 00:03:47.760 --> 00:03:53.800 Dennis Nangle: Ah. 64 00:03:53.800 --> 00:03:57.560 Another reminder related to the one hundred and twenty day period is that you have one 65 00:03:57.560 --> 00:04:02.250 hundred and twenty days now to um liquidate your funds. 66 00:04:02.250 --> 00:04:07.940 So this is um a little snapshot from or a little quote rather from the two thousand 67 00:04:07.940 --> 00:04:08.940 and twenty-one grid 68 00:04:08.940 --> 00:04:19.769 Dennis Nangle: it's a word guidance thirtieth of two thousand and twenty two 69 00:04:19.769 --> 00:04:24.139 Dennis Nangle: um, and then all financial obligations that have been incurred under 70 00:04:24.139 --> 00:04:31.110 the award must be liquidated by January thirtieth, because understandably so with ar, but a lots 71 00:04:31.110 --> 00:04:32.110 of money. 72 00:04:32.110 --> 00:04:33.110 Um. 73 00:04:33.110 --> 00:04:37.169 So there's you know, a lot of different ways that you're spending it that's unusual. 74 00:04:37.169 --> 00:04:39.840 And then also because of the extended timeline. 75 00:04:39.840 --> 00:04:44.340 We've been receiving a lot of questions about this, and so we just want to make make clear 76 00:04:44.340 --> 00:04:48.660 that the reporting the project period the Grant period is still the 77 00:04:48.660 --> 00:04:53.310 Dennis Nangle: at the end of September the thirtieth, so the activities must be completed, 78 00:04:53.310 --> 00:04:57.840 and there has to be an indication that funds related to that project have been obligated 79 00:04:57.840 --> 00:04:58.840 by then. 80 00:04:58.840 --> 00:05:03.639 But you have, until January the thirtieth, just to reconcile your finances and make sure 81 00:05:03.639 --> 00:05:07.940 that everything is paid out, and it also includes drawdowns from the Gms. 82 00:05:07.940 --> 00:05:09.720 Reach as well. 83 00:05:09.720 --> 00:05:17.122 Dennis Nangle: And um another reminder, especially because so much of what we do is an egms, 84 00:05:17.122 --> 00:05:21.660 and it's a very helpful system grants to states, as many of you know. 85 00:05:21.660 --> 00:05:25.990 Um is a unique program that doesn't always fit the um. 86 00:05:25.990 --> 00:05:30.250 Dennis Nangle: The conventional structure of other grant awards. 87 00:05:30.250 --> 00:05:31.250 So we use the Gms. 88 00:05:31.250 --> 00:05:37.130 For some things, but we do not use egms for submitting your reports. 89 00:05:37.130 --> 00:05:39.190 You submit all your reports through the Spr. 90 00:05:39.190 --> 00:05:45.800 Dennis Nangle: Or anything related to grants to states that include your interim Ffr: Your 91 00:05:45.800 --> 00:05:49.840 project reports and your final financial status report. 92 00:05:49.840 --> 00:05:56.800 Dennis Nangle: And again, because we're all about reminding and refreshing, because we 93 00:05:56.800 --> 00:05:59.930 figure that will be helpful, especially this year, 94 00:05:59.930 --> 00:06:03.699 Dennis Nangle: if you even if you have an arpa extension. 95 00:06:03.699 --> 00:06:06.800 Um, and if you have an extension for one of your awards. 96 00:06:06.800 --> 00:06:07.800 I'm. 97 00:06:07.800 --> 00:06:11.120 I'm bringing up art, but because that's the that's the word that we've seen the most extensions 98 00:06:11.120 --> 00:06:13.060 for um. 99 00:06:13.060 --> 00:06:20.270 You won't be able to certify your spr until both awards are finalized, because the spr 100 00:06:20.270 --> 00:06:22.789 is is viewing your um, 101 00:06:22.789 --> 00:06:28.729 Dennis Nangle: your awards, both for the allotment and for Arpa as one. 102 00:06:28.729 --> 00:06:33.120 And so there's no way to differentiate between your regular allotment and your arpa awards 103 00:06:33.120 --> 00:06:35.590 in the Spr. 104 00:06:35.590 --> 00:06:37.240 As far as certifying it goes, 105 00:06:37.240 --> 00:06:40.240 Dennis Nangle: so it's like once you certify it'll be once. 106 00:06:40.240 --> 00:06:46.080 All of your projects are complete, and many of you may have two different deadlines for 107 00:06:46.080 --> 00:06:51.690 your regular allotment awards and your Arbo, so you should still enter all the project 108 00:06:51.690 --> 00:06:52.699 details for 109 00:06:52.699 --> 00:06:57.580 Dennis Nangle: for the grant that Hasn't received an extension by the original deadline. 110 00:06:57.580 --> 00:07:01.370 This is typically, as I mentioned January two thousand and twenty-three um. 111 00:07:01.370 --> 00:07:04.520 Normally, what we would do as program officers would wait. 112 00:07:04.520 --> 00:07:10.990 We would wait until a project um had a certified status attached to it to start reviewing them. 113 00:07:10.990 --> 00:07:17.240 But since that's not possible until both the allotment and arc of projects are complete, 114 00:07:17.240 --> 00:07:19.419 we will look for your allotment projects. 115 00:07:19.419 --> 00:07:21.180 The projects that Don't have an extension 116 00:07:21.180 --> 00:07:23.889 Dennis Nangle: to have a completed status. 117 00:07:23.889 --> 00:07:27.699 Um By the end of January the twentieth twenty three, before we start reviewing that that 118 00:07:27.699 --> 00:07:31.750 will be our signal this year as opposed to waiting for everything to be satisfied. 119 00:07:31.750 --> 00:07:32.750 Um! 120 00:07:32.750 --> 00:07:36.460 And of course, if you finish reporting early for an award that doesn't have an extension. 121 00:07:36.460 --> 00:07:39.389 Please let us know we will be happy to get started. 122 00:07:39.389 --> 00:07:40.550 On reviewing them, as 123 00:07:40.550 --> 00:07:51.210 Dennis Nangle: also a note reminded a reminder related to certain deadlines that are immune 124 00:07:51.210 --> 00:07:53.210 to extensions. 125 00:07:53.210 --> 00:07:54.210 Is 126 00:07:54.210 --> 00:08:02.379 Dennis Nangle: we're asking you to put in your moe figure into the final um fsr by march 127 00:08:02.379 --> 00:08:06.310 of two thousand and twenty-three, so we can prepare for the annual. 128 00:08:06.310 --> 00:08:08.080 No, it so. 129 00:08:08.080 --> 00:08:09.860 This is, as you know, would be unusual. 130 00:08:09.860 --> 00:08:13.379 You usually would put in your moe along with your Fsr. 131 00:08:13.379 --> 00:08:16.849 And sort of bundle that up, and we review that all at once. 132 00:08:16.849 --> 00:08:18.650 This is a very unique circumstance. 133 00:08:18.650 --> 00:08:21.419 This is a year of unique circumstances. 134 00:08:21.419 --> 00:08:22.480 Um, and 135 00:08:22.480 --> 00:08:26.009 Dennis Nangle: you know there's there's several reasons why we are asking you to make sure 136 00:08:26.009 --> 00:08:27.490 your mol is in by March. 137 00:08:27.490 --> 00:08:28.490 First. 138 00:08:28.490 --> 00:08:32.019 First of all, Arpa Doesn't have a match or no you requirement. 139 00:08:32.019 --> 00:08:35.550 So Emily runs according to the Federal fiscal year anyway. 140 00:08:35.550 --> 00:08:41.890 Um, not your period of performance, so there should theoretically not be an issue with 141 00:08:41.890 --> 00:08:45.529 um, these figures being ready and available to provide here. 142 00:08:45.529 --> 00:08:46.529 Um! 143 00:08:46.529 --> 00:08:49.899 Dennis Nangle: And another reason why we're adding, we're asking you to put this in by 144 00:08:49.899 --> 00:08:50.899 march. 145 00:08:50.899 --> 00:08:51.899 The first is 146 00:08:51.899 --> 00:08:53.300 Dennis Nangle: um. 147 00:08:53.300 --> 00:08:57.899 If your moe figure it happens to be less than the minimum requirement. 148 00:08:57.899 --> 00:09:03.329 We have it sort of initiates a timeline for us where we will follow up with you by early 149 00:09:03.329 --> 00:09:07.300 April, with instructions on how to request an moe waiver. 150 00:09:07.300 --> 00:09:09.170 That's an optional process. 151 00:09:09.170 --> 00:09:10.350 But the whole point with sharing. 152 00:09:10.350 --> 00:09:15.160 All of this is that there's a bit of a cause and effect that we need to make sure. 153 00:09:15.160 --> 00:09:21.140 Things are wrapped up in time for subsequent um forward a lot because it's, but it's possible 154 00:09:21.140 --> 00:09:22.140 that fy 155 00:09:22.140 --> 00:09:25.550 Dennis Nangle: two thousand and twenty four allowance would be reduced by the amount that 156 00:09:25.550 --> 00:09:26.730 you missed your moe. 157 00:09:26.730 --> 00:09:31.670 So all of that to say that we we need that information in by March the first of two thousand 158 00:09:31.670 --> 00:09:33.000 and twenty three 159 00:09:33.000 --> 00:09:41.010 Dennis Nangle: um and another update is the unique entity identifier that took effect 160 00:09:41.010 --> 00:09:42.560 this April um. 161 00:09:42.560 --> 00:09:48.320 We have updated our systems to reflect the Uei, and so that duns is not showing up um 162 00:09:48.320 --> 00:09:50.170 on our fields anymore. 163 00:09:50.170 --> 00:09:53.080 It's just uei um. 164 00:09:53.080 --> 00:09:54.080 And 165 00:09:54.080 --> 00:09:58.329 Dennis Nangle: we are asking everyone to update their State info section of the Spr, which 166 00:09:58.329 --> 00:10:04.430 you see in this slide is highlighted as far as to update that, unlike the duns, it has 167 00:10:04.430 --> 00:10:09.810 letters and numbers, and it will be longer which the Uae has twelve characters, 168 00:10:09.810 --> 00:10:13.740 Dennis Nangle: and if you're not quite sure what your Uei is. 169 00:10:13.740 --> 00:10:20.890 Dennis Nangle: Um, you can find it in Samuel, and or we can help you access it as well. 170 00:10:20.890 --> 00:10:22.390 If you run into any issues. 171 00:10:22.390 --> 00:10:28.990 Your program officers, the Fsr: the financial status report and your annual interim Ffr: 172 00:10:28.990 --> 00:10:35.720 Dennis Nangle: um It auto populates this Uei number from this State info section, which 173 00:10:35.720 --> 00:10:38.180 is why we're asking you if you update it here. 174 00:10:38.180 --> 00:10:42.420 Your other forms will have an accurate Ui information on there. 175 00:10:42.420 --> 00:10:49.620 Dennis Nangle: Now i'm going to hand it over to Laura to talk about entering the Internet 176 00:10:49.620 --> 00:10:50.840 of our data. 177 00:10:50.840 --> 00:10:52.060 Thank you, Diane. 178 00:10:52.060 --> 00:10:58.769 Laura McKenzie (IMLS): So everyone now I will be reviewing how to enter your interim Ffr: 179 00:10:58.769 --> 00:11:02.810 data for your fiscal year two thousand and twenty two allotment award. 180 00:11:02.810 --> 00:11:06.399 We've had to return a lot of these reports in recent years. 181 00:11:06.399 --> 00:11:09.529 So we just wanted to go over some common issues. 182 00:11:09.529 --> 00:11:15.870 Laura McKenzie (IMLS): Here's the path where you can access the interim Ffr. 183 00:11:15.870 --> 00:11:17.710 In the Spr. 184 00:11:17.710 --> 00:11:23.730 Laura McKenzie (IMLS): And for the Ffr. 185 00:11:23.730 --> 00:11:26.139 Federal Agency grant number. 186 00:11:26.139 --> 00:11:32.361 Make sure you write in the allotment log number, and you can find this in the Imls Etms Reach 187 00:11:32.361 --> 00:11:38.190 system as well as on your official award notification document that's seen here 188 00:11:38.190 --> 00:11:43.110 Laura McKenzie (IMLS): highlighted in red there at the bottom. 189 00:11:43.110 --> 00:11:51.731 Laura McKenzie (IMLS): The total Federal finance authorized field is auto-populated, and that 190 00:11:51.731 --> 00:11:56.220 reflects the fiscal year two thousand and twenty two allotment. 191 00:11:56.220 --> 00:11:58.660 You may have to open the report and hit. 192 00:11:58.660 --> 00:12:01.390 Save for the auto populated fields to appear, 193 00:12:01.390 --> 00:12:05.850 Laura McKenzie (IMLS): the Federal share of expenditures will be how much you've expended 194 00:12:05.850 --> 00:12:10.829 on your award as of September the thirtieth two thousand and twenty two, and you can find 195 00:12:10.829 --> 00:12:14.000 this information in egms under the payments area. 196 00:12:14.000 --> 00:12:17.090 Laura McKenzie (IMLS): Yeah, the total recipient share. 197 00:12:17.090 --> 00:12:22.160 Laura McKenzie (IMLS): The fired field is also auto-populated, and that reflects the 198 00:12:22.160 --> 00:12:25.200 allotment match requirement. 199 00:12:25.200 --> 00:12:27.660 And in the recipient share of expenditures. 200 00:12:27.660 --> 00:12:32.550 Field you will report on how much you've contributed to match so far. 201 00:12:32.550 --> 00:12:38.190 Laura McKenzie (IMLS): And as I mentioned before, in recent years, we've been returning 202 00:12:38.190 --> 00:12:39.769 a lot of the interim fs. 203 00:12:39.769 --> 00:12:43.639 So we've highlighted a few of the common issues that we've noticed. 204 00:12:43.639 --> 00:12:49.649 I remember that the cache disbursements should match eggheads, reach payments as of September 205 00:12:49.649 --> 00:12:55.329 thirtieth two thousand and twenty two, and the amount in cash disbursements typically 206 00:12:55.329 --> 00:12:57.829 matches the Federal share of expenditures, 207 00:12:57.829 --> 00:13:04.060 Laura McKenzie (IMLS): and you should leave the indirect expenses blank as well as the 208 00:13:04.060 --> 00:13:09.680 program income is also typically left blank, And we've also included a link here at the 209 00:13:09.680 --> 00:13:13.630 bottom of the slide, where you can see some more tips. 210 00:13:13.630 --> 00:13:19.649 Laura McKenzie (IMLS): And we also wanted to note that the certification is a little 211 00:13:19.649 --> 00:13:20.690 bit different. 212 00:13:20.690 --> 00:13:21.690 Ah! 213 00:13:21.690 --> 00:13:22.690 With the interim ffr Ah! 214 00:13:22.690 --> 00:13:26.440 That sometimes falls through the cracks, and and we have to follow up. 215 00:13:26.440 --> 00:13:28.649 Ah, the S. Tolaa chief! 216 00:13:28.649 --> 00:13:33.280 Ah needs to certify by the reporting deadline of December thirtieth two thousand and twenty 217 00:13:33.280 --> 00:13:34.280 two, 218 00:13:34.280 --> 00:13:35.500 Laura McKenzie (IMLS): and you can ensure. 219 00:13:35.500 --> 00:13:40.580 The certification went through by looking at the certification fields which are noted 220 00:13:40.580 --> 00:13:43.120 here in the interim Ffr. 221 00:13:43.120 --> 00:13:48.550 And once certified, should contain the name of the chief and a date stamp. 222 00:13:48.550 --> 00:13:52.889 Laura McKenzie (IMLS): And here's a screenshot. 223 00:13:52.889 --> 00:13:56.839 I'm just showing you you can find the amount drawn down in reach. 224 00:13:56.839 --> 00:14:01.380 First go to the payments, tab in the two thousand and twenty two award record. 225 00:14:01.380 --> 00:14:04.750 Laura McKenzie (IMLS): Then you look at the total approved requests. 226 00:14:04.750 --> 00:14:10.980 Figure, as seen circled here in the middle of the page, and be sure to look at the request. 227 00:14:10.980 --> 00:14:19.110 Ah, status date That's also shown here, and subtract any requests approved after September 228 00:14:19.110 --> 00:14:21.440 the thirtieth two thousand and twenty two, 229 00:14:21.440 --> 00:14:24.060 Laura McKenzie (IMLS): and that back to Dennis. 230 00:14:24.060 --> 00:14:27.320 Dennis Nangle: Thank you, Laura. 231 00:14:27.320 --> 00:14:37.660 Um, I am here with our favorite uh visual um timeline, which is a mainstay of our presentations, 232 00:14:37.660 --> 00:14:43.540 and um hopefully, is a helpful visualization of sort of how our award cycle works, and 233 00:14:43.540 --> 00:14:45.660 how they overlap with each other. 234 00:14:45.660 --> 00:14:48.269 So if you haven't seen this timeline from us before 235 00:14:48.269 --> 00:14:51.820 Dennis Nangle: a light-colored bar is the period of performance. 236 00:14:51.820 --> 00:14:53.410 That's what it represents. 237 00:14:53.410 --> 00:14:57.680 And in the block after that the darker block at the end is the time you have to submit 238 00:14:57.680 --> 00:14:58.680 your 239 00:14:58.680 --> 00:15:04.870 Dennis Nangle: So this is also a reminder to kind of just visualize that the Arpa award 240 00:15:04.870 --> 00:15:08.290 ran parallel with your fy two thousand and twenty, one awards, 241 00:15:08.290 --> 00:15:12.560 Dennis Nangle: and it also ended September thirtieth, along with your allotment, award 242 00:15:12.560 --> 00:15:15.220 um unless you had an extension. 243 00:15:15.220 --> 00:15:19.570 And so the fy two thousand and twenty-two award won't end until September thirtieth 244 00:15:19.570 --> 00:15:21.040 of next year. 245 00:15:21.040 --> 00:15:22.589 So this year you have two reports. 246 00:15:22.589 --> 00:15:27.090 You have your final financial report for the fy two thousand and twenty award, one award, 247 00:15:27.090 --> 00:15:28.090 and Arpa. 248 00:15:28.090 --> 00:15:32.110 Dennis Nangle: So it's one report that combines both of the word information, and then you 249 00:15:32.110 --> 00:15:37.139 have an interim financial report for your fy two thousand and twenty-two. 250 00:15:37.139 --> 00:15:41.380 So it's a kind of a midterm um check in so to speak of Where? 251 00:15:41.380 --> 00:15:42.380 What? 252 00:15:42.380 --> 00:15:48.019 What's happening with your um currently open, Fy: two thousand and twenty, and we also want 253 00:15:48.019 --> 00:15:52.880 to remind you here that the next two years of recording this seems kind of bizarre, but 254 00:15:52.880 --> 00:15:56.130 it's just kind of the way the timeline of the Grant periods work 255 00:15:56.130 --> 00:15:59.339 Dennis Nangle: the next two years of reporting will still reference the two thousand and 256 00:15:59.339 --> 00:16:03.130 eighteen, the two thousand and twenty-two five-year plan goals. 257 00:16:03.130 --> 00:16:04.490 So when you're in the Spr. 258 00:16:04.490 --> 00:16:09.940 And you're adding projects, you'll still be referring to those goals, and how each of 259 00:16:09.940 --> 00:16:12.079 those projects that those goals. 260 00:16:12.079 --> 00:16:18.220 So we won't prompt you to update them, and we um update your goals in the Spr with your 261 00:16:18.220 --> 00:16:22.949 new um Five Year plan goals until the summer of two thousand and twenty-four, so that 262 00:16:22.949 --> 00:16:26.759 Dennis Nangle: it might not make a lot of sense in the abstract. 263 00:16:26.759 --> 00:16:31.820 But we just wanted to give you a heads up that if you see, quote unquote old goals in 264 00:16:31.820 --> 00:16:32.820 the Spr. 265 00:16:32.820 --> 00:16:34.529 That's not an accident. 266 00:16:34.529 --> 00:16:43.740 Dennis Nangle: You'll also um want to complete the project reports first in the Spr. 267 00:16:43.740 --> 00:16:48.339 Because the financial figures roll up the financial figures that are in your projects. 268 00:16:48.339 --> 00:16:51.550 They roll up into your financial status report. 269 00:16:51.550 --> 00:16:56.350 So we wanted to give you a snapshot of what filling in the spr will look like here 270 00:16:56.350 --> 00:16:58.310 Dennis Nangle: as you can see. 271 00:16:58.310 --> 00:16:59.310 Um. 272 00:16:59.310 --> 00:17:03.149 And as I mentioned earlier, both your fy two thousand and twenty one allotment, and your 273 00:17:03.149 --> 00:17:06.939 our fault will be reported in the same part of the Spr. 274 00:17:06.939 --> 00:17:14.549 You'll have one long list of projects, and there'll be a mixture of your And And so, 275 00:17:14.549 --> 00:17:19.960 in order to differentiate the Arpa projects, and as a fyi, this helped us tremendously 276 00:17:19.960 --> 00:17:20.960 back with cares. 277 00:17:20.960 --> 00:17:21.960 Um. 278 00:17:21.960 --> 00:17:24.329 And this is why we're asking you to do it again for Arpa. 279 00:17:24.329 --> 00:17:25.329 Give them. 280 00:17:25.329 --> 00:17:27.140 Give all of their Barbara projects by title 281 00:17:27.140 --> 00:17:30.570 Dennis Nangle: prefix of Arpa, as you can see, highlighted in red here. 282 00:17:30.570 --> 00:17:31.580 Um arpa, colon. 283 00:17:31.580 --> 00:17:37.230 And then the project title, and another note is that none of your Arpa projects should 284 00:17:37.230 --> 00:17:38.250 have a start. 285 00:17:38.250 --> 00:17:39.250 Date 286 00:17:39.250 --> 00:17:40.250 Dennis Nangle: Um! 287 00:17:40.250 --> 00:17:44.150 That occurs before April, eighth of two thousand and twenty-four, as you saw from that timeline 288 00:17:44.150 --> 00:17:49.050 slide The Arpa period is shorter than the larger twenty-four period. 289 00:17:49.050 --> 00:17:50.640 So just be aware of that. 290 00:17:50.640 --> 00:17:56.350 Sometimes with the regular two-year allotment period it's it goes to the default, and your 291 00:17:56.350 --> 00:17:58.570 projects are that entire two year period. 292 00:17:58.570 --> 00:18:02.820 So you don't have to do a lot of changing to the dates this year because of so many 293 00:18:02.820 --> 00:18:04.299 different changes of the dates. 294 00:18:04.299 --> 00:18:08.110 Not only the start date, but also if you have an extension for your art for funds, 295 00:18:08.110 --> 00:18:12.289 Dennis Nangle: be mindful of what the end date says also because we would expect it 296 00:18:12.289 --> 00:18:19.710 to kind of end at the end of your extension, instead of the original grant period; 297 00:18:19.710 --> 00:18:26.900 Dennis Nangle: and another reminder, especially with us, having so much distance From the 298 00:18:26.900 --> 00:18:29.900 time that we originally gave the Arpa awards out, 299 00:18:29.900 --> 00:18:35.930 Dennis Nangle: we recognize that Arpa was such a large infusion of money, and we really 300 00:18:35.930 --> 00:18:38.930 do appreciate all the creative ways that you spent it. 301 00:18:38.930 --> 00:18:44.950 Uh, this is just a reminder to frame the spending in your project narrative as pandemic response 302 00:18:44.950 --> 00:18:46.730 as much as you possibly can. 303 00:18:46.730 --> 00:18:51.120 Um responding to the pandemic recovery all of those things. 304 00:18:51.120 --> 00:18:56.700 And um and just also another note that if your sub recipients don't do this, that it 305 00:18:56.700 --> 00:18:58.540 might, it would be helpful, Um, 306 00:18:58.540 --> 00:19:03.940 Dennis Nangle: from an intermediary perspective as the Coordinator or State Library representative, 307 00:19:03.940 --> 00:19:06.340 that you might need to work it into the Spr. 308 00:19:06.340 --> 00:19:11.330 In this our pandemic response kind of on framing. 309 00:19:11.330 --> 00:19:18.990 Dennis Nangle: We also encourage you to as much as possible for the art of projects separately. 310 00:19:18.990 --> 00:19:19.990 Um. 311 00:19:19.990 --> 00:19:25.539 We also recognize, though, that some of your projects that you um already have their ongoing. 312 00:19:25.539 --> 00:19:30.690 A lot of say, library projects may have had like an infusion of our the funds. 313 00:19:30.690 --> 00:19:34.710 Um, so you may not be able to differentiate them as separate projects. 314 00:19:34.710 --> 00:19:38.820 But we, if if that occurs, then we ask you to differentiate them in the budget. 315 00:19:38.820 --> 00:19:44.150 Dennis Nangle: So there's an example slide here of um, there being one large number for 316 00:19:44.150 --> 00:19:45.630 supplies and materials. 317 00:19:45.630 --> 00:19:50.220 But then in that budget description you very clearly see how much of that three thousand 318 00:19:50.220 --> 00:19:53.410 seven hundred dollars was Lsd funds, and how much those 319 00:19:53.410 --> 00:19:57.100 Dennis Nangle: we've used. 320 00:19:57.100 --> 00:20:01.759 This live before um That's off to Nevada. 321 00:20:01.759 --> 00:20:07.830 Um for being a helpful um example uh, but we gave states quite a bit of flexibility 322 00:20:07.830 --> 00:20:12.730 in reporting the stimulus funds um last year, especially because we hadn't done it before, 323 00:20:12.730 --> 00:20:15.940 and there was so much happening very quickly. 324 00:20:15.940 --> 00:20:21.590 And um, we what we wanted to do is give you an example of the kind of data points that 325 00:20:21.590 --> 00:20:22.860 you could. 326 00:20:22.860 --> 00:20:24.710 That was showing that we gave. 327 00:20:24.710 --> 00:20:27.470 We received in the Cares project for us 328 00:20:27.470 --> 00:20:31.780 Dennis Nangle: that painted an immediate picture of impact. 329 00:20:31.780 --> 00:20:34.500 And again we don't expect your projects to have 330 00:20:34.500 --> 00:20:36.610 Dennis Nangle: every example of this. 331 00:20:36.610 --> 00:20:39.240 But it's a nice cross-section of what's possible. 332 00:20:39.240 --> 00:20:45.150 And You can even see yourself visually how easy it is to understand the impact, and it's 333 00:20:45.150 --> 00:20:46.160 not just numbers. 334 00:20:46.160 --> 00:20:48.710 But we saw some really helpful sound bites as well. 335 00:20:48.710 --> 00:20:54.570 Dennis Nangle: It really helps us speak to the impact of Marpa as well, and that kind 336 00:20:54.570 --> 00:20:58.100 of brings us to our next slide, which 337 00:20:58.100 --> 00:21:05.900 Dennis Nangle: we are showing you a national analysis that we did with cares last year. 338 00:21:05.900 --> 00:21:11.920 Um, as a way to kind of give you all a national perspective of what we use your data for. 339 00:21:11.920 --> 00:21:18.670 So as you're preparing your arpa on data for us, you know, be thinking about how 340 00:21:18.670 --> 00:21:22.220 Dennis Nangle: we could most easily 341 00:21:22.220 --> 00:21:27.640 Dennis Nangle: put a national analysis together, which um, as you may all imagine, there's 342 00:21:27.640 --> 00:21:30.789 a lot of attention to that that cares funds. 343 00:21:30.789 --> 00:21:36.070 How um any agencies, you know, worked with Arpa funds and your utility. 344 00:21:36.070 --> 00:21:41.690 So um, if you keep this framing in mind when you report it will help us uh tell a better 345 00:21:41.690 --> 00:21:42.890 national story. 346 00:21:42.890 --> 00:21:47.669 And um, you know, we even with the cares we saw States recording numbers where it made 347 00:21:47.669 --> 00:21:48.669 sense to them. 348 00:21:48.669 --> 00:21:52.470 But the numbers were there, and so that was kind of the most important thing is that 349 00:21:52.470 --> 00:21:57.580 Dennis Nangle: whether they were in spr, narratives, budgets, or quantities, we were able to pick 350 00:21:57.580 --> 00:22:01.760 them out and and put them together in this way. 351 00:22:01.760 --> 00:22:04.220 Dennis Nangle: Um! 352 00:22:04.220 --> 00:22:11.350 And another element that is sort of unique, at least in a every five-year period is um 353 00:22:11.350 --> 00:22:17.530 reflecting the five-year evaluation or plan um activity especially If it was. 354 00:22:17.530 --> 00:22:21.830 If Lsd funds were used to fund any or all of it. 355 00:22:21.830 --> 00:22:23.330 Dennis Nangle: Um! 356 00:22:23.330 --> 00:22:29.010 And this could be under project funds or administrative funds or match funds could if you could have 357 00:22:29.010 --> 00:22:32.820 supported the development of your five-year evaluation or plan. 358 00:22:32.820 --> 00:22:36.670 Um, You should have it recorded in the Spr. 359 00:22:36.670 --> 00:22:40.419 And we want to encourage you to use the activity, mode of planning, and evaluation, 360 00:22:40.419 --> 00:22:46.039 Dennis Nangle: and we have a link here that should be clickable, at least in the Pdf. 361 00:22:46.039 --> 00:22:48.850 That is linked in the chat of examples. 362 00:22:48.850 --> 00:22:51.090 You can look at in the Spr public view. 363 00:22:51.090 --> 00:22:53.080 Um through that link. 364 00:22:53.080 --> 00:22:56.179 If you need examples, 365 00:22:56.179 --> 00:23:03.130 Dennis Nangle: so as as far as how Arpa and your regular funds relate to the four percent 366 00:23:03.130 --> 00:23:04.590 administrative project. 367 00:23:04.590 --> 00:23:10.590 Um, the total reporting of which, uh for the administrative project reflects a combination 368 00:23:10.590 --> 00:23:17.350 of, So, as you may remember, from previous conversations uh the four percent cap applies 369 00:23:17.350 --> 00:23:22.920 to not just your regular allotment, but your um our board as well, which is obviously significantly 370 00:23:22.920 --> 00:23:24.230 higher than usual. 371 00:23:24.230 --> 00:23:28.539 Dennis Nangle: Um, it's an option to use any or all of the allow, the four. 372 00:23:28.539 --> 00:23:30.500 It's not a requirement to need it. 373 00:23:30.500 --> 00:23:31.500 Um! 374 00:23:31.500 --> 00:23:35.150 There is no sort of formula behind it that would affect you in future years. 375 00:23:35.150 --> 00:23:39.690 It's very year by year, and you just have the ability to use up to four percent. 376 00:23:39.690 --> 00:23:40.710 And we also want to. 377 00:23:40.710 --> 00:23:43.210 You take it this opportunity to remind everybody that 378 00:23:43.210 --> 00:23:47.179 Dennis Nangle: the administrative project can include State or other match. 379 00:23:47.179 --> 00:23:52.169 So if if State funds or other kinds of funds were used to help support the administration 380 00:23:52.169 --> 00:23:54.270 of Lsa in your State. 381 00:23:54.270 --> 00:23:59.720 Those those funds are not subject to the four percent cap, but it is helpful to have reported 382 00:23:59.720 --> 00:24:06.240 Dennis Nangle: what funds are helping to support the program. 383 00:24:06.240 --> 00:24:15.270 Dennis Nangle: So in this slide, uh, we think kind of lays out what you would expect to 384 00:24:15.270 --> 00:24:19.710 see on the financial status report area under administrative costs. 385 00:24:19.710 --> 00:24:22.350 And again, this is typically a very straightforward thing. 386 00:24:22.350 --> 00:24:26.522 But because of the fact that we're combining two awards, we want to lay it out and make 387 00:24:26.522 --> 00:24:28.260 it as possible for everybody. 388 00:24:28.260 --> 00:24:31.799 So there aren't any surprises the allowed field, as you can see. 389 00:24:31.799 --> 00:24:37.190 Is auto-calculated as four percent of both your Fy, two thousand and twenty and one award, 390 00:24:37.190 --> 00:24:38.190 and your Rpa. 391 00:24:38.190 --> 00:24:39.190 Award. 392 00:24:39.190 --> 00:24:42.521 Dennis Nangle: And then any figures that you included in your administrative project 393 00:24:42.521 --> 00:24:45.250 Dennis Nangle: will show up automatically in the actual field. 394 00:24:45.250 --> 00:24:49.840 So you don't manually add any numbers in this area of the Fsr. 395 00:24:49.840 --> 00:24:52.210 That's coming from your admin project. 396 00:24:52.210 --> 00:24:53.210 And then um. 397 00:24:53.210 --> 00:24:54.590 The difference is also auto-calculated. 398 00:24:54.590 --> 00:25:00.049 Dennis Nangle: So if you notice any incorrect calculations in this section, we recommend 399 00:25:00.049 --> 00:25:01.110 saving the Fsr. 400 00:25:01.110 --> 00:25:05.710 Again, it's kind of saving as kind of like a refresh or a sync button in this way to 401 00:25:05.710 --> 00:25:09.409 kind of make sure that the numbers and all the pieces of the Svr. 402 00:25:09.409 --> 00:25:11.649 Are talking to each other, 403 00:25:11.649 --> 00:25:18.610 Dennis Nangle: so like once again we are working with an spr that's used to dealing with one 404 00:25:18.610 --> 00:25:22.190 award at a time, but making accommodations for two at the same time 405 00:25:22.190 --> 00:25:27.140 Dennis Nangle: what we had to do to accommodate reporting financials for both of the awards. 406 00:25:27.140 --> 00:25:33.300 In the financial status report we asking you to enter both of the law numbers for your 407 00:25:33.300 --> 00:25:38.080 fy two thousand and twenty-one award, and your our call board in the financial status 408 00:25:38.080 --> 00:25:43.140 report and you'll see that field a Federal grant or other identifying number assigned 409 00:25:43.140 --> 00:25:44.279 by Federal agencies. 410 00:25:44.279 --> 00:25:45.279 Field. 411 00:25:45.279 --> 00:25:50.730 One of the longer field descriptions you'll see in the example that those blog numbers 412 00:25:50.730 --> 00:25:52.220 are located there, 413 00:25:52.220 --> 00:25:55.340 Dennis Nangle: and you can find these in numbers if you're wondering where they are. 414 00:25:55.340 --> 00:25:59.450 If you haven't heard of them before they're on your award document, which in reach is 415 00:25:59.450 --> 00:26:01.090 called the notice of action. 416 00:26:01.090 --> 00:26:05.000 Dennis Nangle: So you'll be able to find those is uh, and we can all program officers can 417 00:26:05.000 --> 00:26:09.330 also help you locate them if you need that assistance. 418 00:26:09.330 --> 00:26:10.330 Um. 419 00:26:10.330 --> 00:26:14.910 And the total Federal funds authorized is also automatically filled, and we just pointed 420 00:26:14.910 --> 00:26:18.970 out here because it might look like an exceptionally high number or one that you can 421 00:26:18.970 --> 00:26:21.710 Dennis Nangle: point to a specific source. 422 00:26:21.710 --> 00:26:25.770 And that's because it's combining both of your two thousand and twenty-one one awards. 423 00:26:25.770 --> 00:26:26.770 Again. 424 00:26:26.770 --> 00:26:29.240 And you see this an example from Alabama. 425 00:26:29.240 --> 00:26:30.240 Here. 426 00:26:30.240 --> 00:26:31.240 Um! 427 00:26:31.240 --> 00:26:36.049 At the top is there a regular twenty, twenty-one, allotment and the bottom is their Arpa funds, 428 00:26:36.049 --> 00:26:38.090 and it's combined to 429 00:26:38.090 --> 00:26:41.980 Dennis Nangle: um. 430 00:26:41.980 --> 00:26:46.830 And then another uh element about the advantage of status report that we wanted to cover related 431 00:26:46.830 --> 00:26:48.100 to match. 432 00:26:48.100 --> 00:26:52.549 It's also auto calculated, and you you'll notice that there's they're auto populated 433 00:26:52.549 --> 00:26:55.730 um from from Project Field. 434 00:26:55.730 --> 00:26:59.179 So we talked about working on your projects first, so that when your Fsr. 435 00:26:59.179 --> 00:27:02.010 Has the numbers that it needs. 436 00:27:02.010 --> 00:27:03.010 Um. 437 00:27:03.010 --> 00:27:07.330 But we just want to remind you here that, unlike the other elements of the Fsr. 438 00:27:07.330 --> 00:27:08.850 That is taking into account both 439 00:27:08.850 --> 00:27:11.580 Dennis Nangle: allotments, because the match at Moe 440 00:27:11.580 --> 00:27:15.559 Dennis Nangle: requirements were waved for Arba. 441 00:27:15.559 --> 00:27:21.150 You're only going to see the um required match, calculated from your regular two thousand 442 00:27:21.150 --> 00:27:26.490 and twenty one award, and not your and in the very final um field at the bottom, the 443 00:27:26.490 --> 00:27:32.899 Federal share of net outlays should be an auto-population and auto sum of all of the 444 00:27:32.899 --> 00:27:36.390 Lsta Fund numbers in your project. 445 00:27:36.390 --> 00:27:42.620 Dennis Nangle: So now i'm going to turn it over to Cindy Boyden to talk about best practices. 446 00:27:42.620 --> 00:27:44.240 Cindy Boyden - IMLS: Thanks, Dennis. 447 00:27:44.240 --> 00:27:49.049 Cindy Boyden - IMLS: So this is the portion of the Webinar that shifts from information 448 00:27:49.049 --> 00:27:54.690 related to Erica funds reporting, and into a more of a refresher in general best practices 449 00:27:54.690 --> 00:27:55.690 for the Spr. 450 00:27:55.690 --> 00:28:00.690 Cindy Boyden - IMLS: I'm going to kick off this section by going over some first steps 451 00:28:00.690 --> 00:28:05.030 as a new user as well as some suggested approaches for preparing your 452 00:28:05.030 --> 00:28:12.520 Cindy Boyden - IMLS: If you do not have a login for the Espr. 453 00:28:12.520 --> 00:28:17.909 Your Imoles program officer can set you up in the system by creating an account for you. 454 00:28:17.909 --> 00:28:21.419 Your username is your email address, and we will send you your password. 455 00:28:21.419 --> 00:28:26.500 Cindy Boyden - IMLS: You can change your password by going into the account management section 456 00:28:26.500 --> 00:28:28.289 of the spr after you've logged in. 457 00:28:28.289 --> 00:28:33.480 Cindy Boyden - IMLS: It's worth noting that Chrome and firefox are recommended. 458 00:28:33.480 --> 00:28:34.480 Browsers for the system. 459 00:28:34.480 --> 00:28:40.679 Cindy Boyden - IMLS: Issues with saving and editing may occur when you open up to browser 460 00:28:40.679 --> 00:28:43.529 windows or tabs for the Spr. 461 00:28:43.529 --> 00:28:44.929 At the same time. 462 00:28:44.929 --> 00:28:50.020 So it's best to try to avoid that, and this can often occur when users want to look back 463 00:28:50.020 --> 00:28:54.330 at the prior year's, reports while completing the current years. 464 00:28:54.330 --> 00:28:59.090 However, this can often lead to editing and reporting bugs. 465 00:28:59.090 --> 00:29:05.390 Cindy Boyden - IMLS: One of the first things you should do when logging into the Spr for 466 00:29:05.390 --> 00:29:12.019 the first time is updating or verifying your own information, as well as the information 467 00:29:12.019 --> 00:29:16.590 about your State library which we touched on earlier related to the Uei. 468 00:29:16.590 --> 00:29:21.490 Cindy Boyden - IMLS: All three of these options are in the account management menu. 469 00:29:21.490 --> 00:29:26.789 Cindy Boyden - IMLS: If your State Library grants some awards, Don't forget to maintain 470 00:29:26.789 --> 00:29:30.340 the Sub Award Info section in the Spr. 471 00:29:30.340 --> 00:29:35.210 Cindy Boyden - IMLS: And here's what it looks like. 472 00:29:35.210 --> 00:29:39.529 This section is separate from the project section of the Espr. 473 00:29:39.529 --> 00:29:45.190 And provides information about sub awards beyond just the ones that were funded 474 00:29:45.190 --> 00:29:54.159 Cindy Boyden - IMLS: some writing tips when working through the spr and individual projects. 475 00:29:54.159 --> 00:29:57.080 In addition to using plain language. 476 00:29:57.080 --> 00:30:02.270 Remember that the report is happening after the completion of activities, and should be 477 00:30:02.270 --> 00:30:03.830 written in the past tense. 478 00:30:03.830 --> 00:30:06.460 Cindy Boyden - IMLS: The Spr. 479 00:30:06.460 --> 00:30:08.240 Reports should avoid library jargon. 480 00:30:08.240 --> 00:30:13.269 While keeping in mind that the text will be accessible to the general public, 481 00:30:13.269 --> 00:30:19.500 Cindy Boyden - IMLS: and the one exception to using specific names or names of people 482 00:30:19.500 --> 00:30:25.169 in the report is with outside consultants when it is acceptable to reference names 483 00:30:25.169 --> 00:30:31.950 Cindy Boyden - IMLS: when working through your abstracts. 484 00:30:31.950 --> 00:30:39.409 Imls, again, does not need a general sla, a program, description or history. 485 00:30:39.409 --> 00:30:41.140 You want to think about. 486 00:30:41.140 --> 00:30:43.179 What did you do this year? 487 00:30:43.179 --> 00:30:44.179 What was accomplished? 488 00:30:44.179 --> 00:30:47.540 Cindy Boyden - IMLS: We would prefer that you avoid bullet listing. 489 00:30:47.540 --> 00:30:49.419 We would like it in a paragraph format. 490 00:30:49.419 --> 00:30:54.120 Cindy Boyden - IMLS: And should you decide to copy and paste into the abstracts 491 00:30:54.120 --> 00:31:00.899 Cindy Boyden - IMLS: a text box, just remember to use the format stripping work around and 492 00:31:00.899 --> 00:31:02.490 avoid colored text. 493 00:31:02.490 --> 00:31:08.740 Cindy Boyden - IMLS: If you have some awardees or project directors filling these out in 494 00:31:08.740 --> 00:31:15.830 the spr, these are really important points to relate to them, and always always review 495 00:31:15.830 --> 00:31:19.070 or proofread prior to submission to Imls. 496 00:31:19.070 --> 00:31:26.720 Cindy Boyden - IMLS: So when working on statewide projects, an example of a statewide project 497 00:31:26.720 --> 00:31:28.620 might be statewide databases. 498 00:31:28.620 --> 00:31:34.800 They are provided to everyone in the State, However, something like summer reading, while 499 00:31:34.800 --> 00:31:37.659 potentially made available to the entire State, 500 00:31:37.659 --> 00:31:42.980 Cindy Boyden - IMLS: does not mean that each library utilized funds or resources for summer 501 00:31:42.980 --> 00:31:43.980 reading. 502 00:31:43.980 --> 00:31:46.600 Cindy Boyden - IMLS: This is the case. 503 00:31:46.600 --> 00:31:49.460 Summer reading would not be a statewide project, 504 00:31:49.460 --> 00:31:54.190 Cindy Boyden - IMLS: even if the grantee is reported as the Sl. 505 00:31:54.190 --> 00:31:55.190 A. 506 00:31:55.190 --> 00:31:59.210 Cindy Boyden - IMLS: Instead in the activity area 507 00:31:59.210 --> 00:32:03.730 Cindy Boyden - IMLS: indicating the participating libraries by name or number 508 00:32:03.730 --> 00:32:07.320 Cindy Boyden - IMLS: would be optimal for reporting. 509 00:32:07.320 --> 00:32:16.130 Cindy Boyden - IMLS: If you are interested in bundling projects, several criteria must 510 00:32:16.130 --> 00:32:17.830 be made. 511 00:32:17.830 --> 00:32:22.779 Several criteria must be meant to combine a sub award into a single project, 512 00:32:22.779 --> 00:32:24.440 Cindy Boyden - IMLS: a minimum. 513 00:32:24.440 --> 00:32:28.400 They support the same intent and cover the same subjects. 514 00:32:28.400 --> 00:32:34.399 Cindy Boyden - IMLS: For example, if a State completed a continuing Ed project, offering 515 00:32:34.399 --> 00:32:40.159 grants to libraries for staff to participate in a library course, then you could list them 516 00:32:40.159 --> 00:32:43.170 as one project with different locals. 517 00:32:43.170 --> 00:32:45.590 Well, the libraries that these folks are. 518 00:32:45.590 --> 00:32:47.140 They consider their home libraries. 519 00:32:47.140 --> 00:32:52.500 Cindy Boyden - IMLS: In cases like these you would list a State library contact as the 520 00:32:52.500 --> 00:32:53.500 project director 521 00:32:53.500 --> 00:33:00.710 Cindy Boyden - IMLS: indicate the some recipients in activity locals, if possible, or report 522 00:33:00.710 --> 00:33:08.220 them by number to keep the administrative burden 523 00:33:08.220 --> 00:33:09.220 in check. 524 00:33:09.220 --> 00:33:11.760 Cindy Boyden - IMLS: And this is another example of bundling seventy five libraries within 525 00:33:11.760 --> 00:33:14.200 the State utilized funds to purchase Ppe. 526 00:33:14.200 --> 00:33:17.760 Cindy Boyden - IMLS: These projects can be bundled into a single line. 527 00:33:17.760 --> 00:33:19.500 Item in the Spr. 528 00:33:19.500 --> 00:33:26.289 So long as the libraries were counted somewhere, either by institution, name, or institution 529 00:33:26.289 --> 00:33:30.000 type, at the activity level, and Don't forget sl. 530 00:33:30.000 --> 00:33:33.240 Aas can always upload additional materials 531 00:33:33.240 --> 00:33:38.630 Cindy Boyden - IMLS: to support various projects or provide details if appropriate. 532 00:33:38.630 --> 00:33:45.200 Cindy Boyden - IMLS: Now, the information on this slide might look familiar to you, 533 00:33:45.200 --> 00:33:48.250 at least those that worked on the most recent five-year plans 534 00:33:48.250 --> 00:33:51.220 Cindy Boyden - IMLS: as a reminder. 535 00:33:51.220 --> 00:33:52.730 Projects should have one intent. 536 00:33:52.730 --> 00:33:58.500 Cindy Boyden - IMLS: There are fourteen intents to choose from with six focal areas 537 00:33:58.500 --> 00:34:04.809 Cindy Boyden - IMLS: intents are critical to knowing how to report and define your projects. 538 00:34:04.809 --> 00:34:07.799 Cindy Boyden - IMLS: Ts are related to the crosswalk. 539 00:34:07.799 --> 00:34:10.450 Your State Library submitted in their five-year plan 540 00:34:10.450 --> 00:34:18.470 Cindy Boyden - IMLS: State goals correspond to focal areas and projects correspond to 541 00:34:18.470 --> 00:34:19.470 intense. 542 00:34:19.470 --> 00:34:23.320 Cindy Boyden - IMLS: And now Madison is going to provide some more details on reporting 543 00:34:23.320 --> 00:34:24.510 individual projects. 544 00:34:24.510 --> 00:34:25.510 Madison. 545 00:34:25.510 --> 00:34:29.290 Madison Bolls, IMLS: Thanks so much, Cindy. 546 00:34:29.290 --> 00:34:30.990 We are going to 547 00:34:30.990 --> 00:34:34.720 Madison Bolls, IMLS: to say a little more, a little more about intense, and about how 548 00:34:34.720 --> 00:34:38.600 you only need to assign one intent per project. 549 00:34:38.600 --> 00:34:44.970 Here we have an example of two intents that have similar subjects for a project, we should 550 00:34:44.970 --> 00:34:49.340 be able to refer to the Cross crosswalk that you developed as part of your five Year plan 551 00:34:49.340 --> 00:34:52.929 to see what intent was identified for that specific project. 552 00:34:52.929 --> 00:34:57.619 Madison Bolls, IMLS: If it's a new project that didn't have uh there wasn't around and 553 00:34:57.619 --> 00:35:02.621 it wasn't a part of your five-year plan and make sure it just has one intense that you 554 00:35:02.621 --> 00:35:04.119 think it's best. 555 00:35:04.119 --> 00:35:08.390 Uh, this is really important, because when your evaluator attempts to do the five-year 556 00:35:08.390 --> 00:35:09.390 evaluation. 557 00:35:09.390 --> 00:35:14.930 They're going to take each project and describe how it met a particular goal and intent in 558 00:35:14.930 --> 00:35:16.560 your fiber plan. 559 00:35:16.560 --> 00:35:20.540 It'll be a lot easier for them if there's only one in ten. 560 00:35:20.540 --> 00:35:26.800 Madison Bolls, IMLS: Now, here's just an illustration of a sample crosswalk again. 561 00:35:26.800 --> 00:35:32.030 Good idea to get in the habit of using that crosswalk and having it aligned your spr. 562 00:35:32.030 --> 00:35:35.920 So when you start reporting your projects for that new two thousand and twenty-three 563 00:35:35.920 --> 00:35:39.690 to two thousand and twenty-seven cycle, your evaluator will have much easier time with 564 00:35:39.690 --> 00:35:43.910 their analysis, and you can better track your progress along the way. 565 00:35:43.910 --> 00:35:52.060 Madison Bolls, IMLS: Now activities, the writing tips that we mentioned previously still apply 566 00:35:52.060 --> 00:35:54.080 to how you're going to do your activities. 567 00:35:54.080 --> 00:36:00.410 An overall principle of the spr framework is eliminating activities to ten per project. 568 00:36:00.410 --> 00:36:06.000 Madison Bolls, IMLS: A related principle is that ah, more complex or more expensive projects 569 00:36:06.000 --> 00:36:11.420 will likely have more activities so to consider something as an activity. 570 00:36:11.420 --> 00:36:12.420 It should account for. 571 00:36:12.420 --> 00:36:17.920 At least ten percent of the budget of of the total budget, which includes both match and 572 00:36:17.920 --> 00:36:19.860 in kind and Federal funds. 573 00:36:19.860 --> 00:36:26.579 Madison Bolls, IMLS: And now, uh, let's talk about activity descriptions. 574 00:36:26.579 --> 00:36:32.319 Here we have an an example of one activity abstract, that briefly outlines what happened. 575 00:36:32.319 --> 00:36:37.420 It's very succinct and clear, and provides only the necessary info. 576 00:36:37.420 --> 00:36:38.599 Um. 577 00:36:38.599 --> 00:36:40.910 You can see also here that the activity uh 578 00:36:40.910 --> 00:36:46.481 Madison Bolls, IMLS: the type and mode selections underneath the instruction, consultation 579 00:36:46.481 --> 00:36:51.390 Madison Bolls, IMLS: and activities also are going to prompt you to enter quantities such 580 00:36:51.390 --> 00:36:54.210 as how long the program lasted in minutes. 581 00:36:54.210 --> 00:36:57.619 How many consultations which pertains to this specific example, 582 00:36:57.619 --> 00:37:01.750 Madison Bolls, IMLS: or how many books were purchased, If it's a purchase activity and 583 00:37:01.750 --> 00:37:07.950 a somewhat common issue we see, is leaving those uh those fields blank and only with 584 00:37:07.950 --> 00:37:08.950 zero. 585 00:37:08.950 --> 00:37:13.540 So please be sure to fill something in when you're completing your activity information. 586 00:37:13.540 --> 00:37:21.069 Madison Bolls, IMLS: Now, the selection of activity type should generally follow the 587 00:37:21.069 --> 00:37:26.190 spending and focus of the project, and we have those four activity types here 588 00:37:26.190 --> 00:37:32.950 Madison Bolls, IMLS: in particular, the big one we see often is staff attending conferences. 589 00:37:32.950 --> 00:37:38.500 You you want to use the instruction, other activity and mode, 590 00:37:38.500 --> 00:37:46.430 Madison Bolls, IMLS: and also a big one, is the procurement activity uh procurement is 591 00:37:46.430 --> 00:37:47.570 only used. 592 00:37:47.570 --> 00:37:48.570 It's used very sparingly. 593 00:37:48.570 --> 00:37:53.849 It's only used, and is only available for you to select for the When you have the institutional 594 00:37:53.849 --> 00:37:56.190 capacity intent. 595 00:37:56.190 --> 00:38:02.980 Here you can see three examples of purchases that are not procurement as defined by the 596 00:38:02.980 --> 00:38:03.980 Spr. 597 00:38:03.980 --> 00:38:04.980 System. 598 00:38:04.980 --> 00:38:05.980 Um. 599 00:38:05.980 --> 00:38:08.900 So you know databases and laptops, and such uh 600 00:38:08.900 --> 00:38:13.300 Madison Bolls, IMLS: can be categorized as something else. 601 00:38:13.300 --> 00:38:17.011 Madison Bolls, IMLS: So 602 00:38:17.011 --> 00:38:19.240 Madison Bolls, IMLS: outcomes activity outcomes. 603 00:38:19.240 --> 00:38:25.780 Uh, we have outcomes reporting built into the Spr, both at the activity level and at 604 00:38:25.780 --> 00:38:27.990 the overall project level. 605 00:38:27.990 --> 00:38:29.270 An outcome is. 606 00:38:29.270 --> 00:38:30.270 It? 607 00:38:30.270 --> 00:38:35.369 Is the effect of programs and services uh something that changes in individuals's life 608 00:38:35.369 --> 00:38:37.359 for the community. 609 00:38:37.359 --> 00:38:42.170 It's a change in their knowledge, attitude, skills, behaviors, or condition, and we are 610 00:38:42.170 --> 00:38:47.080 trying to document what changed for participants due to their use of a service. 611 00:38:47.080 --> 00:38:48.080 For 612 00:38:48.080 --> 00:38:53.819 Madison Bolls, IMLS: so this chart is for um activity outcomes based on what you choose 613 00:38:53.819 --> 00:38:56.650 as the activity type. 614 00:38:56.650 --> 00:39:01.000 There are four times when you will be prompted to include activity, outcome information. 615 00:39:01.000 --> 00:39:05.250 Madison Bolls, IMLS: Three of them involve serving the library workforce, and the one 616 00:39:05.250 --> 00:39:08.240 other surveying the general public. 617 00:39:08.240 --> 00:39:12.829 For example, if you have an instruction for library workforce, and it is in the mode of 618 00:39:12.829 --> 00:39:13.829 a program. 619 00:39:13.829 --> 00:39:14.829 Then you should. 620 00:39:14.829 --> 00:39:16.670 You should have surveyed the participants 621 00:39:16.670 --> 00:39:21.200 Madison Bolls, IMLS: Also make note that i'm less does not expect you to have surveyed 622 00:39:21.200 --> 00:39:23.020 children. 623 00:39:23.020 --> 00:39:26.609 Anyone under eighteen should not be surveyed so activities that involve children 624 00:39:26.609 --> 00:39:28.829 Madison Bolls, IMLS: do not have to have outcome. 625 00:39:28.829 --> 00:39:35.339 Ah, figures that said, we, do want you to include overall project outcomes in that Project 626 00:39:35.339 --> 00:39:39.839 outcome section that that contains information on, maybe. 627 00:39:39.839 --> 00:39:43.730 How many children participated in some of the things that you serve, 628 00:39:43.730 --> 00:39:47.850 Madison Bolls, IMLS: you know. 629 00:39:47.850 --> 00:39:52.810 Ah Budget reminders, we don't we don't We don't want to touch extensively on the budget 630 00:39:52.810 --> 00:39:58.880 area of the report in this refresher Webinar, but we do have some some general tips. 631 00:39:58.880 --> 00:39:59.880 Um. 632 00:39:59.880 --> 00:40:01.640 When reporting on conference registrations. 633 00:40:01.640 --> 00:40:04.810 You want to report those as services, not travel 634 00:40:04.810 --> 00:40:09.640 Madison Bolls, IMLS: for any sort of apps software or licenses purchases. 635 00:40:09.640 --> 00:40:14.370 Also, we're going to report those in the services box not supplies 636 00:40:14.370 --> 00:40:16.680 Madison Bolls, IMLS: um and overall. 637 00:40:16.680 --> 00:40:21.910 Just please avoid using bake or misleading terms in your descriptions of what you purchased 638 00:40:21.910 --> 00:40:23.000 in the budget box. 639 00:40:23.000 --> 00:40:30.540 Anything that says other or related costs, or miscellaneous uh is not going to be very 640 00:40:30.540 --> 00:40:31.540 helpful. 641 00:40:31.540 --> 00:40:32.540 So please be more specific 642 00:40:32.540 --> 00:40:43.800 Madison Bolls, IMLS: now for the the salaries and wages uh budget box set uh section Uh, 643 00:40:43.800 --> 00:40:48.109 we want to make sure that you're providing enough information when filling out information 644 00:40:48.109 --> 00:40:49.370 for salaries and wages. 645 00:40:49.370 --> 00:40:54.830 Please provide the position, titles, and the Ft equivalents, especially when there is more 646 00:40:54.830 --> 00:41:00.790 than one staff person uh uh, included in this in this budget area. 647 00:41:00.790 --> 00:41:04.500 So these two screenshots here provide good examples of budget descriptions. 648 00:41:04.500 --> 00:41:10.720 Madison Bolls, IMLS: The first shows the differentiation between Lsta and State funds, which is great, 649 00:41:10.720 --> 00:41:16.579 and the second shows how a single staff member salary is allocated across multiple projects. 650 00:41:16.579 --> 00:41:18.280 Now remember uh what's in You said. 651 00:41:18.280 --> 00:41:19.579 We do not need names. 652 00:41:19.579 --> 00:41:22.270 We just need position titles here, 653 00:41:22.270 --> 00:41:28.250 Madison Bolls, IMLS: and finally with with the budget. 654 00:41:28.250 --> 00:41:34.300 The other operational expenses box gets a lot of attention. 655 00:41:34.300 --> 00:41:40.920 This area is only for indirect costs, and should only be used for the indirect costs 656 00:41:40.920 --> 00:41:41.920 of some recipient. 657 00:41:41.920 --> 00:41:47.060 Madison Bolls, IMLS: If you, the slaa incur indirect costs, those should be represented 658 00:41:47.060 --> 00:41:51.220 in the administrative project, not in an individual project. 659 00:41:51.220 --> 00:41:55.440 Madison Bolls, IMLS: Now here are some examples on this slide. 660 00:41:55.440 --> 00:42:00.839 The two descriptions at the top were returned because the charges described in those boxes 661 00:42:00.839 --> 00:42:06.460 are not considered that other operational expenses, because they directly relate to 662 00:42:06.460 --> 00:42:07.540 the cost of the project. 663 00:42:07.540 --> 00:42:11.540 Madison Bolls, IMLS: However, you can see how these types of charges could be misperceived, 664 00:42:11.540 --> 00:42:16.680 as as in other charge um, or charges that don't necessarily fit into any other of the 665 00:42:16.680 --> 00:42:18.309 budget box. 666 00:42:18.309 --> 00:42:24.470 But for the purposes of the spr, however, this category is solely reserved for indirect 667 00:42:24.470 --> 00:42:25.470 costs. 668 00:42:25.470 --> 00:42:26.470 Madison Bolls, IMLS: Um! 669 00:42:26.470 --> 00:42:30.880 In both these instances it would be better if those costs were in the services box. 670 00:42:30.880 --> 00:42:34.730 Now the example, at the bottom of the slide shows how this category should be used 671 00:42:34.730 --> 00:42:37.720 Madison Bolls, IMLS: to capture indirect costs of subrecipients. 672 00:42:37.720 --> 00:42:39.230 Madison Bolls, IMLS: Um. 673 00:42:39.230 --> 00:42:43.530 The specific indirect cost rate percentage that was charged to the sub recipients. 674 00:42:43.530 --> 00:42:50.050 Grant is key and encouraged to to include Again, if you have a project that combines 675 00:42:50.050 --> 00:42:55.400 multiple subgrants to several subrecipients, it would be ideal if you itemize this box 676 00:42:55.400 --> 00:42:56.680 and include A. 677 00:42:56.680 --> 00:43:00.359 Madison Bolls, IMLS: The the the subrecipient, and their indirect costs rate here 678 00:43:00.359 --> 00:43:05.319 Madison Bolls, IMLS: additional materials. 679 00:43:05.319 --> 00:43:07.040 I believe So you mentioned this before. 680 00:43:07.040 --> 00:43:12.760 But, um consider all types of relevant, relevant documents to include um and upload, and the 681 00:43:12.760 --> 00:43:19.250 additional material section of your project you've heard of say it before we love photographs. 682 00:43:19.250 --> 00:43:20.359 Um! 683 00:43:20.359 --> 00:43:24.660 They're great for for us, just, you know, to get to get to know more about the project, 684 00:43:24.660 --> 00:43:31.510 and we can also use them as possible for social media and blog posts on our end of things; 685 00:43:31.510 --> 00:43:33.980 also attaching any sort of outreach material 686 00:43:33.980 --> 00:43:39.930 Madison Bolls, IMLS: curricula website links, sign-up forums or marketing materials. 687 00:43:39.930 --> 00:43:43.050 Anything that really helps tell the story of the project. 688 00:43:43.050 --> 00:43:44.050 We'd love to see it 689 00:43:44.050 --> 00:43:50.440 Madison Bolls, IMLS: project tags. 690 00:43:50.440 --> 00:43:51.440 Um. 691 00:43:51.440 --> 00:43:56.470 These are of interest to Imls for a national level analysis, and could be helpful to you 692 00:43:56.470 --> 00:43:58.920 as well in terms of organizing your projects. 693 00:43:58.920 --> 00:44:01.890 Um, This is an open text field in the Spr. 694 00:44:01.890 --> 00:44:03.800 Someone asked earlier in the chat. 695 00:44:03.800 --> 00:44:10.550 If we have any sort of uh specific terms or controlled vocabulary, we don't um. 696 00:44:10.550 --> 00:44:15.150 You can use any terms you feel are appropriate, and if you have multiple terms, make sure 697 00:44:15.150 --> 00:44:18.250 you separate them with commerce. 698 00:44:18.250 --> 00:44:23.710 Madison Bolls, IMLS: Now, match only projects. 699 00:44:23.710 --> 00:44:28.970 Um, I know some States uh may need to add a match only project which is where the budget 700 00:44:28.970 --> 00:44:35.490 would have zero dollars recorded for Lst funds, but their match funds are recorded. 701 00:44:35.490 --> 00:44:36.490 Um! 702 00:44:36.490 --> 00:44:40.840 These will be recorded as a regular project with budget figures. 703 00:44:40.840 --> 00:44:45.430 Um, and make sure those figures are recorded to be appropriate categories, and you will 704 00:44:45.430 --> 00:44:50.320 need to identify an intent for that project as as well as at least one activity. 705 00:44:50.320 --> 00:44:54.680 Madison Bolls, IMLS: They're treated just like every other project in your report. 706 00:44:54.680 --> 00:44:58.540 Madison Bolls, IMLS: All right. 707 00:44:58.540 --> 00:45:03.960 So once you have run the gauntlet and completed your project Data entry. 708 00:45:03.960 --> 00:45:07.619 Make sure the project status has changed to completed. 709 00:45:07.619 --> 00:45:08.710 Madison Bolls, IMLS: Um. 710 00:45:08.710 --> 00:45:13.290 You have to do this before project validation or certification by your chief. 711 00:45:13.290 --> 00:45:14.290 Um. 712 00:45:14.290 --> 00:45:19.470 The best way to do it is that you can go to the list projects area and do a bulk status 713 00:45:19.470 --> 00:45:22.450 change which is what is shown here. 714 00:45:22.450 --> 00:45:23.510 Um, 715 00:45:23.510 --> 00:45:30.849 Madison Bolls, IMLS: Now, uh, the administrative project and the Fs. 716 00:45:30.849 --> 00:45:33.420 Are also need to be changed separately. 717 00:45:33.420 --> 00:45:34.420 Um! 718 00:45:34.420 --> 00:45:39.360 You still have to open the administrative projects to change its status, and then, after 719 00:45:39.360 --> 00:45:45.800 all of that is completed, we'd like you to switch the status of the final financial report 720 00:45:45.800 --> 00:45:49.810 at the very end of all of your reporting that way. 721 00:45:49.810 --> 00:45:53.030 It will reflect the final information. 722 00:45:53.030 --> 00:46:01.670 Madison Bolls, IMLS: So it's time for your chief to certify your authorized official 723 00:46:01.670 --> 00:46:04.020 to certify. 724 00:46:04.020 --> 00:46:08.020 Here is the path a screenshot of the path that they will take after they log into the 725 00:46:08.020 --> 00:46:09.660 Spr. 726 00:46:09.660 --> 00:46:10.660 To certify 727 00:46:10.660 --> 00:46:13.390 Madison Bolls, IMLS: this. 728 00:46:13.390 --> 00:46:18.910 This path is the same for Lsd coordinators if they want to validate their report, to 729 00:46:18.910 --> 00:46:21.100 head off any error messages that may come through, 730 00:46:21.100 --> 00:46:24.890 Madison Bolls, IMLS: and by doing this this will certify your two thousand and twenty 731 00:46:24.890 --> 00:46:30.060 one final reports, your final projects, your final Fsr. 732 00:46:30.060 --> 00:46:32.960 And your administrative project. 733 00:46:32.960 --> 00:46:33.960 Someone asked previously 734 00:46:33.960 --> 00:46:37.180 Madison Bolls, IMLS: about the interim Ffr. 735 00:46:37.180 --> 00:46:40.330 But that it requires a completely separate certification. 736 00:46:40.330 --> 00:46:45.079 So you can certify the interim as that fog first. 737 00:46:45.079 --> 00:46:47.310 Before completing any additional final recording, 738 00:46:47.310 --> 00:46:52.800 Madison Bolls, IMLS: you can ensure that the certification went through by by checking 739 00:46:52.800 --> 00:46:57.300 the project status under the list of projects it'll say certified. 740 00:46:57.300 --> 00:46:59.770 Or you can look at the certification fields in the Fsr. 741 00:46:59.770 --> 00:47:06.740 Which, once certified, should contain the name and date of your teeth. 742 00:47:06.740 --> 00:47:16.680 Madison Bolls, IMLS: Okay, reminders final. 743 00:47:16.680 --> 00:47:17.849 Madison Bolls, IMLS: We love reminders. 744 00:47:17.849 --> 00:47:18.849 We love reminders. 745 00:47:18.849 --> 00:47:19.849 Um! 746 00:47:19.849 --> 00:47:24.099 Here are your reporting deadlines, but pay attention to those uh, those of you who have 747 00:47:24.099 --> 00:47:28.020 individual uh different deadlines because of branch extensions. 748 00:47:28.020 --> 00:47:29.020 Um. 749 00:47:29.020 --> 00:47:33.089 You can also take a look at our Grant cycle calendar, which is a part of the Grant States 750 00:47:33.089 --> 00:47:34.089 Manual. 751 00:47:34.089 --> 00:47:35.089 We have online. 752 00:47:35.089 --> 00:47:36.089 Um. 753 00:47:36.089 --> 00:47:40.800 Madison Bolls, IMLS: The Spr also does have a sandbox for practicing and training in it. 754 00:47:40.800 --> 00:47:44.160 So if you'd like to use that, and you don't yet have access. 755 00:47:44.160 --> 00:47:49.309 I'll let your program officer know, and we can get you access to that. 756 00:47:49.309 --> 00:47:52.960 Madison Bolls, IMLS: Okay, Um, 757 00:47:52.960 --> 00:47:58.940 Madison Bolls, IMLS: coming soon, Some coming interactions for you to anticipate. 758 00:47:58.940 --> 00:48:03.700 So the first one does not have to do with the spr it has to do with a gms reach. 759 00:48:03.700 --> 00:48:05.079 Um login. 760 00:48:05.079 --> 00:48:06.079 Dot. 761 00:48:06.079 --> 00:48:10.940 Gov. Is a government-wide security feature uh that's already used on a bunch of other 762 00:48:10.940 --> 00:48:17.589 Federal sites, including Sam Dot com um that secures dual factor, authentication and just 763 00:48:17.589 --> 00:48:20.050 increases our level of security. 764 00:48:20.050 --> 00:48:21.050 Um! 765 00:48:21.050 --> 00:48:25.109 Soon you will need to have a login dot of account in order to act 766 00:48:25.109 --> 00:48:26.109 to access. 767 00:48:26.109 --> 00:48:27.109 Eggheads Reach 768 00:48:27.109 --> 00:48:28.720 Madison Bolls, IMLS: um your current login. 769 00:48:28.720 --> 00:48:34.540 Credentials as you log in now will no longer be valid, but your email address that is associated 770 00:48:34.540 --> 00:48:40.809 with your reach account so that your your work email address um must be registered and 771 00:48:40.809 --> 00:48:41.809 log in. 772 00:48:41.809 --> 00:48:45.260 Madison Bolls, IMLS: When this is enacted we're thinking it's going to happen at the 773 00:48:45.260 --> 00:48:46.260 end of the year. 774 00:48:46.260 --> 00:48:49.049 We don't yet have a solid date yet, 775 00:48:49.049 --> 00:48:54.750 Madison Bolls, IMLS: but when it's when it's activated, you're going to have three options. 776 00:48:54.750 --> 00:49:00.480 When you get to the Egns Reach Landing page the first is just linking your already existing 777 00:49:00.480 --> 00:49:06.230 login, dot com account to your reach account with the same email address. 778 00:49:06.230 --> 00:49:09.740 Madison Bolls, IMLS: The second option is, if you have a login Gov account. 779 00:49:09.740 --> 00:49:14.030 But you don't have it under your work email address. 780 00:49:14.030 --> 00:49:16.780 You can have multiple email addresses under the same account. 781 00:49:16.780 --> 00:49:22.010 So it's just a matter of adding in your work, email address, um, and then connecting it 782 00:49:22.010 --> 00:49:23.010 to your account. 783 00:49:23.010 --> 00:49:27.790 Madison Bolls, IMLS: And the third option is, if you don't have a login Gov. Account 784 00:49:27.790 --> 00:49:34.670 at all, It'll just prompt you to create one, and then it will tie it to your reach account 785 00:49:34.670 --> 00:49:36.150 Madison Bolls, IMLS: again. 786 00:49:36.150 --> 00:49:41.250 We don't exactly know when this is going to be activated, it will likely be at the end 787 00:49:41.250 --> 00:49:43.600 of the calendar year, and we will give you plenty of warning beforehand, 788 00:49:43.600 --> 00:49:47.420 Madison Bolls, IMLS: and another new feature, Um! 789 00:49:47.420 --> 00:49:54.730 And this is within the Spr is that we have refreshed the site as a checklist and have 790 00:49:54.730 --> 00:49:58.980 moved it as a fillable form in the Fpr. 791 00:49:58.980 --> 00:50:03.660 We will be doing more training on this at our annual conference in the spring. 792 00:50:03.660 --> 00:50:04.660 But it's already there. 793 00:50:04.660 --> 00:50:05.970 If you want to log into the Svr. 794 00:50:05.970 --> 00:50:07.599 And take a Look, it's under the account management. 795 00:50:07.599 --> 00:50:08.599 Tab 796 00:50:08.599 --> 00:50:11.390 Madison Bolls, IMLS: um and have fun with it. 797 00:50:11.390 --> 00:50:12.700 See what's going on. 798 00:50:12.700 --> 00:50:16.960 Madison Bolls, IMLS: Well, we have blown through a ton of content, 799 00:50:16.960 --> 00:50:20.559 Madison Bolls, IMLS: and we actually made it under the hour. 800 00:50:20.559 --> 00:50:25.800 Um, if you have any very specific questions, feel free to contact us individually, or contact 801 00:50:25.800 --> 00:50:26.830 a program officer. 802 00:50:26.830 --> 00:50:30.599 But I am going to take some time to go through some of the questions that came through in 803 00:50:30.599 --> 00:50:31.599 the chat. 804 00:50:31.599 --> 00:50:32.599 See? 805 00:50:32.599 --> 00:50:34.970 Madison Bolls, IMLS: Um, 806 00:50:34.970 --> 00:50:38.380 Madison Bolls, IMLS: as someone mentioned. 807 00:50:38.380 --> 00:50:41.040 Um, if you have an already extension. 808 00:50:41.040 --> 00:50:43.620 You can certify your interim. 809 00:50:43.620 --> 00:50:48.370 Report first separately from all of your final reports, so make sure you do that. 810 00:50:48.370 --> 00:50:53.349 Make sure you certify your internal report by December the thirtieth two thousand and 811 00:50:53.349 --> 00:50:54.349 twenty-two 812 00:50:54.349 --> 00:50:55.930 Madison Bolls, IMLS: um 813 00:50:55.930 --> 00:50:58.500 Madison Bolls, IMLS: harpoon it. 814 00:50:58.500 --> 00:50:59.500 Okay. 815 00:50:59.500 --> 00:51:05.849 So if you if you have a project that mix both arpa funds and lsta annual allotment funds. 816 00:51:05.849 --> 00:51:11.910 Um, and you're not sure if you should use the arc of prefix on the project title. 817 00:51:11.910 --> 00:51:13.950 If you're using majority Arpa funds, 818 00:51:13.950 --> 00:51:19.359 Madison Bolls, IMLS: make sure you use that Arpa title that are for prefix if it's just 819 00:51:19.359 --> 00:51:25.240 a little bit of Arpa funds in a mostly Lsta allotment project. 820 00:51:25.240 --> 00:51:30.630 You don't need to use the prefix, but make sure you do specify which funds or arc of 821 00:51:30.630 --> 00:51:33.910 funds within the budget boxes and your descriptions, 822 00:51:33.910 --> 00:51:38.200 Madison Bolls, IMLS: as we mentioned. 823 00:51:38.200 --> 00:51:40.680 If you have specific tags you want to use. 824 00:51:40.680 --> 00:51:43.849 We don't now have controlled vocabulary so you can choose the tags you want 825 00:51:43.849 --> 00:51:47.420 Madison Bolls, IMLS: um 826 00:51:47.420 --> 00:51:55.049 Madison Bolls, IMLS: for for administrative costs and match costs are, but did not require 827 00:51:55.049 --> 00:51:57.160 any matching funds. 828 00:51:57.160 --> 00:52:01.180 But if you have matching funds that you want to contribute and report, you're certainly 829 00:52:01.180 --> 00:52:05.589 welcome to do so to reach your match uh requirements, and also um! 830 00:52:05.589 --> 00:52:08.422 If some of those went to your administrative costs, you can include them in a report. 831 00:52:08.422 --> 00:52:21.869 Madison Bolls, IMLS: Does the intent and the str for the project have to be one of the 832 00:52:21.869 --> 00:52:29.200 intents we have tied to the goal in our five-year plan. 833 00:52:29.200 --> 00:52:44.109 Sorry everybody needs to catch up. 834 00:52:44.109 --> 00:52:45.109 There may be, so. 835 00:52:45.109 --> 00:52:48.400 Madison Bolls, IMLS: There may be times when you would take a detour from your five-year 836 00:52:48.400 --> 00:52:51.840 plane, crosswalk, and that's fine, but it's meant to be a helpful roadmap. 837 00:52:51.840 --> 00:52:54.680 If you follow it, your evaluator would have an easier time. 838 00:52:54.680 --> 00:52:59.780 Madison Bolls, IMLS: The next question is for instruction activities. 839 00:52:59.780 --> 00:53:01.290 Um for session length. 840 00:53:01.290 --> 00:53:06.980 In minutes we should use an average length correct, or do we total the length of all 841 00:53:06.980 --> 00:53:09.880 sessions and use that number? 842 00:53:09.880 --> 00:53:15.500 Am I answering the right one? 843 00:53:15.500 --> 00:53:18.030 This is Kara's question. 844 00:53:18.030 --> 00:53:25.010 Madison Bolls, IMLS: You'd generally want to use the average time for an activity in 845 00:53:25.010 --> 00:53:26.250 minutes. 846 00:53:26.250 --> 00:53:32.780 Madison Bolls, IMLS: Next question will the system allow us to leave the survey results 847 00:53:32.780 --> 00:53:35.890 blank when there are no results such as projects involving children. 848 00:53:35.890 --> 00:53:37.270 Yes, that's correct. 849 00:53:37.270 --> 00:53:39.540 Those are not required fields. 850 00:53:39.540 --> 00:53:45.050 Madison Bolls, IMLS: So the criteria for a certifying officer. 851 00:53:45.050 --> 00:53:47.700 This is going to be your authorized certifying official. 852 00:53:47.700 --> 00:53:53.220 Uh, that signs all those magical forms that are required of you. 853 00:53:53.220 --> 00:53:54.220 Um! 854 00:53:54.220 --> 00:53:57.800 When you receive your awards um, and get your five-year plans approved, 855 00:53:57.800 --> 00:54:03.790 Madison Bolls, IMLS: and only one person at your agency can be designated as the authorized 856 00:54:03.790 --> 00:54:07.570 certifying official, and we have to have one listed at all times. 857 00:54:07.570 --> 00:54:08.680 So if you're not sure who that is. 858 00:54:08.680 --> 00:54:11.700 Lay your own offs or no 859 00:54:11.700 --> 00:54:15.869 Madison Bolls, IMLS: March Conference no dates yet. 860 00:54:15.869 --> 00:54:18.619 Madison Bolls, IMLS: Um, 861 00:54:18.619 --> 00:54:21.500 Madison Bolls, IMLS: since the Fsr. 862 00:54:21.500 --> 00:54:24.760 Pulls info automatically, it it won't be finalized. 863 00:54:24.760 --> 00:54:26.550 If we receive an Arpa extension. 864 00:54:26.550 --> 00:54:27.550 That's correct. 865 00:54:27.550 --> 00:54:33.720 Madison Bolls, IMLS: Just report on your Lsta allotment spending by your original deadline. 866 00:54:33.720 --> 00:54:37.940 Madison Bolls, IMLS: Okay, we do have five minutes left. 867 00:54:37.940 --> 00:54:42.230 Madison Bolls, IMLS: Does anyone have any additional questions, 868 00:54:42.230 --> 00:54:55.740 Madison Bolls, IMLS: I will have a recording of this presentation ready for you all as 869 00:54:55.740 --> 00:54:59.730 soon as possible, and send it out when it's ready. 870 00:54:59.730 --> 00:55:10.700 Madison Bolls, IMLS: Any ideas on fiscal year, two thousand and twenty three funds. 871 00:55:10.700 --> 00:55:12.000 Wendy Coughlin, You don't get anything 872 00:55:12.000 --> 00:55:19.430 Madison Bolls, IMLS: to all States except South Carolina. 873 00:55:19.430 --> 00:55:21.650 Madison Bolls, IMLS: No, we don't. 874 00:55:21.650 --> 00:55:23.740 We don't glad we got that out of the way. 875 00:55:23.740 --> 00:55:26.039 Madison Bolls, IMLS: I pulled that band-aid on. 876 00:55:26.039 --> 00:55:27.789 She might expect nothing less from you 877 00:55:27.789 --> 00:55:34.260 Madison Bolls, IMLS: but we don't we have a cr Congressional resolution until mid-december. 878 00:55:34.260 --> 00:55:35.260 I believe 879 00:55:35.260 --> 00:55:37.049 Madison Bolls, IMLS: maybe we'll have a budget. 880 00:55:37.049 --> 00:55:38.829 Then maybe it'll be another Congressional resolution. 881 00:55:38.829 --> 00:55:39.829 We're not sure yet 882 00:55:39.829 --> 00:55:44.309 Madison Bolls, IMLS: Who should you contact when you experience Spr. 883 00:55:44.309 --> 00:55:48.310 System issues, great question, contact or program officer. 884 00:55:48.310 --> 00:55:49.310 Um. 885 00:55:49.310 --> 00:55:52.819 They'll either be able to help you troubleshoot or they will contact our it. 886 00:55:52.819 --> 00:55:55.450 Staff, who will help correct any issues that come up 887 00:55:55.450 --> 00:56:07.850 Madison Bolls, IMLS: wonderful. 888 00:56:07.850 --> 00:56:10.950 Um! 889 00:56:10.950 --> 00:56:25.599 Madison Bolls, IMLS: I'm so happy to see all of you joining us today. 890 00:56:25.599 --> 00:56:29.060 We're really really appreciative that you take the time to learn the system 891 00:56:29.060 --> 00:56:31.319 Madison Bolls, IMLS: with us. 892 00:56:31.319 --> 00:56:35.950 Um, since we have no further questions, and we got three minutes to spare, I suppose we 893 00:56:35.950 --> 00:56:37.920 can let folks go, But again. 894 00:56:37.920 --> 00:56:38.920 You have our names. 895 00:56:38.920 --> 00:56:39.920 You have our numbers. 896 00:56:39.920 --> 00:56:41.319 You have our email addresses. 897 00:56:41.319 --> 00:56:44.980 Um feel free to reach out at any time if you need assistance. 898 00:56:44.980 --> 00:56:46.619 And Thanks so much for coming again. 899 00:56:46.619 --> 00:56:49.420 Cindy Boyden - IMLS: Thanks, everybody, 900 00:56:49.420 --> 00:56:52.220 Teri DeVoe, IMLS: thanks, everyone.