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Institute of Museum and Library Services 2020
Grants to States All States Conference May

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12, 2020 Virtual
Proceedings by: CASET Associates, Ltd. caset@caset.net

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Agenda Item: SPR Reporting: Observations and
Discussion

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MS.

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FARRELL: Hello, everyone, and welcome back.

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This is Michele Farrell, and I'd like to welcome
you to the section called Program Officers

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Observations; myself and Madison Bolls will
be doing it.

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Dennis Nangle, as you heard earlier, was out
on paternity leave.

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So right now, I'd like to introduce Madison,
who is going to talk about general principles.

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MS.

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BOLLS: Hello, everyone.

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Good afternoon.

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Thank you for joining us for our virtual conference.

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I'm happy that you can join us.

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As everyone knows, we spent a great deal of
time at the beginning of each year reviewing

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the SPR report, and we are consistently impressed
with the caliber of work that you are doing

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and helping out your communities.

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Sometimes that great work gets lost in translation
as you put that data into the SPR.

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So we want to provide you with tips to sharpen
those Spidey senses for more consistent SPR

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data entry.

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Now, keep in mind that this presentation is
not about the projects themselves that you

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are doing.

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Again, those projects are out of this world
fantastic.

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But what we're going to be focusing on is
the way that they are reported in the SPR.

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We're keeping this at general tips.

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So if you have specific questions about your
reporting and the way that you are doing it,

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you can contact your program officer.

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So first we're going to tackle general principles,
which is just about reporting on the project

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as a whole, and then we're going to go through
individual sections of the report.

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So, general principles.

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What we mean when we say that is thinking
about the general project as a whole.

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When you think about your project, think about
what are you trying to tell us when you're

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reporting on this project and what did you
accomplish during this year for this project?

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We find -- and this is most often with ongoing
projects, that info is copied and pasted from

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year to year, or there's just a tendency to
have a general project description or general

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history or background of a project and not
include any information about what actually

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occurred.

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If you're using that project forwarding function
in the SPR, keep a lookout for outdated information

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or sweeping generalization about projects.

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It's also a good idea to not be redundant
or verbatim in each of the sections of the

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project.

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These sections should contain unique information
that contributes to the project as a whole,

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and creates a holistic view of what you're
reporting.

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Now we are going to be touching upon abstracts,
which we find are really important because

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they give a high-level overview of the project,
and these things are the first things that

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people read when they access your project
in the public view.

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Now we want your abstract to be kept at between
90 and 160 words, and again, we don't need

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just a general program history or description.

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Think about what did you accomplish and what
did you do this particular fiscal year.

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The abstract should also reflect the budget
in activities of the project.

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So you can take a look at that information
and briefly summarize it in paragraph form,

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and when I say paragraph form, we want the
abstract in paragraph form.

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We don't want to see any bullet listing in
the abstract.

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Also, pay attention to formatting.

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I know many of you will originally compose
the project information, maybe in a Word document

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or another platform and then copy and paste
it into the SPR, but oftentimes with preserved

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formatting, that will leave in weird fonts,
weird colored fonts, spacing issues, or weird

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copy/paste formatting characters.

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So be sure to strip out the formatting before
you paste it into the SPR so it looks a lot

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cleaner.

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Here is a brief example of a project abstract.

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This project is from California, and it's
on a program for teens called Adulting 101.

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You can see this abstract is broken down into
what the project is, what the goal is, the

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activities, or essentially what happened,
and they do this all in 110 words.

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There are no bullets, there are no weird looking
text.

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So clearly if they copied and pasted it from
somewhere, they stripped out the formatting,

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and it's just a really nice clean example.

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Now I'm going to pass it onto Michele who's
going to talk about intent.

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MS.

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FARRELL: Hi, everyone.

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I'm just going to review what an intent is,
because there are plenty of new people listening

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in today.

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An intent is meant to reflect the main purpose
of the project.

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There are in the SPR system 14 different intents
you can choose.

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IMLS asks that you select one that reflects
the main purpose.

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So now I'd like to take a look at what we've
seen reported in the SPR this past year.

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Here is an example of two intents that were
listed for a project.

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The project provided a digital media space
for teens.

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As you can see, one intent probably would
have been fine.

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You should be able to refer to the crosswalk
that a number of you developed as part of

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your five-year plan to see what intent was
identified for that particular project.

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If it's a new project that you didn't have
as part of your plan, then just make sure

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that you pick just one intent.

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And this is important, because pretty soon,
sooner than you think, your outside consultant

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that you hire who will be working on your
five-year evaluation is going to take a look

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at each project and the description and how
it met a particular goal and the intent from

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your five-year plan.

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It's a lot easier for that consultant or,
frankly, for a new LSTA coordinator looking

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at the information to see that there was only
one intent, in this case this as a first one,

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this particular team project, had more to
do with buying and getting the physical space

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and the technology in place.

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So right now what we're going to do is show
you this example.

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The project includes a series -- so I'm going
to describe this project -- included a series

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of lectures by historians, authors, and artists.

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Each presentation consisted of a book talk,
a panel discussion, or a research update.

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Speakers covered subjects that support the
Library's mission to promote awareness of

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the state’s history and culture.

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It was a civic engagement project.

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So keeping that scenario in mind of this series
of lectures by historians, artists, and authors,

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what we would like to do is have a poll taken.

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These are four of the intents that were listed
for this particular project in the SPR.

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What we would like you to do is look at each
of these four and based on the description

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I gave you, figure out whether that was more
to improve users' general knowledge and skills,

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or improve users' ability to discover information
resources; was it to improve users' ability

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to obtain and/or use information resources,
or was it improve users' ability to converse

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in community conversations around topics of
concern?

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So when I get my results here, we will broadcast
them.

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(Poll taken.)

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And people are still responding here.

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We have quite a few people participating in
this webinar.

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So it's nice to see.

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There's no wrong answer here, folks.

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Feel free to participate.

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And it's anonymous.

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Okay, I think now we can broadcast the results.

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As you can see, lots of people have different
opinions, and I'm just looking to see some

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of the results here.

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Okay.

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So what we're looking at are those four responses,
and while people have different opinions,

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you can see that there's varying opinions,
and let me restate that scenario for you.

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The project included a series of lectures
by historians, authors, and artists.

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Each presentation consisted of a book talk,
panel discussion, or research update.

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Speakers cover subjects that support the library's
mission to promote awareness of the state's

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history and culture.

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It was a civic engagement project.

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I thought that the best answer would have
been number four, improving the users' ability

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to converse in community conversations around
topics of concern, and I think that's where

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at least 41 percent of you thought that was
the right answer.

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Some of you picked improve users' general
knowledge and skills.

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The key point here is also you're the ones
who know best what was the best intent for

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this project.

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So pick one rather than all four, and move
forward as you're filling out your SPR report.

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Now I'm going to turn it over to Madison who
is going to talk about the budget.

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MS.

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BOLLS: Thank you.

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With the budget section, we saw some trends
of misplacing items in different budget boxes,

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as well as not providing enough information
in those budget boxes.

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So we're going to cover those here.

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We're going to cover here the other operational
expenses category in the budget.

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This other operational expenses is for indirect
cost for subrecipients.

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This is the only thing that should go into
that budget box, and when we say indirect

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cost, what we mean is any cost not directly
identified with a single final cost objective.

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So anything -- so things like rent, copy paper,
or cleaning can be considered an indirect

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cost.

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If you as the SLAA incur indirect costs, they
should go into that administrative project,

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which is separate from these regular projects,
and be covered in that 4 percent cap.

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Any indirect cost you incur should never go
in this box.

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When you report in this category, you want
to be specific in the information you provide,

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who is incurring this indirect cost, and ideally
the indirect cost rate, which is a percentage.

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Now if you're bundling smaller subgrant projects
into one larger project, you'll want to provide

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complete information in this box and make
sure you itemize which sub-awardee received

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what amount.

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Here are some examples for the other operational
expenses.

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The two descriptions at the top of the slide
were returned because the charges described

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are not considered other, as they directly
relate to the project.

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However, you can certainly see how these types
of charges could be misperceived as a quote/unquote

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other charge or charge that doesn't necessarily
fit within any other budget box.

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For the purpose of the SPR, however, this
category is solely reserved for indirect costs

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for the subrecipient.

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So for both of these instances, they would
go better in the services budget box.

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The example at the bottom of this slide is
a great example of how this category should

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be used to capture indirect costs of the subrecipient.

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What could have made this a gold star description
is the addition of one more element, the specific

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indirect cost rate percentage that was charged
to the subrecipient's grant.

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Again, if you have a project that combines
multiple subgrants or several subrecipients

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into one project, it would be ideal to itemize
the cost in this budget box.

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Now I want to touch on providing enough information
in the box for salaries and wages.

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When filling out information for salaries
and wages, please provide the position titles

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and the FTE equivalents.

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These two examples here provide great examples
for budget descriptions.

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The first shows the differentiation between
LSTA and state funds used to pay this person's

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salary, and the second shows how a single
staff member's salary is allocated across

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multiple projects.

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Now keep in mind here, we don't need specific
people's names.

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We just need their position title.

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Here are some other quick tips about the budget.

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Conference registrations should go in the
Services box not in the Travel box.

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Applications, software, and license purchases
should also go in the services box, not the

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supplies box.

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And it's good to avoid using any vague language
or misleading terminology such as other related

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costs or miscellaneous.

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Please be specific in the costs that you incur.

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Now I'm going to talk a little bit about activities.

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Essentially a project is defined as a set
of interdependent activities carried out to

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achieve an intended outcome.

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So essentially the activity is the action
that helps accomplish the intent of the project.

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So it's pretty important to have these.

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Some general things to consider about activities.

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It should account for at least 10 percent
project budget.

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The activity title and description should
be different, and the description should elaborate

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more on the title.

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They should not be verbatim.

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Also, they should not be identical to the
project title and description.

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You want to keep each project to 10 activities
or less, and keep in mind that if you are

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bundling projects, maybe some mini-grants
or a small program, you'll want to divide

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the activities up by activity type, not necessarily
by the mini-grant as a whole.

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So here is an example of a project with way
too many activities.

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There are 11 listed here.

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So it's over the recommended 10, and they
are different enough to where they could be

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divided into separate projects.

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We're seeing some professional development
activities, some early learning activities,

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and adult services activities here.

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So this is an obvious example, as these activities
all have different beneficiaries.

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We tend to see too many activities when one
position's total job is clustered into one

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project, and an example would be a youth services
consultant, and in that instance, it may not

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be so obvious as to how to split them up,
and those types is what we would call a kitchen

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sink project, where there's lots of things
going on in one project.

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But a good rule of thumb in unbundling activities
into their own separate projects is to look

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at their subject matter, their beneficiary,
and their intent.

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Grouped activities should have the same for
all three.

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Here is a great example of some activities
from a project in North Carolina.

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This project is about early literacy and story
time.

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You can see the project activities are all
related to the project at hand and contribute

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to the aim of one project goal and beneficiary.

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It makes sense obviously here to have them
all together, and there are only five activities

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for this project.

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And here is an example of one of those activities'
title and abstract.

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It gives great information and provides briefly
what happened in this activity.

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It is succinct, clear, and provides no unnecessary
information.

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It's very specific.

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Now I'm going to turn it back over to Michele
for outcomes.

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MS.

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FARRELL: Hello, everyone.

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I am going to talk about outcomes, which are
a very important part of the SPR.

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What is an outcome?

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An outcome is the effect of programs and services,
something that changes an individual's life

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or the community.

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It's a change in their knowledge, attitudes,
skills, behavior, or condition.

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We are trying in the SPR to document what
changed for participants due to their use

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of a service or a program that you funded.

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Note that IMLS does not expect you to survey
children.

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So activities that involve children don't
have to have outcome figures.

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That said, you may still want to include in
the overall project outcomes section some

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information on how many children participated
and some of the things you observed.

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Now let's look at where outcomes occur in
the SPR.

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There are two areas for inputting outcome
information.

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The first place is in the activity area.

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As this chart shows, there are four times
when you should be including outcome information.

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Three of them involve surveying library workforce,
and the other is surveying the general public.

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For example, if you have an instruction for
library workforce and it is in the mode of

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a program, then you should survey the participants.

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I know a lot of library workforce feel like
they're being surveyed to death, but this

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is grant money and it is required.

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If you are having instruction for the general
public and the mode is a program, then you

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should include outcome information in the
project report.

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Samples of the outcome forms are available
on the IMLS website in the Grants to States

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Manual under Financial and Performance Reporting.

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But this is a handy chart for those of you
who are new.

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Here's an example of the survey for library
workforce for a planning activity.

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IMLS also has a presentation deck called SPR
Outcomes on the IMLS website with more information.

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I think it's important for the LSTA coordinator
to make project directors aware of the evaluation

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forms that exist that can be used when they
need to collect outcomes for their project.

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And we have been seeing many more people include
outcome information.

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It's probably the area people get most confused
about.

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Here is what it actually looks like when reported
in the activities section.

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This is an example of what you see in the
SPR system when you want to add the survey

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results.

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The codes translate into a number of respondents
who SD, strongly disagree; D, disagreed; NA/ND,

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neither agreed nor disagreed; A, agreed; SA,
strongly agreed; or NR, did not know the answer

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to the question.

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Didn't answer it.

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In this example, there were 21 respondents
that the state library project did participants,

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and if you look at the first question, 10
of them strongly agree and 10 agreed that

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they learned something by participating in
this library activity.

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This is great information, folks.

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This is just what we want to see.

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Here is the second place where outcomes are
requested, and it's at the project level.

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These project outcomes are part of eight questions
about the overall project, not just one activity.

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So the top box illustrates the answer to the
first outcome question: explain one or two

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of the most significant lessons learned for
others wanting to adopt any facets of this

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project.

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One of the lessons learned from this project
is that staff need to know that it's okay

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to make mistakes in front of participants.

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God, I know what that feels like.

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Staff need to use peer mentorship to help
staff get comfortable with the project.

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This is great information to have in there,
for anybody who refers to this project.

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The second example happens to be from Missouri,
shows the impact of the small subgrant that

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had the initial intent of helping libraries
improve their nonfiction collections.

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This is a great example of how a relatively
simple grant can create a ripple effect.

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It's wonderful for IMLS to know about these,
because we regularly try to communicate the

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impact of the LSTA grants.

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Of course, this information is available when
you look up the SPR projects in the public

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view on the IMLS website.

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Here is a digital services example from Arkansas.

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It is helpful because this is an ongoing statewide
project, yet they took the time to highlight

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specific events that affected the project
this year.

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This information helps us to explain why this
year the outcomes were different from last

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year's, and as you can see right here, it
says staff turnover has affected digital service

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operations significantly the past year.

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So you want to put that kind of information
in there.

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The example below is a virtual reality subgrant
from Indiana.

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It exemplifies the benefits of sharing lessons
learned for the sake of future projects going

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more smoothly.

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In this case, they tell you, as it says right
here, there is a great deal of initial setup

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time if you do this project.

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The library had originally planned to start
programs in late fall; however, they were

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unaware of the support equipment they needed
for an optimal experience until they started

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training and experimenting with the equipment.

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That's a lesson learned, and it's good to
put that kind of information in the report.

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It's also valuable to include some anecdotal
information.

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This was a comment I read this year in a project
report from Oklahoma.

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A grandmother reported that her overweight
granddaughter was now at a healthy weight

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because of frequent visits to the StoryWalk.

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She didn't even realize she was exercising.

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I gotta go do that StoryWalk, I'll tell ya.

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This was a comment included in a project report
from Oklahoma.

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Testimonials like this are always nice to
include in your report.

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You can include this information in one of
the project outcome boxes.

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Here is another comment, also from a project
in Oklahoma, where you can see the impact

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of having a partnership.

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Due to its successful health literacy project
partnership between the Anadarko Library and

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the Delaware Nation Tribe, the tribe agreed
to host outdoor games that encourage children

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to be active as part of the summer reading
project.

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So the health literacy project formed a partnership
and then they learned about health literacy,

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and then they decided to put the outdoor games
as part of the summer reading project.

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This is great anecdote information.

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Additional materials.

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IMLS has found the additional materials section
of the report to be a goldmine for us, and

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very useful.

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What kinds of materials would you put there?

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Consider all types of relevant information,
like press releases, social media information,

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toolkits or reports are wonderful, and provide
examples of administrative materials.

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We love photos.

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Attaching outreach materials or curricula
help tell the story.

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Website links are good.

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00:28:39.440 --> 00:28:43.330
Signup forms or marketing materials area also
useful.

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Here is an example of three of the additional
materials submitted this past year.

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The first one I'm going to talk about is the
Public Libraries in Massachusetts; this was

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the Public Libraries in Massachusetts: An
Evolving Ecosystem report.

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It was commissioned by the Massachusetts Board
of Library Commissioners to provide a unique,

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00:29:06.900 --> 00:29:13.000
first of its kind look at how and why residents
use public libraries in the commonwealth.

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The study helps to understand cooperative
borrowing and use patterns in Massachusetts

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public libraries.

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The study and report were conducted by Sasaki,
an international firm that addresses issues

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of strategic planning and data visualization.

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A series of six in-person and one virtual
community meetings were held across the state

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to gather library feedback to the report.

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Meetings were open to the public and conducted
by the outside meeting facilitator.

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You can find that particular report on the
state library website.

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On the far left, we have an example from Idaho.

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00:29:50.610 --> 00:29:55.130
It's called Idaho Bright Futures Library Toolkit.

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00:29:55.130 --> 00:30:00.180
On the far right we have an example from Saint
Paul.

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00:30:00.180 --> 00:30:08.610
This is the Saint Paul Public Libraries Evaluation
Plan for an Innovative Service Model to Expand

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Community Services.

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00:30:09.740 --> 00:30:15.670
These are wonderful materials, and it's a
great way if you hadn't had a chance to point

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00:30:15.670 --> 00:30:20.960
them out to us, ahead of time during the year,
to include them as additional resources in

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00:30:20.960 --> 00:30:23.010
the SPR report.

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So now Madison and I are willing to take any
questions 

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you may have.

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00:30:46.530 --> 00:30:48.250
MS.

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GONSALVES: Looking at reporting, the question
is how would you prefer us to report activities

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00:30:57.080 --> 00:31:02.110
that are less than 10 percent of the total
budget, but can't be clustered with other

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00:31:02.110 --> 00:31:03.110
activities?

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00:31:03.110 --> 00:31:04.110
MS.

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BOLLS: That is a great question.

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If you find that you can't cluster it with
any other activities and you feel the need

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to stand out as an activity, you can leave
it as its own activity.

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I would just be mindful of not having a bunch
of little activities that add up to over 10

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activities, for instance.

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00:31:27.310 --> 00:31:28.350
MS.

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00:31:28.350 --> 00:31:35.460
GONSALVES: The next question is what kinds
of expenditures should be put into the travel

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00:31:35.460 --> 00:31:36.460
box.

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00:31:36.460 --> 00:31:37.460
MS.

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00:31:37.460 --> 00:31:44.200
BOLLS: For travel, you want to have any costs
incurred with like flights, like literal travel,

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00:31:44.200 --> 00:31:50.460
car rental, mileage, as well as hotel costs.

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00:31:50.460 --> 00:31:51.620
MS.

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00:31:51.620 --> 00:31:56.410
GONSALVES: This one might actually follow
up on that.

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00:31:56.410 --> 00:32:01.800
I believe this question is asking about reporting
regarding the budget.

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00:32:01.800 --> 00:32:06.280
How would you categorize museum entrance fees,
services, and travel?

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00:32:06.280 --> 00:32:07.280
MS.

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00:32:07.280 --> 00:32:13.210
BOLLS: I think we would put museum entrance
fees in services.

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00:32:13.210 --> 00:32:14.430
MS.

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00:32:14.430 --> 00:32:17.480
FARRELL: I would agree.

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MS.

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00:32:18.830 --> 00:32:22.620
GONSALVES: One more question.

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00:32:22.620 --> 00:32:29.460
Do we have formal documentation of the details
needed in the budget breakdown that we can

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00:32:29.460 --> 00:32:32.460
share with our budget and finance department?

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00:32:32.460 --> 00:32:33.460
MS.

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00:32:33.460 --> 00:32:40.070
BOLLS: We do have resources on the Grants
to States Manual.

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00:32:40.070 --> 00:32:46.260
I know there are several PowerPoint presentations
from past webinars and conferences that are

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still very useful, as well as the complete
SPR guidance, and as you mentioned, we'll

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00:32:53.670 --> 00:32:57.020
also have this presentation available to you.

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00:32:57.020 --> 00:32:58.020
MS.

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00:32:58.020 --> 00:33:03.790
FARRELL: Feel free to, if you have things
that you're thinking of, to send us an email

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00:33:03.790 --> 00:33:10.240
and we can refer you to the specific slideshow
if we have one done, or we can just tell you

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00:33:10.240 --> 00:33:16.220
if it's a shorter question, what area you
should put it in, too, because we do know

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00:33:16.220 --> 00:33:22.500
you have your own forms for things like budget,
and then you have to -- a lot of people that

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00:33:22.500 --> 00:33:28.950
just did their own subgrant forms to the IMLS
SPR reporting to make it a little easier to

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00:33:28.950 --> 00:33:33.380
move information into the correct areas.

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00:33:33.380 --> 00:33:35.310
MS.

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00:33:35.310 --> 00:33:41.010
GONSALVES: That seems to be it just for now
for questions.

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00:33:41.010 --> 00:33:42.010
MS.

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00:33:42.010 --> 00:33:45.960
FARRELL: I guess we are finishing up a little
early.

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00:33:45.960 --> 00:33:46.960
MS.

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00:33:46.960 --> 00:33:49.450
GONSALVES: I am sorry, Michele.

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00:33:49.450 --> 00:33:54.960
We do have one more that just jumped up.

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00:33:54.960 --> 00:34:00.340
Why does the project intent auto-populate
the activity intent?

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00:34:00.340 --> 00:34:03.920
Good question.

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00:34:03.920 --> 00:34:05.710
MS.

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00:34:05.710 --> 00:34:14.990
FARRELL: The SPR is set up to put certain
-- you have only certain options depending

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00:34:14.990 --> 00:34:23.530
on some of the main things you picked, when
you picked a certain focal area, you'll have

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00:34:23.530 --> 00:34:26.710
certain options for certain intents.

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00:34:26.710 --> 00:34:34.409
So that is generating the kinds of questions
that you will end up seeing when you go to

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00:34:34.409 --> 00:34:39.340
fill out your report.

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00:34:39.340 --> 00:34:40.570
MS.

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00:34:40.570 --> 00:34:44.270
GONSALVES: I see we have another question.

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00:34:44.270 --> 00:34:50.050
If we issue subawards and the grantees are
required to match part of the award, can we

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00:34:50.050 --> 00:34:54.409
include the library's match in the SPR report?

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00:34:54.409 --> 00:34:58.090
Michele or Madison?

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00:34:58.090 --> 00:34:59.310
MS.

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00:34:59.310 --> 00:35:13.380
FARRELL: I was just thinking, I'm just trying
to think of what match you're talking about.

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00:35:13.380 --> 00:35:20.320
You're talking about the other match in the
SPR report.

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00:35:20.320 --> 00:35:21.320
MS.

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00:35:21.320 --> 00:35:32.230
BOLLS: If there is a project, a subaward project,
that is LSTA funded and the sub-awardee is

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00:35:32.230 --> 00:35:33.720
contributing match, yes.

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00:35:33.720 --> 00:35:38.370
It can be considered match, yes.

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00:35:38.370 --> 00:35:43.870
It can be considered general match as long
as they contribute to allowable costs.

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00:35:43.870 --> 00:35:50.430
The allowable cost principles apply to match
in addition to LSTA funds.

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00:35:50.430 --> 00:35:52.070
MS.

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00:35:52.070 --> 00:35:55.780
GONSALVES: We have another question.

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00:35:55.780 --> 00:36:02.600
The question is can you reiterate how to report
if there are no useful survey results available.

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00:36:02.600 --> 00:36:03.780
Michele?

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00:36:03.780 --> 00:36:04.960
MS.

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00:36:04.960 --> 00:36:07.310
FARRELL: Sure.

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00:36:07.310 --> 00:36:12.530
If you don't have any results from a program
then you don't give any results.

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00:36:12.530 --> 00:36:20.190
I think what we're trying to do with this
program observations is tell you at this point

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00:36:20.190 --> 00:36:25.990
we're seeing project reports that should have
outcomes, and there aren't any.

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00:36:25.990 --> 00:36:33.370
For some reason, something must have happened
and somebody didn't survey people when they

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00:36:33.370 --> 00:36:39.410
should have, and if there is some other reason
why it's not there, you might want to mention

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00:36:39.410 --> 00:36:47.150
it somewhere and let us know that you're having
issues with getting that kind of information

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00:36:47.150 --> 00:36:49.230
in there.

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00:36:49.230 --> 00:36:55.840
We request this information, as I say, the
four types of places where you are required

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00:36:55.840 --> 00:37:01.520
to submit information, we are hoping you're
able to get that information.

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00:37:01.520 --> 00:37:03.810
If you can't get it, you can't get it.

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00:37:03.810 --> 00:37:09.420
We're just putting emphasis on it because
that's the data that we'll be pulling from

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00:37:09.420 --> 00:37:14.740
and looking at and where we compile statistics,
the information your evaluator is going to

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00:37:14.740 --> 00:37:20.310
look at, and that frankly you would be looking
at as to whether every year whether you actually

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00:37:20.310 --> 00:37:21.790
ran a successful program.

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00:37:21.790 --> 00:37:23.170
How do you know?

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00:37:23.170 --> 00:37:26.440
You have your evaluations to go on.

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00:37:26.440 --> 00:37:30.180
So that's why we included that as a tip.

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00:37:30.180 --> 00:37:33.490
We are seeing people put the outcomes information
in.

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00:37:33.490 --> 00:37:36.750
So I don't want to give the wrong impression
here.

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00:37:36.750 --> 00:37:42.580
We just like to see more people participate,
and for our newer LSTA coordinators to become

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00:37:42.580 --> 00:37:46.130
aware of when outcomes are really expected.

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00:37:46.130 --> 00:37:47.810
Good question.

447
00:37:47.810 --> 00:37:48.810
MS.

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00:37:48.810 --> 00:37:53.390
GONSALVES: We have an additional question.

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00:37:53.390 --> 00:38:01.400
Should we consider whether it is the speaker's
time that can be contributed to the match

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00:38:01.400 --> 00:38:07.650
or attendee's time?

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00:38:07.650 --> 00:38:09.740
MS.

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00:38:09.740 --> 00:38:16.320
BOLLS: I would defer -- I would say no, but
Michele, what do you think?

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00:38:16.320 --> 00:38:17.320
MS.

454
00:38:17.320 --> 00:38:19.070
FARRELL: Can I hear the question again?

455
00:38:19.070 --> 00:38:20.950
Who asking the question?

456
00:38:20.950 --> 00:38:21.950
MS.

457
00:38:21.950 --> 00:38:22.950
GONSALVES: Sure.

458
00:38:22.950 --> 00:38:23.950
This is Angela.

459
00:38:23.950 --> 00:38:29.760
She wants to know whether or not they should
consider whether if it's the speaker's time

460
00:38:29.760 --> 00:38:34.010
or that should be contributed to the match
or the attendee's time.

461
00:38:34.010 --> 00:38:35.010
MS.

462
00:38:35.010 --> 00:38:42.820
FARRELL: I am not picturing the attendee's
time to something being considered part of

463
00:38:42.820 --> 00:38:44.260
a match.

464
00:38:44.260 --> 00:38:45.260
MS.

465
00:38:45.260 --> 00:38:51.750
BOLLS: If I'm understanding the question correctly,
if you had a public event and somebody came,

466
00:38:51.750 --> 00:38:55.590
you are not going to say they contributed
their time.

467
00:38:55.590 --> 00:39:02.520
I think we would contribute the speaker's
time, not the attendee's.

468
00:39:02.520 --> 00:39:03.520
MS.

469
00:39:03.520 --> 00:39:13.620
FARRELL: The speaker is paid, so their time
is paid for usually out of the grant.

470
00:39:13.620 --> 00:39:19.720
That's the common way, that the cost is covered.

471
00:39:19.720 --> 00:39:20.830
MS.

472
00:39:20.830 --> 00:39:23.050
GONSALVES: Okay.

473
00:39:23.050 --> 00:39:24.500
We have --
MS.

474
00:39:24.500 --> 00:39:31.880
BOLLS: If you need to follow up on that, feel
free to email the program officer directly

475
00:39:31.880 --> 00:39:33.410
and we can talk about it.

476
00:39:33.410 --> 00:39:34.410
MS.

477
00:39:34.410 --> 00:39:41.510
GONSALVES: We have a question, actually a
follow up to the intent question a little

478
00:39:41.510 --> 00:39:42.510
earlier.

479
00:39:42.510 --> 00:39:46.320
What if the activity intent is different from
the project intent?

480
00:39:46.320 --> 00:39:48.780
How would that be handled?

481
00:39:48.780 --> 00:39:51.030
That can be for Michele.

482
00:39:51.030 --> 00:39:52.030
MS.

483
00:39:52.030 --> 00:39:57.890
FARRELL: I think if you are running into issues,
just give me a call and we can look at that

484
00:39:57.890 --> 00:40:02.430
particular thing and see what's happening
and why that's happening.

485
00:40:02.430 --> 00:40:14.310
I think that's the best way to take a look
at it.

486
00:40:14.310 --> 00:40:19.040
They usually build on each other.

487
00:40:19.040 --> 00:40:24.790
If you have things that are really different,
and we put this in our original guidance that

488
00:40:24.790 --> 00:40:32.170
you can find on our website, sometimes people
have an awful lot of activities in a project,

489
00:40:32.170 --> 00:40:35.960
and really it should have been split out into
two projects.

490
00:40:35.960 --> 00:40:42.060
But let's say the youth consultant was doing
a project, but the youth consultant did a

491
00:40:42.060 --> 00:40:47.030
lot of activities, a lot of projects, but
they were all listed as activities versus

492
00:40:47.030 --> 00:40:54.270
a project, and so the actual project was almost
like the workload of the youth consultant

493
00:40:54.270 --> 00:40:56.450
for the full year.

494
00:40:56.450 --> 00:41:04.960
So sometimes one intent doesn't fit with the
rest of the activities.

495
00:41:04.960 --> 00:41:08.490
So that's a situation where we ask people
to take a look at if you're putting in way

496
00:41:08.490 --> 00:41:13.100
too many activities, like 14 activities, cut
it down.

497
00:41:13.100 --> 00:41:19.960
Not to say that they didn't happen, but make
another project out of it, and find an intent

498
00:41:19.960 --> 00:41:24.670
that fits more appropriately for part of those
projects.

499
00:41:24.670 --> 00:41:31.350
These are things that we can talk to you about
and explain, because it takes a while to get

500
00:41:31.350 --> 00:41:36.730
familiar with the SPR report and some of the
ways that you can deal with it.

501
00:41:36.730 --> 00:41:42.510
In our guidance we suggest if it's this awesome
or innovative program that has a lot of moving

502
00:41:42.510 --> 00:41:47.970
parts or something, there's ways that you
can break it out and so much of their salary

503
00:41:47.970 --> 00:41:54.850
may be partially in one project and partially
in another project.

504
00:41:54.850 --> 00:41:55.850
MS.

505
00:41:55.850 --> 00:41:58.850
GONSALVES: Thank you for that.

506
00:41:58.850 --> 00:42:01.050
We actually have an outcomes question.

507
00:42:01.050 --> 00:42:06.830
Lindsay wants to know would it be possible
to have a nonapplicable version in the outcomes

508
00:42:06.830 --> 00:42:12.330
when not all questions are asked and may not
be applicable for all projects, and it's really

509
00:42:12.330 --> 00:42:15.140
not a nonresponse either.

510
00:42:15.140 --> 00:42:16.140
Madison?

511
00:42:16.140 --> 00:42:17.140
MS.

512
00:42:17.140 --> 00:42:26.040
BOLLS: I think that is a great suggestion,
and I think we can take that back to our group

513
00:42:26.040 --> 00:42:29.660
and our developers and see if we can work
on that.

514
00:42:29.660 --> 00:42:31.060
MS.

515
00:42:31.060 --> 00:42:42.980
GONSALVES: I don't have any additional questions
right now.

516
00:42:42.980 --> 00:42:44.570
MS.

517
00:42:44.570 --> 00:42:50.100
FARRELL: I think what we are hoping here is
that people realize these are suggestions

518
00:42:50.100 --> 00:42:56.610
for making their report a little bit more
meaningful and, in some cases, I'm hoping

519
00:42:56.610 --> 00:42:58.190
easier for you to do.

520
00:42:58.190 --> 00:42:59.230
Just pick one intent.

521
00:42:59.230 --> 00:43:03.520
I see people working real hard to pick all
the intents that they think might apply.

522
00:43:03.520 --> 00:43:04.780
Don't worry about it.

523
00:43:04.780 --> 00:43:07.410
Just pick one intent that is the main focus.

524
00:43:07.410 --> 00:43:09.210
Same thing with the budget.

525
00:43:09.210 --> 00:43:11.950
You know, we're just giving you tips here.

526
00:43:11.950 --> 00:43:13.620
List it here.

527
00:43:13.620 --> 00:43:20.880
That's the underlying idea behind this presentation
is that hopefully makes things a little bit

528
00:43:20.880 --> 00:43:21.880
clearer.

529
00:43:21.880 --> 00:43:30.660
Of course, you're going to have continual
questions, and feel free to ask them.

530
00:43:30.660 --> 00:43:32.250
(Pause.)

531
00:43:32.250 --> 00:43:33.850
MS.

532
00:43:33.850 --> 00:43:48.180
FARRELL: Madison, I think with that, no more
questions.

533
00:43:48.180 --> 00:43:52.559
I think we can go on to the break if that's
okay.