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Welcome to the Institute of
Museum and Library Services,

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Office of Museum Services.
Informational video Getting

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Started with IMLS Museum Grants.

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The goal of this video is to
provide a high level overview of

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our FY 2024 grant funding
opportunities and the process of

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applying for them.

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This video is organized into six
chapters. What is IMLS? Is my

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institution eligible for an IMLS
Museum grant? Which grant

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program should I apply to? How
do I apply? What if I have more

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questions? And what if I'm not
ready to apply this year?

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To get the most out of this
video, we recommend that you

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watch it in its entirety. This
will give you an idea of the

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funding opportunities that best
fit for your organization. Once

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you've done that, we recommend
reading the Notice of Funding

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Opportunity for the programs you
are considering.

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Notices of Funding
Opportunities, also known as No

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FOs, are documents that detail
the requirements of each of our

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grant programs for fiscal year
2024. All of our NOFOs can be

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found at imls.gov\Grants.

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Once you've selected a funding
opportunity, you'll be ready to

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begin the application process.
As you navigate the process, you

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can see this video as a
reference tool. If you'd like to

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skip to a specific section,
please use the time bar below or

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the links in the description box
to navigate the chapters.

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Now that we understand the
structure of this video, let's

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talk about IMLS.

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IMLS is an independent
federal grant making agency and

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the primary source of federal
support for the nation's museums

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and libraries. The IMLS vision
and mission statements were

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adopted as part of the agency's
current strategic plan.

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Both emphasized that IMLS
is here to support museums and

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libraries and their work of
serving their communities.

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IMLS's vision is a
nation where museums and

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libraries work together to
transform the lives of

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individuals and communities.

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Our mission is to advance,
support, and empower America's

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museums, libraries, and related
organizations through grant

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making, research, and policy
development. Our full strategic

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plan is available at imls.gov.

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OMS, or the Office of Museum
Services, is a key component of

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IMLS.

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In our last annual grant cycle,
we awarded approximately $40

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million in funding to a diverse
group of institutions including

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art history and science museums,
zoos, aquaria, professional

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associations, universities and
Native American tribes. We

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encourage you to apply for
IMLS funding to support your

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institutions, goals or those of
the museum field. Our current

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application cycle opened on
August 15th and will close on

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November 15th.

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Let's discuss some eligibility
ground rules for applying to our

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grant programs.

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It's important to remember that
each IMLS grant program has its

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own specific requirements. Those
are detailed in the NOFOs, and

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we'll discuss them in chapter
three of this video.

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For now, let's go over the
federally mandated requirements

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that all potential applicants
should be aware of.

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Your organization must be
located in one of the United

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States, 50 states, its
territories, or the District of

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Columbia.

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Your organization must be a unit
of state, local, or tribal

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government.

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Or a private nonprofit
organization with tax exempt

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status.

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Three of our grant programs,
Museums for America, Museums

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Empowered and Inspired Grants
for Small Museums, are only

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available to individual museums.

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In order to qualify for our
museum programs, your

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organization must have at least
one full time or equivalent

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professional staff person either
paid or unpaid, have a physical

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location that it owns or
operates, have been open to the

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public for at least 120 days in
the year prior to November 15th,

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2023, and own or use tangible
objects.

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Museums may be standalone
organizations, or they may be

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part of a larger institution.

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Such as a college, university,
tribe, or state or local

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government.

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Here are some examples of the
types of organizations that

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could be considered museums.
Please note that this list is

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not exhaustive.

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For three other OMS programs,
National Leadership Grants for

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Museums, Museum Grants for
African American History and

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Culture, and the Native American
Native Hawaiian Museum Services

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Program, additional eligibility
requirements exist. We will

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address this in Chapter three of
this presentation. Please refer

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to the Eligibility section of
the program NOFOs for detailed

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guidance.

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Once you've determined whether
or not your organization is

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eligible for a given grant
program, you'll want to know

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what types of activities or
projects it can fund. A good

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rule of thumb is that expenses
must relate to specific project

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activities, not the general
operation of your institution.

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Some of these project related
expenses may include.

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Salaries, wages and fringe
benefits, travel expenses,

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materials and supplies, program
evaluation, internships and

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fellowships, equipment to
improve collection, storage, and

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so on.

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There are also some types of
expenses that are not allowed in

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your IMLS budget request or in
your cost share. These include

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general fundraising costs such
as development office staff or

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other staff, time devoted to
general fundraising,

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contributions to endowments,
general operating support, the

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acquisition of collections.

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Construction or renovation of
facilities and social

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activities, receptions and
entertainment.

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Now that we have covered the
basics of our eligibility

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requirements and allowable
versus unallowable cost, let's

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get into some program specific
details.

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As mentioned previously, the IMLS
Office of Museum Services is

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currently offering six grant
programs for FY24. It is

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important to know how these
programs are alike and different

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so that you apply to the program
that best meets your needs and

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eligibility.

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Museums for America or MFA, is
our biggest grant program,

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receiving the largest number of
applications each year and the

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one through which we make the
most awards. MFA supports museum

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projects focusing on
exhibitions.

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Educational interpretive
programs, digital learning,

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resources, professional
development, community debate

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and dialogue, audience focused
studies and or collections

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management, curation, care, and
conservation.

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These projects should address a
key component of your

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institutions strategic plan.

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As an applicant, you must align
your project with one of Imola's

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agency level goals. By choosing
a project category, your options

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are lifelong learning, community
engagement and collection,

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stewardship and access.

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Rent requests may range from
$5,000 to $250,000. MFA requires

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A1 to 1 cost share. This means
that for every dollar you

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request from IMLS, you must plan
to provide an additional dollar

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in cash from a non federal
source, staff or volunteer time

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or third party in kind
contributions. Please note that

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MFA is only available to
museums. Projects can be

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scheduled to last from one to
three years and they must begin

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on September 1st, 2024.

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Museums Empowered or ME is a
special initiative of museums

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for America. It is designed to
support projects that use the

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transformative power of
professional development and

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training to generate systemic
change within museums of all

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types and sizes.

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Potential projects should
address one of four project

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categories.

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Digital Technology to provide
museum staff with the skills to

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integrate digital technology
into museum operations.

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Diversity, Equity, inclusion to
support museum staff and

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providing inclusive and
equitable services to people of

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diverse geographic, cultural,
and socioeconomic backgrounds

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and to individuals with
disabilities.

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Evaluation to strengthen the
ability of museum staff to use

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evaluation as a tool to shape
museum programs and improve

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outcomes.

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Organizational management to
strengthen and support museum

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staff as the essential part of a
resilient organizational

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culture.

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Grant requests may range from
$5,000 to $250,000 for projects

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scheduled to last from one to
three years. All projects must

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begin on September 1st, 2024.
Like MFA, ME requires a 1 to 1

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cost share and is only available
to museums.

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INSPIRE Grants for Small
Museums, another special

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initiative of the Museums for
America program, is designed

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specifically to help small
museums address the priorities

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identified in their strategic
plans. As an applicant, you must

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align your project with one of
three project categories,

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lifelong learning, institutional
capacity or collection,

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stewardship, and access. When
applying to this program, you

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must make a case as a small
museum using attributes such as

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staff size, operating budget,
and size relative to

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organizations.

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Within your discipline or
geographic region.

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There are two funding levels and
Inspire and each has its own

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cost share requirement. For
smaller scale projects,

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requesting $5,000 to $25,000, no
cost share is required. For

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larger projects requesting
$25,001 to $75,000, a one to one

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cost share is required.

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Just like MFA and ME, this
opportunity is only available to

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museums. Inspire projects must
begin on September 1st, 2024 and

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may last from one to two years.

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The National Leadership Grants
for Museums program, or NLF-M,

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supports projects that advance
the museum fields, ability to

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provide engaging learning
opportunities, address community

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needs, and steward collections
through projects that result in

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model tools and resources,
training and professional

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development, research findings,
and forums that explore current

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challenges and emerging issues.

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NLGM is open to museums,
organizations, or associations

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that engage in activities
designed to advance the

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well-being of museums and the
museum profession, and to

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institutions of higher
education.

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There are two NLGM project types.

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Non research projects support
efforts that result in tools and

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resources for the field. Non
research grant requests may

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range from $50,000 to $750,000
for projects scheduled to last

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one to three years and requires
a 1 to 1 cost share.

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Research projects pose questions
of importance to the field and

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use accepted research
methodologies to collect,

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analyze and share the data that
answers those questions.

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Research grant requests may
range from $50,000 to $750,000

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for project scheduled to last
one to three years with no cost

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share required. All NLGM
projects must begin on September

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1, 2024.

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The goal of the Museum Grants
for African American History and

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Culture program, or AAHC, is to
build the capacity of African

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American museums and to support
the growth and development of

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museum professionals and African
American museums and

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Historically Black Colleges and
universities.

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There are two funding levels in
AAHC and each has its own cost

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share requirement.

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For smaller scale projects
requesting $5,000 to $100,000, no

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cost share is required. For
large projects requesting

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$100,001 to $500,000, a one to
one cost share is required.

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AAHC is open to museums whose
primary purpose, as reflected in

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its mission, is African American
life, art history, and or

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culture, not-for-profit. Museum
service organizations or

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associations whose primary
purpose, as reflected in its

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mission, is to support such
museums and to the federally

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designated Historically Black
colleges and universities HBCUs

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may be eligible even if they
do not have the museum.

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Projects may be scheduled to
last from one to three years,

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and projects must begin on July
1st, 2024.

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The Native American Native
Hawaiian Museum Services

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Program, NANH for short, is open
to federally recognized tribes,

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including Alaskan Native
villages and corporations and

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organizations that primarily
serve and represent Native

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Hawaiians. Other types of
organizations, such as museums,

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may partner but not serve as the
legal applicants for this

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program.

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The goal of the NANH program is
to build the capacity of Native

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American tribes and Native
Hawaiian organizations to

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provide museum services to their
communities.

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Museum services is defined
broadly for this program, but is

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meant to support projects that
sustain Indigenous heritage,

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culture, and knowledge. Some of
the ways NANH grantees do

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this is through exhibitions,
educational programs, language

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preservation, training and
professional development,

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organizational capacity building
and collection stewardship.

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NANH projects can be
scheduled to last from one to

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three years and must begin on
July 1st, 2024.

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Grant request may range from
$5,000 to $250,000 and no cost

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share is required for this
program.

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Keep in mind that there is no
limit to the number of programs

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that you can apply to, but if an
organization submits multiple

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applications, they must be for
separate and distinct projects.

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For further details on each
program, please check their full

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Notice of Funding Opportunity at
ims.gov\Grants, or feel free to

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contact one of our program
officers listed on the web page

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associated with the applicable
grant program.

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Once you have determined which
opportunities you are interested

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in, it's time to apply.

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Again, the FY24 cycle for these
6 grant programs opened on

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August 15th. We'll be accepting
applications for these programs

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00:14:35.030 --> 00:14:39.059
until 11:59 PM Eastern Time on
November 15th, 2023.

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We recommend starting your
application as soon as you can.

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00:14:43.098 --> 00:14:45.560
Unexpected delays may arise and
we cannot.

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00:14:47.160 --> 00:14:48.870
accept late applications.

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The first step in applying is to
register for sam.gov.

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Sam stands for System for Award
Management. Sam is a federal

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00:15:00.326 --> 00:15:03.622
repository that centralizes
information about grant

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00:15:03.622 --> 00:15:07.616
applicants and recipients and is
free to all users. Applicants

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00:15:07.616 --> 00:15:10.912
must be registered with Sam
before registering with

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00:15:10.912 --> 00:15:11.609
grants.gov.

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00:15:12.310 --> 00:15:15.347
All grant payments will be made
to the bank account that is

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associated with the
organization's Sam registration.

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00:15:18.710 --> 00:15:22.037
Your registrations must be
complete and up to date for you

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00:15:22.037 --> 00:15:25.647
to submit an application to IMLS
or to receive an award. If this

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is your first time applying for
IMLS funding, it's important to

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00:15:29.200 --> 00:15:32.585
know that you must complete the
sam.gov registration before

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00:15:32.585 --> 00:15:35.800
moving on to any other steps in
the application process.

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00:15:36.670 --> 00:15:40.503
If you have registered with Sam
in the past, you must renew your

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00:15:40.503 --> 00:15:44.219
account before moving on to any
other steps in the process. An

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00:15:44.219 --> 00:15:47.463
expired registration will
prevent an organization from

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00:15:47.463 --> 00:15:51.002
submitting applications via
grants.gov and receiving awards

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00:15:51.002 --> 00:15:51.710
or payments.

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00:15:52.380 --> 00:15:55.307
We strongly recommend that you
begin or update these

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00:15:55.307 --> 00:15:58.400
registrations immediately. Doing
so is completely free.

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00:15:59.070 --> 00:16:04.611
To begin, visit sam.gov and use
the FAQ's to answer questions.

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00:16:04.611 --> 00:16:10.328
If you need further assistance,
call the Federal Service Desk at

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00:16:10.328 --> 00:16:15.166
866-606-8220 Monday through
Friday, 8:00 AM to 8:00 PM

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00:16:15.166 --> 00:16:16.310
Eastern Time.

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00:16:18.460 --> 00:16:21.670
The second place you need to
register is with grants.gov It

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00:16:21.670 --> 00:16:25.094
is the portal through which all
federal grant applications must

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00:16:25.094 --> 00:16:25.790
be submitted.

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00:16:26.630 --> 00:16:30.425
Once your Sam registration is
active, you can log into your

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00:16:30.425 --> 00:16:34.220
Sam record to locate your unique
entity identifier or UEI.

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00:16:34.880 --> 00:16:38.180
You need this active UEI to
register and grants.gov.

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00:16:38.890 --> 00:16:42.086
Grants.gov is a website owned
and operated by the federal

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00:16:42.086 --> 00:16:44.180
government and is also free to
users.

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00:16:44.930 --> 00:16:48.109
Please allow several weeks to
complete the grants.gov

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00:16:48.109 --> 00:16:51.524
registration. The grants.gov
website is extensive and its

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00:16:51.524 --> 00:16:54.410
help capabilities are numerous
and well staffed.

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00:16:55.120 --> 00:16:59.194
Begin with the website and its
FAQ's, but if you need

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00:16:59.194 --> 00:17:03.871
additional help, you may call
their helpline at 800-518-4726,

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00:17:03.871 --> 00:17:08.700
which is available 24/7 except
on federal holidays. Visit their

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00:17:08.700 --> 00:17:13.076
support page at the website
listed here or e-mail them at

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00:17:13.076 --> 00:17:14.509
support@grants.gov.

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00:17:16.550 --> 00:17:19.726
If we haven't answered all of
your questions in this video,

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don't fear. There are plenty of
other ways to learn more about

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our programs.

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00:17:25.250 --> 00:17:29.657
Our website www.imls.gov has a
wealth of information. There you

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can find our strategic plan,
information about each grant

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program, project, descriptions
of previously awarded grants,

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sample applications and contact
information of IMLS staff.

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00:17:43.930 --> 00:17:47.154
After you reviewed the IMLS
website, keep an eye out for

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00:17:47.154 --> 00:17:50.838
additional upcoming videos. In
September, we'll release a video

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00:17:50.838 --> 00:17:54.350
about each grant program. Those
will delve into the specific

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00:17:54.350 --> 00:17:57.517
requirements for each
opportunity and provide tips for

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00:17:57.517 --> 00:17:59.590
creating a competitive
application.

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00:18:00.250 --> 00:18:03.754
You'll be able to find these in
additional video

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00:18:03.754 --> 00:18:05.900
content at IMLS.gov\ webinars.

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00:18:08.270 --> 00:18:11.057
If you'd like to ask
individualized questions, we

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00:18:11.057 --> 00:18:14.568
recommend one-on-one counseling
sessions with Office of Museum

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00:18:14.568 --> 00:18:17.969
Services staff. These are 30
minute meetings between program

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00:18:17.969 --> 00:18:19.919
officers and potential
applicants.

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00:18:20.560 --> 00:18:24.250
To sign up for a counseling
session, visit imls.gov\ Grants

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00:18:24.250 --> 00:18:27.440
and navigate to the program you
are interested in.

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00:18:29.720 --> 00:18:32.329
We hope that all potential
applicants will take full

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00:18:32.329 --> 00:18:35.184
advantage of the resources in
Chapter 5 of this video and

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00:18:35.184 --> 00:18:38.040
reach out to a staff member with
any lingering questions.

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00:18:38.710 --> 00:18:41.828
However, we understand that this
may not be the ideal time for

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00:18:41.828 --> 00:18:44.947
your institution to participate
in our programs. If you're not

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00:18:44.947 --> 00:18:47.867
ready to apply for this funding
cycle, we have a couple of

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00:18:47.867 --> 00:18:48.660
recommendations.

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00:18:50.200 --> 00:18:53.645
One option is to apply to become
a peer reviewer, peer reviewers

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00:18:53.645 --> 00:18:56.719
or industry professionals who
play a critical role in our

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00:18:56.719 --> 00:18:59.741
award selection process by
reading and scoring the grant

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00:18:59.741 --> 00:19:02.921
applications. As a reviewer,
you'll get a behind the scenes

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00:19:02.921 --> 00:19:06.207
view of the review process and
gain a better understanding of

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00:19:06.207 --> 00:19:08.009
what makes a proposal
successful.

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00:19:08.670 --> 00:19:12.725
To apply to become a peer
reviewer, please visit

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00:19:12.725 --> 00:19:17.360
imls.gov\ Grants\ Peer
Review and click on Apply to

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00:19:17.360 --> 00:19:19.430
Become a Museum reviewer.

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00:19:20.440 --> 00:19:24.014
You can also find our webinar
for potential museum reviewers

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00:19:24.014 --> 00:19:25.480
through our webinar page.

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00:19:27.920 --> 00:19:30.735
Another tool that can help you
prepare for the grant

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00:19:30.735 --> 00:19:33.180
application process is an
assessment program.

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00:19:34.020 --> 00:19:36.942
IMLS offers 2 assessment
programs for institutions that

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00:19:36.942 --> 00:19:39.330
would like to better understand
their own needs.

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00:19:40.080 --> 00:19:43.414
These are the Museum Assessment
Program or MAP and the

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00:19:43.414 --> 00:19:46.810
Collections Assessment for
Preservation or CAP program.

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00:19:47.520 --> 00:19:50.555
IMLS supports these two
technical assistance programs

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00:19:50.555 --> 00:19:53.844
through cooperative agreements,
with the goal of helping museums

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00:19:53.844 --> 00:19:56.627
strengthen their operations,
identify collections care

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00:19:56.627 --> 00:19:58.500
priorities, and plan for the
future.

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00:19:59.300 --> 00:20:02.605
Participating in an assessment
program is a great starting

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00:20:02.605 --> 00:20:05.854
point for small and mid sized
museums. The documents that

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00:20:05.854 --> 00:20:09.327
result from these assessments
can be used to implement future

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00:20:09.327 --> 00:20:10.840
aimless grant applications.

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00:20:13.410 --> 00:20:17.103
The Museum Assessment Program,
or MAP, is funded by IMLS and

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00:20:17.103 --> 00:20:19.700
managed by the American Alliance
of Museums.

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00:20:20.450 --> 00:20:24.034
It is available to small and mid
size museums of all types and

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00:20:24.034 --> 00:20:27.107
its purpose is to help
organizations strengthen their

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00:20:27.107 --> 00:20:30.749
operations, plan for the future
and meet professional standards

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00:20:30.749 --> 00:20:33.992
through self study and a
consultative site visit from an

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00:20:33.992 --> 00:20:37.292
expert peer reviewer MAP
Participants can choose from 5

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00:20:37.292 --> 00:20:38.260
assessment types.

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00:20:38.990 --> 00:20:42.095
The Organizational assessment,
Collection, Stewardship

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00:20:42.095 --> 00:20:45.144
Assessment, Education and
interpretation, Assessment,

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00:20:45.144 --> 00:20:48.418
Community and Audience, and the
Advanced Board Leadership

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00:20:48.418 --> 00:20:49.040
Assessment.

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00:20:49.840 --> 00:20:55.803
To learn more, please visit
www.aam-us.org\ MAP, or call

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00:20:55.803 --> 00:21:01.661
202-289-9118. The next
application deadline is expected

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00:21:01.661 --> 00:21:07.206
to be February 1, 2024. To be
notified when the next

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00:21:07.206 --> 00:21:13.274
application. Is open and to
receive updates about the MAP

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00:21:13.274 --> 00:21:18.400
program, please send your
contact information to

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00:21:18.400 --> 00:21:19.969
map@aam-us.org.

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00:21:22.410 --> 00:21:25.738
Also funded by IMLS but
administered by the Foundation

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00:21:25.738 --> 00:21:28.642
for Advancement and
Conservation, or FAIC, the

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00:21:28.642 --> 00:21:31.970
Collections Assessment for
Preservation Program or CAP

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00:21:31.970 --> 00:21:33.060
program for short.

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00:21:33.720 --> 00:21:37.258
Provide small and mid sized
museums with support for general

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00:21:37.258 --> 00:21:40.854
conservation assessments. These
assessments consist of a self

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00:21:40.854 --> 00:21:43.812
study and a two day on site
visit by assessors who

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00:21:43.812 --> 00:21:46.886
specialize in collections,
conservation and building

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00:21:46.886 --> 00:21:47.640
preservation.

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00:21:48.420 --> 00:21:51.977
CAP is often the first step for
small and mid sized museums that

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00:21:51.977 --> 00:21:55.152
wish to improve the condition of
their collections. A CAP

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00:21:55.152 --> 00:21:58.108
assessment can assist your
institution by helping you

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00:21:58.108 --> 00:22:01.009
decide how to invest limited
funding and staff time,

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00:22:01.009 --> 00:22:04.402
facilitating the development of
a long term preservation plan

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00:22:04.402 --> 00:22:07.577
and serving as a fundraising
tool for future conservation

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00:22:07.577 --> 00:22:08.069
projects.

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00:22:08.700 --> 00:22:13.656
For more information about the
CAP program and application

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00:22:13.656 --> 00:22:17.437
process, please visit the FAIC's website at

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00:22:17.437 --> 00:22:21.385
www.culturalheritage.org\ CAP or
e-mail cap at

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00:22:21.385 --> 00:22:23.150
culturalheritage.org.

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00:22:24.830 --> 00:22:28.191
Thank you for your interest in IMLS's FY24 Museum funding

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00:22:28.191 --> 00:22:31.552
opportunities. Before you go,
I'd like to leave you with some

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00:22:31.552 --> 00:22:32.420
final reminders.

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00:22:34.340 --> 00:22:38.382
Each of our grant opportunities
have different requirements and

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00:22:38.382 --> 00:22:41.603
goals. Please review
www.imls.gov/grants to learn

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00:22:41.603 --> 00:22:45.518
more. It is very important to
register early with sam.gov and

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00:22:45.518 --> 00:22:48.992
grants.gov If you have
registered previously. Remember

391
00:22:48.992 --> 00:22:52.592
that these registrations expire
and be sure you know the

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00:22:52.592 --> 00:22:56.571
usernames and passwords you'll
need well in advance of the day

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00:22:56.571 --> 00:22:58.340
you submit your application.

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00:22:59.090 --> 00:23:02.937
Applications to all IMLS
Museum grants are due November

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00:23:02.937 --> 00:23:06.850
15th, 2023, but don't wait until
the last minute to submit.

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00:23:07.580 --> 00:23:11.258
Throughout the application. We
will offer additional webinars

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00:23:11.258 --> 00:23:15.054
that can be viewed at imls.gov/
Webinars. You can also schedule

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00:23:15.054 --> 00:23:18.732
one-on-one counseling calls with
program staff to answer your

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00:23:18.732 --> 00:23:19.860
specific questions.