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How to Submit a Payment Request in Reach
First, log into Reach.

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On the Reach homepage, navigate to the Award.

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Scroll down the page to the Payments tab.

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The Request Summary provides the Award Amount,
Total Approved Requests, and Remaining funds.

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The new payment request amount should not
exceed the Remaining Funds.

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Also, note the Total Approved Requests, because
you'll need to enter this amount on the Payment

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Request form.

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You can select View Payment Request Instructions
to view line by line instructions for completing

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the payment request.

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Below the Add Payment Request button is the
Payment Request table, which provides a list

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of each submitted payment request.

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Select the paper icon in the Actions column
to view the PDF version of the payment request.

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The Request Number is the number assigned
to the request – it is sequential for the

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award.

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The amount requested and date are shown.

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Each payment request has a status and the
date that the status was applied.

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The Decision Comment is provided by IMLS staff
and could include a comment about the decision

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or a note to the grantee regarding the request.

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Now, I'll select Add Payment Request.

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At the top of the payment request select View
Payment Request Instructions to view the line

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by line instructions for the payment request.

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Number one is defined by the grantee and is
optional.

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Number two, the type of payment requested,
I'll select Partial.

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I'll select Cash for the basis of request.

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There are two kinds of payment requests that
you could submit for your IMLS award.

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The first is an advance, the second is a reimbursement.

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I'm going to complete a reimbursement request.

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The key difference between a reimbursement
and an advance is that for a reimbursement,

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the period covered by the start and end dates
should be prior to the request date.

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For an advance, the period covered by the
request is in the future and must fall within

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a 30-day period.

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You can submit an advance up to 15 days of
the request Start Date.

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For both the reimbursement and advance, the
dates should also fall within the Award “Start

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and End” dates.

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Now, I'll enter the reimbursement period.

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I'll enter total program outlays up until
the request date which includes both federal

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and non-federal share.

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Since I'm submitting a reimbursement request,
6b will be left at zero.

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6c is automatically calculated for you.

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If the total program outlay includes cost
share, enter that amount here in 6d – I'm

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going to leave this at zero.

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6e represents the federal share of the outlay
and is automatically calculated for you.

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6f represents payments that have previously
been requested for this award.

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If you have requests still pending, include
that amount also.

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But if you've submitted a request that's been
rejected, do not include that amount.

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I'll enter 12,000 because that's the total
of the approved requests on this award.

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6g represents the federal share of the current
request and it's automatically calculated

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for you.

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The Assurances must be checked to indicate
that you agree to all terms and conditions

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of the award, including authorizing official
certification and labor assurances.

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Now you can submit the payment request and
return to the Payments tab on the award in

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Reach.

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A modal asks me to confirm the submission.

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You can see the request has been added to
the Request Summary table and it has been

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numbered consecutively.

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While the request is in Submitted status,
you can still update it by selecting the pencil

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icon.

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Once the request status moves out of the Submitted
status, the pencil icon goes away and the

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only action you can take on a request is to
view the PDF version of it by selecting the

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paper icon.

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If you require assistance with Reach such
as obtaining an account, problems logging

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in, questions about report submissions, or
account changes, send an email to Reach-HelpDesk@imls.gov.