WEBVTT Kind: captions Language: en 1 00:00:00.359 --> 00:00:05.799 good morning we have an active chatty room 2 00:00:05.799 --> 00:00:11.280 today which is a great sign I'm just the voice from above but I'm here hello I'm 3 00:00:11.280 --> 00:00:15.600 up here I'm so happy to see you I'm Terry devau from the grant to States 4 00:00:15.600 --> 00:00:20.920 program want to welcome everyone who's physically here and then everybody who's 5 00:00:20.920 --> 00:00:27.439 tuning in on the virtual realm and we understand it's about a 50-50 split this 6 00:00:27.439 --> 00:00:33.640 time so that's pretty exciting we continue to bring you here or 7 00:00:33.640 --> 00:00:40.160 wherever here may be and invest in this training because we've seen the effects 8 00:00:40.160 --> 00:00:45.640 of it being a good proactive approach there's a lot of trust in this program 9 00:00:45.640 --> 00:00:50.440 as you may imagine we give you bundles of money every year and we just sort of 10 00:00:50.440 --> 00:00:55.480 like trust you to be good stewards of it and uh that's a little scary but one 11 00:00:55.480 --> 00:01:00.680 thing that we do to ensure that it's all being handled very very well is to bring 12 00:01:00.680 --> 00:01:05.560 you together for this kind of training once a year and it's not something we 13 00:01:05.560 --> 00:01:10.759 can take for granted there may be years where we don't have the opportunity to 14 00:01:10.759 --> 00:01:15.759 be together but currently our imls leadership sees the value in this 15 00:01:15.759 --> 00:01:20.320 training and continues to invest in it and we hope that that'll be the case for 16 00:01:20.320 --> 00:01:25.560 a long long time so we hope uh that you will enjoy 17 00:01:25.560 --> 00:01:30.960 the next few days that you will come to this with a spirit of learning and 18 00:01:30.960 --> 00:01:35.040 collaboration and we thank you so much for taking the time out of your busy 19 00:01:35.040 --> 00:01:40.720 schedules to be here just going to give a few notes at 20 00:01:40.720 --> 00:01:45.680 the outset before I introduce our resident expert of all things 21 00:01:45.680 --> 00:01:51.079 Wisconsin this is a hybrid conference so the most important takeaway I can give 22 00:01:51.079 --> 00:01:55.960 you is that when we are interacting here in the room and someone is saying 23 00:01:55.960 --> 00:02:02.000 something that needs to be heard um make sure that doing it into a microphone uh 24 00:02:02.000 --> 00:02:06.759 we are recording this we want the recording to have good quality audio and 25 00:02:06.759 --> 00:02:10.760 the people listening in online also need to hear your 26 00:02:10.760 --> 00:02:17.519 voices we've learned to keep a dedicated Square on our slides so the zoom uh 27 00:02:17.519 --> 00:02:21.360 folks have got that all set up for the virtual people and you shouldn't miss 28 00:02:21.360 --> 00:02:26.959 any content on the slides Cindy and Laura are our resident 29 00:02:26.959 --> 00:02:33.000 imol sers at the virtual table hello they're going to be um making sure that 30 00:02:33.000 --> 00:02:37.160 all of our virtual folks are with us and engaged and chatting 31 00:02:37.160 --> 00:02:43.159 along and we do have Spanish language interpreters again this year they are 32 00:02:43.159 --> 00:02:47.640 actually in a different room so wherever they are hello we're happy you're here 33 00:02:47.640 --> 00:02:53.879 and um you might see them during breaks the entire conference is in this 34 00:02:53.879 --> 00:02:57.400 room this year we do not have breakout rooms for the first time so we're going 35 00:02:57.400 --> 00:03:03.760 to see how it goes um and in terms of the health and safety 36 00:03:03.760 --> 00:03:07.519 protocols things have changed in the federal government so those of you that 37 00:03:07.519 --> 00:03:12.879 have come before and you've had to certify your health profile like we're 38 00:03:12.879 --> 00:03:17.720 not doing that anymore but we do have these fun little dots that I see many of 39 00:03:17.720 --> 00:03:22.440 you in the room wearing so please mind the dots um green means people are 40 00:03:22.440 --> 00:03:27.280 pretty open to physical contact and yellow a little bit less maybe a fist 41 00:03:27.280 --> 00:03:34.159 bump or an elbow bump and red is people are really just trying to distance 42 00:03:34.159 --> 00:03:38.720 still the restrooms uh if you haven't found them yet are sort of out through 43 00:03:38.720 --> 00:03:43.319 the back doors and to the left 44 00:03:43.319 --> 00:03:51.799 and with that I think I'm going to move on to the non boring stuff so um we are 45 00:03:51.799 --> 00:03:56.079 so pleased to have an official welcome from our really 46 00:03:56.079 --> 00:04:02.159 Dynamic um chief officer of Wisconsin Dr Daryl Williams who is the assistant 47 00:04:02.159 --> 00:04:06.599 State Superintendent at the Department of Public Instruction in 48 00:04:06.599 --> 00:04:12.120 Wisconsin uh he is the really charismatic outward face of a wonderful 49 00:04:12.120 --> 00:04:18.600 team of people at the Wisconsin division of um techn libraries and technology and 50 00:04:18.600 --> 00:04:23.120 we know he's on the road all the time making sure that libraries are valued 51 00:04:23.120 --> 00:04:29.320 and understood for their importance in Wisconsin and uh if you think you had a 52 00:04:29.320 --> 00:04:34.240 tough job during covid I want you to know that Dr Williams was actually 53 00:04:34.240 --> 00:04:39.680 leading the emergency response for the entire state of Wisconsin during the 54 00:04:39.680 --> 00:04:44.919 pandemic so if that gives you any indication of his capabilities um it 55 00:04:44.919 --> 00:04:52.039 sure does for me he has been decades in the field of education and also spent 56 00:04:52.039 --> 00:04:58.520 decades in the Army um he is a decorated veteran with a bronze star and a purple 57 00:04:58.520 --> 00:05:05.100 heart and and I hope you will help me welcome him so that he can welcome 58 00:05:05.100 --> 00:05:15.919 [Applause] us good 59 00:05:16.080 --> 00:05:21.680 morning thank you very much she was telling me all this stuff about myself 60 00:05:21.680 --> 00:05:25.160 as I was sitting over there getting getting me some uh uh coffee this 61 00:05:25.160 --> 00:05:30.840 morning and I said you must have been on the Internet or somewhere 62 00:05:30.840 --> 00:05:34.319 but uh let me just say first and foremost what an honor it is for me to 63 00:05:34.319 --> 00:05:38.160 be here with you you know what I I I said to myself whenever was she had me 64 00:05:38.160 --> 00:05:41.360 reflecting back on the time I was the emergency manager for the state 65 00:05:41.360 --> 00:05:46.080 appointed by the governor for Co I mean you really think about it you know you 66 00:05:46.080 --> 00:05:52.160 walk walk up on somebody and they say oh man you got 67 00:05:52.160 --> 00:05:59.160 Co or do you remember when you know that was a time where if 68 00:05:59.160 --> 00:06:05.319 you uh didn't have a mask on you know when you go inside the store you know if 69 00:06:05.319 --> 00:06:09.120 you if uh nobody wanted uh if you didn't have a mask on you couldn't even get 70 00:06:09.120 --> 00:06:13.560 inside the store and I said man time times have changed cuz if you go inside 71 00:06:13.560 --> 00:06:16.440 the store with a mask on now you're probably going to get the police called 72 00:06:16.440 --> 00:06:20.840 on you at this particular point but let me just say uh it's really great to be 73 00:06:20.840 --> 00:06:24.520 here I want to start off and see if I can just kind 74 00:06:24.520 --> 00:06:28.560 of set the mood a little bit you know I'm um really just a country boy from 75 00:06:28.560 --> 00:06:32.800 Mississippi from a little town called Abbyville Mississippi about 316 people 76 00:06:32.800 --> 00:06:38.960 in it and you know once upon a time there was 77 00:06:38.960 --> 00:06:46.520 this man his name was Mr lead better and Mr lead better he had a hog that didn't 78 00:06:46.520 --> 00:06:51.400 have but three legs and the newspaper boy drove up in 79 00:06:51.400 --> 00:06:57.680 the yard and said to Mr Le better Mr Le better can you tell me why that hog 80 00:06:57.680 --> 00:07:02.400 ain't got with three legs and Mr lebe saidwell son if you really want to know 81 00:07:02.400 --> 00:07:08.280 I'll tell you and he said well he said two years ago this house 82 00:07:08.280 --> 00:07:11.800 was on fire and that 83 00:07:11.800 --> 00:07:17.160 Hall dial 911 and and the fire department came and 84 00:07:17.160 --> 00:07:23.000 saved my wife and he said and last year that same 85 00:07:23.000 --> 00:07:30.840 hog when I fell down and couldn't get up called 911 again 86 00:07:30.840 --> 00:07:36.120 and they came and picked me up and they saved my life and he said well Mr Le 87 00:07:36.120 --> 00:07:39.160 better you still ain't told me why the hog ain't got but three 88 00:07:39.160 --> 00:07:45.680 legs and he said well son when you got a hog that good you can only eat him one 89 00:07:45.680 --> 00:07:48.319 ham at a 90 00:07:48.639 --> 00:07:53.960 time anyway let me just say um it's really an 91 00:07:53.960 --> 00:08:00.599 honor for me to be here with you at this uh conference here today um being told 92 00:08:00.599 --> 00:08:06.319 me if I'm going to sit up here he said do do do three things he said be on time 93 00:08:06.319 --> 00:08:11.039 be brief and be gone so I'mma do that I'm going try to 94 00:08:11.039 --> 00:08:14.120 do that but what I'm going to do I'm just going to say what I came here to 95 00:08:14.120 --> 00:08:18.759 say and then I'm going to sit down but let me just say um I'm going try to be 96 00:08:18.759 --> 00:08:23.479 like James Brown I'mma hit it and quit it but um on behalf of our state 97 00:08:23.479 --> 00:08:27.680 superintendent Dr Jill underly who really wishes she could be here she 98 00:08:27.680 --> 00:08:33.080 tries to be everywhere like myself and um but she really uh thanks you for 99 00:08:33.080 --> 00:08:37.680 all of the work that you all do and thank you for the support that imls has 100 00:08:37.680 --> 00:08:42.880 given us here within the state of uh of of Wisconsin so she really sends her 101 00:08:42.880 --> 00:08:47.920 thanks I want to thank uh Miss devvo and the committee responsible for putting 102 00:08:47.920 --> 00:08:54.480 this conference together and I really want to say thank you for keeping us 103 00:08:54.480 --> 00:08:59.720 Believing by your continued support in the values of librar is not 104 00:08:59.720 --> 00:09:05.200 only across this state but really across this nation I also want to thank our DLT 105 00:09:05.200 --> 00:09:10.120 staff here my main man my rightand Ben who's with us right here today Ben would 106 00:09:10.120 --> 00:09:12.880 you please stand 107 00:09:15.040 --> 00:09:21.519 please Arad I know you're watching so I'mma salute you right here on stage so 108 00:09:21.519 --> 00:09:26.160 he's he's online but uh he's really done a tremendous job and 109 00:09:26.160 --> 00:09:33.440 um let me just say to you you know as a kid growing up in 110 00:09:33.440 --> 00:09:38.760 Mississippi I didn't have access to the library the town that I came that I came 111 00:09:38.760 --> 00:09:44.200 from we had to walk about 15 miles or catch a ride to a place called Oxford 112 00:09:44.200 --> 00:09:49.959 Mississippi in order to have access to the library and I will tell you it was 113 00:09:49.959 --> 00:09:56.399 at that time where I began to realize the power of libraries and the value 114 00:09:56.399 --> 00:10:00.480 that they have inside of the community and this is why I always tell people 115 00:10:00.480 --> 00:10:04.200 everywhere I go the library is the most important place in any school or 116 00:10:04.200 --> 00:10:08.720 Community it's really the only place where you can go everywhere without 117 00:10:08.720 --> 00:10:13.000 really having to go anywhere 118 00:10:13.000 --> 00:10:19.279 so as many of you are aware as well Wisconsin is not 119 00:10:19.279 --> 00:10:25.480 unique as we Face many challenges especially with funding issues with book 120 00:10:25.480 --> 00:10:30.399 bands and so forth just like you all have uh in your resp respective 121 00:10:30.399 --> 00:10:37.760 areas these areas really focus around issues dealing with diversity equity and 122 00:10:37.760 --> 00:10:45.760 inclusion LGBT uh Q uh plus type of issues but our Librarians here within 123 00:10:45.760 --> 00:10:50.480 the state of Wisconsin and I'm sure like yours with the support of communities 124 00:10:50.480 --> 00:10:56.440 just like this and with the imls support have really stood tall to keep our 125 00:10:56.440 --> 00:11:00.680 libraries open while protecting the intellectual 126 00:11:00.680 --> 00:11:06.120 freedom of all people so I say to miss devot and to 127 00:11:06.120 --> 00:11:13.079 your team we honor and we thank you for your dedication your commitment your 128 00:11:13.079 --> 00:11:19.079 devotion but most of all your courage Your courage especially in in this day 129 00:11:19.079 --> 00:11:23.560 and time as history has taught us on more 130 00:11:23.560 --> 00:11:29.360 than one occasion to achieve freedom and our intellectual Freedom it takes many 131 00:11:29.360 --> 00:11:33.920 twist and turns but we at DPI the Department of 132 00:11:33.920 --> 00:11:39.440 Public Instruction we affirm that while you may not read every book that's in 133 00:11:39.440 --> 00:11:42.440 the library there should be a book for 134 00:11:42.440 --> 00:11:49.360 everyone in the library and so I thank you for your support on 135 00:11:49.360 --> 00:11:55.959 that the fact that we are here today all of us representing States from 136 00:11:55.959 --> 00:11:59.680 all around the United States and I believe I saw someone with a sign on 137 00:11:59.680 --> 00:12:03.560 that said Puerto Rico and I'm trying to get to Puerto 138 00:12:03.560 --> 00:12:06.760 Rico just to let you know so if you are you got to have the next conference 139 00:12:06.760 --> 00:12:11.560 there so we can get there yeah and 140 00:12:11.560 --> 00:12:18.199 so it really says that we made a sincere investment in our children and adults 141 00:12:18.199 --> 00:12:22.880 through our libraries all around the United States and I will tell you make 142 00:12:22.880 --> 00:12:29.399 no mistake about it we are in the fight and there's no more important time than 143 00:12:29.399 --> 00:12:35.600 us not only to stand together but to walk shoulder 144 00:12:35.600 --> 00:12:40.040 toosh shoulder as we keep our library strong and vibrant for future 145 00:12:40.040 --> 00:12:46.279 Generations despite the physical distance between us the ties that bind 146 00:12:46.279 --> 00:12:50.440 us are really stronger than the forces against 147 00:12:50.440 --> 00:12:57.240 us because of the support from imls libraries continue to serve as the 148 00:12:57.240 --> 00:13:03.839 heartbeat of our communities so I thank you for the work that you 149 00:13:03.839 --> 00:13:11.199 continue to do and that the work that we continue to do together on behalf of all 150 00:13:11.199 --> 00:13:15.079 people the diversity the 151 00:13:15.079 --> 00:13:22.320 diversity that we really claim within our state and around this nation to be 152 00:13:22.320 --> 00:13:27.920 our strength must proudly be reflected inside of our libraries for all 153 00:13:27.920 --> 00:13:34.360 generations our libraries must be as rich and 154 00:13:34.360 --> 00:13:40.440 diverse as the very people reflected across this great state and around this 155 00:13:40.440 --> 00:13:49.160 nation as all of our past and current struggles we are all weaved into the 156 00:13:49.160 --> 00:13:53.560 past and present fabric of 157 00:13:53.560 --> 00:14:00.560 America we must stand together so here in Wisconsin we are extremely 158 00:14:00.560 --> 00:14:06.279 grateful and thankful to imls for helping us address intellectual Freedom 159 00:14:06.279 --> 00:14:10.480 issues here through funding such as the school 160 00:14:10.480 --> 00:14:15.120 and Public Library Workshop helping us to provide 161 00:14:15.120 --> 00:14:19.920 Consulting time for public libraries to conduct conversations around these 162 00:14:19.920 --> 00:14:24.720 critical issues here in Wisconsin we have it's called Wisconsin libraries 163 00:14:24.720 --> 00:14:30.480 talk about race we all know that religion and race are two the key issues 164 00:14:30.480 --> 00:14:35.000 that most people don't like to talk about but it's those courageous 165 00:14:35.000 --> 00:14:38.240 conversations that you all have allowed us to continue to have those 166 00:14:38.240 --> 00:14:41.399 conversations around to make life a little bit 167 00:14:41.399 --> 00:14:46.880 better and expand for 168 00:14:47.240 --> 00:14:54.560 everyone our uh uh what we call our CCBC you allowed us to match funds with 169 00:14:54.560 --> 00:14:59.440 the CCBC to continue to provide support not only here within Wisconsin but 170 00:14:59.440 --> 00:15:06.040 around the US and so we are very excited about 171 00:15:06.480 --> 00:15:09.480 that 172 00:15:09.720 --> 00:15:17.079 so over the past year one of the many areas that I've been most impressed with 173 00:15:17.079 --> 00:15:23.240 is the work that we have done around Workforce 174 00:15:23.240 --> 00:15:30.519 Development let me just share with you one story as we were at a library far up 175 00:15:30.519 --> 00:15:37.720 north this uh this this veteran was sitting inside of the library and he was 176 00:15:37.720 --> 00:15:44.440 um uh using the library services and trying to find a job and he said to me 177 00:15:44.440 --> 00:15:48.519 that his son had asked him for a couple of dollars to go to the store to buy 178 00:15:48.519 --> 00:15:54.040 something and he said he didn't have it and I mean he really didn't have it and 179 00:15:54.040 --> 00:15:59.480 if you are a nothing against women but if you are a man and you you are 180 00:15:59.480 --> 00:16:04.839 supposed to be the Macho head of the household and your child walks up to you 181 00:16:04.839 --> 00:16:09.199 and asks you for a few dollars and you don't have it and he said that really 182 00:16:09.199 --> 00:16:14.040 bothered him and he said he look he saw the look in his wife's face and the look 183 00:16:14.040 --> 00:16:19.000 on his kids face and he said that he had to go and do something and so he used 184 00:16:19.000 --> 00:16:24.079 the library and at the time that we were there he said that if it were not for 185 00:16:24.079 --> 00:16:29.160 the library and the services that they had there he would 186 00:16:29.160 --> 00:16:33.560 not be sitting there trying to figure out which job to take as he was trying 187 00:16:33.560 --> 00:16:38.680 to pick from three jobs that he had um secur while he was right there inside 188 00:16:38.680 --> 00:16:45.560 the Library so for me for me it said to 189 00:16:45.560 --> 00:16:52.600 me the library is more than just a place to get books it's really a place that's 190 00:16:52.600 --> 00:16:59.360 changing lives for so many wisconsinites and I'm sure in your respective States 191 00:16:59.360 --> 00:17:06.520 as well so I say to all of you who are here 192 00:17:06.520 --> 00:17:12.199 I say to all of you who are online on those days where you question 193 00:17:12.199 --> 00:17:17.160 whether or not you are making a difference I say to 194 00:17:17.160 --> 00:17:23.240 you not only are you making a difference but truly you are the 195 00:17:23.240 --> 00:17:29.880 difference so as assistant State superintendent for Wisconsin 196 00:17:29.880 --> 00:17:38.200 I want to say to all of you welcome to Wisconsin welcome to this conference and 197 00:17:38.200 --> 00:17:44.280 I hope that you enjoy all of the amenities that we have to offer you here 198 00:17:44.280 --> 00:17:52.440 especially in the great City of Milwaukee so welcome and thank you and I 199 00:17:52.440 --> 00:17:55.760 want to do one other thing since I have the 200 00:17:55.760 --> 00:17:59.440 floor uh Ben I would like for you to come right 201 00:17:59.440 --> 00:18:05.000 here and for those being them knows that I I make 202 00:18:05.000 --> 00:18:12.400 pens and so so miss Devo I want to present you with one of 203 00:18:12.400 --> 00:18:19.760 my penss that I made last night so and I made sure that it 204 00:18:19.760 --> 00:18:24.200 writes so I just want to say thank you for all the work that you all do so 205 00:18:24.200 --> 00:18:27.559 she's accepting this in representation for all of you so I'm going to wipe that 206 00:18:27.559 --> 00:18:30.120 brown stuff off my nose a little bit later 207 00:18:30.120 --> 00:18:33.120 on 208 00:18:38.280 --> 00:18:44.039 yeah all right and to arshad see you wish you had have been 209 00:18:44.039 --> 00:18:47.679 here in person now I know you're sitting here looking well hey well it's too late 210 00:18:47.679 --> 00:18:51.440 but I have this for you and it'll be uh we'll have to send it to you and I'm 211 00:18:51.440 --> 00:18:53.760 going give it to Ben and he will give it to 212 00:18:53.760 --> 00:18:59.039 you but I usually don't get a chance to do 213 00:18:59.039 --> 00:19:03.360 this uh that often but I I would tell you I just wanted to really recognize 214 00:19:03.360 --> 00:19:07.520 Ben while he is here Ben since I've been in this role has really been my right 215 00:19:07.520 --> 00:19:12.919 hand and in this virtual environment we don't get a chance to really I can tell 216 00:19:12.919 --> 00:19:16.360 Ben certain things and tell them how much I appreciate it but I like to show 217 00:19:16.360 --> 00:19:20.840 people whenever I get a chance to shake their hand and I just wanted to know how 218 00:19:20.840 --> 00:19:25.240 much I really appreciate and I thank him for all of the work that he does not 219 00:19:25.240 --> 00:19:31.320 only with me but for everybody around the the state of Wisconsin being is a 220 00:19:31.320 --> 00:19:35.200 national figure in the world of libraries and I'm going tell you uh his 221 00:19:35.200 --> 00:19:44.039 uh work is invaluable and so I thought if I can wrap it out the break 222 00:19:44.039 --> 00:19:46.480 it out the 223 00:19:46.880 --> 00:19:49.880 plasket 224 00:19:51.240 --> 00:19:57.880 ah probably should have head all out but 225 00:19:59.600 --> 00:20:05.200 but this is for and this right here is a handmade 226 00:20:05.200 --> 00:20:09.120 iron Bookman so he can put his book right 227 00:20:09.120 --> 00:20:14.080 here this is truly representative of Wisconsin and all his fine qualities and 228 00:20:14.080 --> 00:20:21.360 metal and Harley-Davidson and all this kind of stuff and junkyards as well 229 00:20:25.120 --> 00:20:29.880 yeah thank you all very much it's my honor to be here and um I wish I could 230 00:20:29.880 --> 00:20:34.000 stay here with you all day but I'm going to drive about 4 hours up the road to uh 231 00:20:34.000 --> 00:20:38.799 Washington Island and um but it's my honor to be here with you and I hope you 232 00:20:38.799 --> 00:20:49.280 have a great great conference thank [Applause] 233 00:20:49.280 --> 00:20:52.280 you 234 00:20:56.039 --> 00:21:04.039 okay to are thank you oh thank [Applause] 235 00:21:04.039 --> 00:21:12.120 you thank you Arad and Cindy and thank you Dr Williams a man of many gifts uh 236 00:21:12.120 --> 00:21:18.159 physically and symbolically um this this has been so good to hear from you and to 237 00:21:18.159 --> 00:21:23.720 get inspired and revved up for these next days and for our journey as Federal 238 00:21:23.720 --> 00:21:30.360 stewards of funds so thank you again thank you so much 239 00:21:32.760 --> 00:21:37.880 we'll release him in just a moment but I'm going to get our ice breaker started 240 00:21:37.880 --> 00:21:41.840 this will um have you moving around if you didn't know this is a participatory 241 00:21:41.840 --> 00:21:47.919 conference you will not be seated at all times and this is one of those times so 242 00:21:47.919 --> 00:21:52.279 what we've done in the past if you've been here before is we're going to line 243 00:21:52.279 --> 00:21:57.039 everybody up that's physically in the room by your length of service in a 244 00:21:57.039 --> 00:22:02.720 State Library administra agency so if you are maybe days on the 245 00:22:02.720 --> 00:22:07.200 job you will line yourself up on this side of the room and then it will go 246 00:22:07.200 --> 00:22:11.960 gradually longer and longer until we're down to the people that are decades in 247 00:22:11.960 --> 00:22:17.720 maybe should have retired years ago and are just hanging on because their bosses 248 00:22:17.720 --> 00:22:22.120 are desperate so if that is you you're going to end up on that side of the room 249 00:22:22.120 --> 00:22:25.120 and everybody will be in between so you're going to have to talk to your 250 00:22:25.120 --> 00:22:29.200 neighbor to figure out who's who and then we'll pass a microphone 251 00:22:29.200 --> 00:22:34.440 and you will say your name your role and your state and your length of service 252 00:22:34.440 --> 00:22:38.919 and for virtual this is the same thing we're going to do but through chat and 253 00:22:38.919 --> 00:22:44.080 then Cindy and Laura are going to keep it moving if the popcorn responses die 254 00:22:44.080 --> 00:22:51.880 down so we're GNA get you up out of your seats and go doing we 255 00:22:51.880 --> 00:22:58.600 good ready we're ready room the room is ready we're going to start with the room 256 00:22:58.600 --> 00:23:02.880 then when we're done with the room we're going to hear from um our virtual 257 00:23:02.880 --> 00:23:07.240 spokespeople okay 258 00:23:15.520 --> 00:23:20.919 hello you can say Your Role and maybe your state but I think we heard Montana 259 00:23:20.919 --> 00:23:25.120 so hi I'm 260 00:23:43.640 --> 00:23:45.919 Hello 261 00:23:55.880 --> 00:24:01.640 everys I'm chy am Communications and Grant specialist 262 00:24:01.640 --> 00:24:08.600 at the Wyoming State library and this is my 9 month anniversary 263 00:24:09.360 --> 00:24:16.200 there I Michelle the library development manager in Michigan and it's n months 264 00:24:16.200 --> 00:24:20.559 I'm really glad my lsda coordinator 265 00:24:21.559 --> 00:24:27.360 all hi I'm Danny I'm from North Dakota and I've been the ls coordinator for 266 00:24:27.360 --> 00:24:33.919 about months hi I'm BR I'm from West Virginia and for 267 00:24:33.919 --> 00:24:39.480 the last in weeks I been the administrative Services director in West 268 00:24:39.480 --> 00:24:41.960 Virginia 269 00:24:42.600 --> 00:24:48.360 did i'mi I am from Minnesota I'm L coordinator and I've been there for 270 00:24:48.360 --> 00:24:53.520 about 15 months hi I'm Brenda Hall from Iowa I'm 271 00:24:53.520 --> 00:24:59.360 the library program director and the L coordinator 272 00:25:02.000 --> 00:25:05.000 march22 273 00:25:10.440 --> 00:25:14.840 iuy mons 274 00:25:14.960 --> 00:25:20.679 days good morning my name is I am the assistant State librarian 275 00:25:20.679 --> 00:25:28.399 for the New Hampshire State library and I been in for about 17 months 276 00:25:28.799 --> 00:25:32.399 from Utah um I cheated a little bit I only been our grand coordinator for 277 00:25:32.399 --> 00:25:35.720 about six months but I've worked at the state libr about two 278 00:25:35.720 --> 00:25:41.960 years hi from the L 279 00:25:43.159 --> 00:25:49.520 coordinator hello hello hi I'm Alexander Sanders I'm this microphone I'm 280 00:25:49.520 --> 00:25:54.159 Alexander Sanders I'm from South Carolina I'm the LST coordinator here 281 00:25:54.159 --> 00:26:02.840 and I started in April 2022 so approxim to 282 00:26:02.840 --> 00:26:09.880 Poss I'm R I'm the state librarian of Kanas and I've been years 283 00:26:09.880 --> 00:26:16.399 in I I'm with State Ohio 284 00:26:21.399 --> 00:26:25.600 L I'm Amanda from California and I've been the 285 00:26:25.600 --> 00:26:29.600 Lin coordinator 286 00:26:31.840 --> 00:26:37.799 I am Laur with the North Dakota State Library I've been them for almost years 287 00:26:37.799 --> 00:26:43.840 and I serve as theis director my name is Tera and I'm the 288 00:26:43.840 --> 00:26:48.960 financial director of the hom Department of libraries and that includes LDA and 289 00:26:48.960 --> 00:26:58.760 I've been that since August of 2021 hi my name is in and I'm the 290 00:26:58.760 --> 00:27:03.240 for the last library and I've been there since 291 00:27:07.919 --> 00:27:10.919 December 292 00:27:17.480 --> 00:27:20.480 English 293 00:27:22.720 --> 00:27:28.760 man um year maybe 294 00:27:34.440 --> 00:27:43.080 than the manager ofation and I've been there that Ro since 295 00:27:43.080 --> 00:27:49.679 December of 2019 I'm Alis from Kansas and I'm also 296 00:27:49.679 --> 00:27:55.039 lsda coordinator for years in November this starting 297 00:27:55.039 --> 00:28:01.440 pric gr here also a whole bunch of other stuff 298 00:28:01.440 --> 00:28:07.880 too I'm janer from Department liaries I 299 00:28:13.600 --> 00:28:19.159 am 201 hi I'm Christin I'm at the 300 00:28:19.159 --> 00:28:24.080 Connecticut State Library I'm the LST coordinator the E coordinator the 301 00:28:24.080 --> 00:28:31.480 digital inclusion specialist and other things library and this is my 302 00:28:31.480 --> 00:28:37.320 year I'm Wendy cand I'm currently the Director of Finance and grants at the 303 00:28:37.320 --> 00:28:42.519 South Carolina State library and I've been with the State Library about six 304 00:28:42.519 --> 00:28:47.120 years hians 305 00:28:47.120 --> 00:28:50.640 lii never 306 00:28:52.720 --> 00:28:58.200 L the Aransas Library just a 307 00:29:11.640 --> 00:29:17.210 hey I'm Mary from Maryland State Library agency and I started on P Day 308 00:29:17.210 --> 00:29:20.420 [Music] 309 00:29:21.000 --> 00:29:27.039 2018 the Indian State Library I've been here just over s years 310 00:29:27.039 --> 00:29:34.159 and coordinator and the ca coordinator I'm nion I am the library 311 00:29:34.159 --> 00:29:38.720 development manager and LST coordinator for Rhode Island and I've been there for 312 00:29:38.720 --> 00:29:44.240 about seven years good morning I'm Rebecca from the 313 00:29:44.240 --> 00:29:48.559 State Library I've been 314 00:29:49.360 --> 00:29:56.080 yearsin L from massett my official title is project manager specialist and for 315 00:29:56.080 --> 00:29:59.480 the last years 316 00:30:00.360 --> 00:30:07.430 hi libr Carina I'm linat and almost years so next year I 317 00:30:07.430 --> 00:30:13.679 [Music] get I am Ben Miller I am the director of 318 00:30:13.679 --> 00:30:18.559 Library services for the Department of H construction right here in Wisconsin um 319 00:30:18.559 --> 00:30:24.399 and I've been on in the State library for 9 years 320 00:30:25.039 --> 00:30:29.039 mons Lin 321 00:30:51.559 --> 00:30:54.799 I I 322 00:30:55.559 --> 00:30:59.559 amice li 323 00:31:11.519 --> 00:31:18.279 is hi I'm Walsh and I've been two plus years in New Jersey State library before 324 00:31:18.279 --> 00:31:22.720 that I was seven plus years in Washington State Library so I'm going to 325 00:31:22.720 --> 00:31:26.919 round it up to 10 I'm 326 00:31:26.919 --> 00:31:30.799 CL coordinator at the Washington State library 327 00:31:30.799 --> 00:31:36.200 at but previously years in various roles in State 328 00:31:36.200 --> 00:31:42.159 Library Terry the library development coordinator from Missouri actually been 329 00:31:42.159 --> 00:31:49.279 with the agency for 22 years a half years in 330 00:31:50.120 --> 00:31:54.519 state distri col 331 00:31:58.880 --> 00:32:05.000 I am Chris I coordinator coordinator the project specialist I'm other 332 00:32:05.000 --> 00:32:11.600 jobs there for 13 years and N months hi I'm I'm the associate State 333 00:32:11.600 --> 00:32:14.799 librarian for Ohio and I've been there for 13 334 00:32:14.799 --> 00:32:21.000 years I'm jennifa ex director Mississippi 335 00:32:21.000 --> 00:32:27.120 commission 14 years and 10 years as the 336 00:32:29.159 --> 00:32:35.960 from Virginia I am the LDA coordinator the SDC and state 337 00:32:36.159 --> 00:32:46.240 administrator hi I'm South State library library for 15 years as 338 00:33:17.080 --> 00:33:22.159 hi I'm 339 00:33:24.200 --> 00:33:28.200 Li depart 340 00:33:45.200 --> 00:33:50.480 okay the room did it good job you are all allowed to go back to your tables 341 00:33:50.480 --> 00:33:54.480 and as you do we're going to hear from the virtual 342 00:33:54.480 --> 00:33:59.600 side about who is um who is in the virtual room room so Cindy's got the mic 343 00:33:59.600 --> 00:34:01.919 here we 344 00:34:04.110 --> 00:34:07.260 [Music] 345 00:34:14.720 --> 00:34:23.599 go win award for months but he was justat out by 346 00:34:24.399 --> 00:34:31.119 J well done in Indiana is 3 months was also a newer 347 00:34:31.119 --> 00:34:37.879 person um we one year four months from um another Wisconsin staffer uh we heard 348 00:34:37.879 --> 00:34:46.560 23 years 30 years from a great Caren in Illinois 27 years in Tennessee 16 years 349 00:34:46.560 --> 00:34:50.359 Indiana my dear friend Debbie Hall has 38 350 00:34:50.359 --> 00:34:55.480 years 20 years in Colorado and four years in California there's a huge 351 00:34:55.480 --> 00:35:02.480 California onl all those but as far as I tell Debbie 352 00:35:02.480 --> 00:35:10.079 Hall WIS Debbie Hall wins you heard it here Debbie Hall wins okay thank you 353 00:35:10.079 --> 00:35:15.480 everyone for introducing yourselves and if you notice the imls table was 354 00:35:15.480 --> 00:35:19.480 abstaining it's because we're going to introduce them throughout the course of 355 00:35:19.480 --> 00:35:23.200 the conference don't worry you're going to get to know them too we're going to 356 00:35:23.200 --> 00:35:27.040 move on I'm going to make up a little timing ground because I got the next two 357 00:35:27.040 --> 00:35:30.599 sets of SL so don't worry you're still going to get to your break at 358 00:35:30.599 --> 00:35:35.480 10:15 um but we'd like to start uh with the fonds cuz why not we're here in 359 00:35:35.480 --> 00:35:40.560 Milwaukee where Happy Days was set so we thought no better way than to 360 00:35:40.560 --> 00:35:45.400 characterize the way we feel about the program right now compared to couple 361 00:35:45.400 --> 00:35:50.720 years ago these are definitely the Happy Days for us programmatically and we hope 362 00:35:50.720 --> 00:35:54.480 you'll agree based on some positive developments that we're going to share 363 00:35:54.480 --> 00:36:00.240 here so first among those last last year when we were in Seattle in March we 364 00:36:00.240 --> 00:36:04.720 tried for the first time to interview some of you with videos they were 365 00:36:04.720 --> 00:36:09.079 wonderful some of your faces are here in the room that are in these videos so if 366 00:36:09.079 --> 00:36:13.960 you haven't seen them be sure to check them out we also showcased your good 367 00:36:13.960 --> 00:36:18.240 work this year through our annual performance report which is not the most 368 00:36:18.240 --> 00:36:22.599 exciting read but we try to Jazz it up with your fun projects so your work is 369 00:36:22.599 --> 00:36:27.640 in there too and then if you want to see all the work across the land it is in 370 00:36:27.640 --> 00:36:30.359 the state program report public view from 371 00:36:30.359 --> 00:36:34.920 2022 and um these slides are online if you haven't already seen them and you 372 00:36:34.920 --> 00:36:42.560 can link to all the things there okay and really exciting news uh 373 00:36:42.560 --> 00:36:48.040 we during the pandemic asked a lot of you especially in terms of what you were 374 00:36:48.040 --> 00:36:52.560 reporting into the state program report you can see from this slide that during 375 00:36:52.560 --> 00:36:58.200 the arpa reporting year 2021 the amount of projects reported 376 00:36:58.200 --> 00:37:02.359 effectively doubled it had already ballooned during the car's act this 377 00:37:02.359 --> 00:37:07.640 should not surprise you but the happy news is that when we got back to the 378 00:37:07.640 --> 00:37:13.560 basics with 2022 reporting this year we're back to a manageable size of 379 00:37:13.560 --> 00:37:18.880 projects and not only um did you get back to the Benchmark year of 2019 380 00:37:18.880 --> 00:37:22.680 before the pandemic you actually condensed yourselves a little so you got 381 00:37:22.680 --> 00:37:27.680 even more efficient with your reporting and we actually had three more entities 382 00:37:27.680 --> 00:37:35.000 represented in 2022 than we did in 2019 cuz Micronesia and palao and um the 383 00:37:35.000 --> 00:37:40.240 other one oh my gosh Madison Marshall Islands thank you um have we not 384 00:37:40.240 --> 00:37:44.560 represented in 2019 but we're represented in 2022 so good work 385 00:37:44.560 --> 00:37:48.040 everyone we're back to the happy place where we don't have quite as much to 386 00:37:48.040 --> 00:37:50.800 report in the 387 00:37:51.720 --> 00:37:57.640 spr we also during the pandemic had to do some virtual site visits and that was 388 00:37:57.640 --> 00:38:02.920 not our happiest time uh we are so happy that the program officers have been able 389 00:38:02.920 --> 00:38:07.960 to go out in person to you the last few years and we rotate the groups of states 390 00:38:07.960 --> 00:38:14.040 that we see and this is what's coming in 2025 so if you're on the slide and 391 00:38:14.040 --> 00:38:18.280 you're seeing it for the first time and you're starting to panic a little don't 392 00:38:18.280 --> 00:38:22.160 worry we're going to give you a lot of lead time but we like to preview it at 393 00:38:22.160 --> 00:38:26.000 this conference in the fall so that when you get the materials in the winter 394 00:38:26.000 --> 00:38:30.680 you're not surprised and then you can plan for a wonderful site visit in the 395 00:38:30.680 --> 00:38:36.480 spring or the summer these are generally like two to three day visits um we find 396 00:38:36.480 --> 00:38:40.480 them extremely valuable and we hope that you do 397 00:38:40.480 --> 00:38:46.280 too how many of you were here in 2022 when those five-year plans got submitted 398 00:38:46.280 --> 00:38:50.640 I know there's a handful at least maybe not as many maybe half the room maybe 399 00:38:50.640 --> 00:38:56.319 even less anyway good on you that was a that was a lot of work that year but um 400 00:38:56.319 --> 00:39:00.119 what I'm here to tell you is that all of us at Grants to states were here that 401 00:39:00.119 --> 00:39:04.480 year and based on what we saw when the plans were coming in the door and we 402 00:39:04.480 --> 00:39:09.319 were approving them and sending feedback back we thought to ourselves there are 403 00:39:09.319 --> 00:39:13.480 some things we could definitely clarify to make this easier on the states the 404 00:39:13.480 --> 00:39:19.000 next time around and with any government document where we ask you to do stuff it 405 00:39:19.000 --> 00:39:23.720 has to go through a three-year approval cycle and we hit that Mark last year 406 00:39:23.720 --> 00:39:28.200 where the Office of Management and budget uh which is our bosses they work 407 00:39:28.200 --> 00:39:32.359 for the White House they have to review our stuff so we took the opportunity to 408 00:39:32.359 --> 00:39:36.560 just clarify The Five-Year Plan guidelines the substance has not really 409 00:39:36.560 --> 00:39:41.800 changed we just wanted to make things clearer and we took a pass at formatting 410 00:39:41.800 --> 00:39:46.119 it in a little bit of a more straight forward way as well and the really good 411 00:39:46.119 --> 00:39:49.440 news is that you don't even really have to think about this for another couple 412 00:39:49.440 --> 00:39:53.640 of years because your next fiveyear plans aren't due until 413 00:39:53.640 --> 00:39:57.640 2027 yay 414 00:39:58.440 --> 00:40:03.319 all right we've been in close communication with our finance office at 415 00:40:03.319 --> 00:40:08.599 imls about the administrative burden that is involved with these fund reports 416 00:40:08.599 --> 00:40:14.319 called the quarterly Grant acral reports and many of you if you are not 417 00:40:14.319 --> 00:40:19.119 intimately in finance may not even know what these are but your Finance people 418 00:40:19.119 --> 00:40:23.680 are submitting these to us and the next report because they're quarterly is due 419 00:40:23.680 --> 00:40:30.160 October 4th so it's just coming up in a few weeks we are hoping to get 100% of 420 00:40:30.160 --> 00:40:36.480 the states reporting on this for October 4th so um we want to finish strong with 421 00:40:36.480 --> 00:40:42.599 fiscal 24 but thereafter our finance team has agreed that they can look at a 422 00:40:42.599 --> 00:40:47.800 process modification for how we calculate these acrs back at the ranch 423 00:40:47.800 --> 00:40:51.280 it goes right over my head but they know exactly what they need to do with this 424 00:40:51.280 --> 00:40:57.440 stuff and they said as soon as we have a chance to talk to the Auditors at imls 425 00:40:57.440 --> 00:41:01.000 we can give the states a green light about how this is going to go going 426 00:41:01.000 --> 00:41:06.440 forward so I can't share any details with you today but I can say it's going 427 00:41:06.440 --> 00:41:12.760 to be a lighter lift that is for sure and so finish strong October 4th wait 428 00:41:12.760 --> 00:41:17.440 for our announcement in the fall and we promise you a little bit of an eased 429 00:41:17.440 --> 00:41:21.680 administrative burden with these reports going 430 00:41:21.680 --> 00:41:26.520 forward we also have a new director of our office of Grants policy and 431 00:41:26.520 --> 00:41:30.280 management and over the summer um you may not be 432 00:41:30.280 --> 00:41:35.760 making payment requests through our egms system but somebody at your state is and 433 00:41:35.760 --> 00:41:39.960 our form for those payments changed a little bit so the instructions on this 434 00:41:39.960 --> 00:41:43.960 slide are updated from last year we shared the same slide last year but the 435 00:41:43.960 --> 00:41:48.400 instructions are a little different everything's been streamlined made more 436 00:41:48.400 --> 00:41:54.000 efficient and last year we said our guideline would be no more than two draw 437 00:41:54.000 --> 00:41:59.560 Downs per month but in conversation with some of you you and your Finance people 438 00:41:59.560 --> 00:42:04.440 and our finance people we said okay we see that there's a case here for you to 439 00:42:04.440 --> 00:42:09.359 have one a week and so that has changed to some degree and if you need to make 440 00:42:09.359 --> 00:42:15.720 four or five um payment requests per month we will honor 441 00:42:16.440 --> 00:42:21.480 that we put a lot of thought into the next two days uh we're thinking of this 442 00:42:21.480 --> 00:42:25.960 is a Back to Basics kind of year we don't have to talk about fiveyear 443 00:42:25.960 --> 00:42:30.240 valuations we don't have to talk about five-year plans so we're in this sweet 444 00:42:30.240 --> 00:42:34.400 spot where we can do sort of the things you always want to hear about like 445 00:42:34.400 --> 00:42:41.040 allowable costs so it's coming and we are also in the wonderful year of having 446 00:42:41.040 --> 00:42:46.359 already talked to you a few years about the car's ARA experience and our 447 00:42:46.359 --> 00:42:50.559 evaluation team is going to share now what those findings actually look like 448 00:42:50.559 --> 00:42:55.200 we are so excited to share this with you the report has not been published you're 449 00:42:55.200 --> 00:43:02.119 getting the sneak peek things to come and we are so honored to have in person 450 00:43:02.119 --> 00:43:07.040 and I see her standing in the back our acting imls director Cindy landram to 451 00:43:07.040 --> 00:43:10.240 address all of you 452 00:43:11.079 --> 00:43:16.160 yay she addressed you last year virtually but this is the first time 453 00:43:16.160 --> 00:43:21.640 she's been here in person so we're super excited to have her and a number of you 454 00:43:21.640 --> 00:43:25.800 States also raised your hand when we said would you be available to present 455 00:43:25.800 --> 00:43:30.200 with us and you said yes I would so thank you and we will hear from you 456 00:43:30.200 --> 00:43:38.160 tomorrow we're super excited about that in terms of logistics we have um 457 00:43:38.160 --> 00:43:43.119 for the folks in the room a paper survey that we would like you to fill out we 458 00:43:43.119 --> 00:43:48.280 take this very seriously every year we also have a URL that the virtual folks 459 00:43:48.280 --> 00:43:52.280 will be able to use and we'll have a dedicated time tomorrow at the end of 460 00:43:52.280 --> 00:43:56.400 the day where we will sit and say now you fill out this survey but if you have 461 00:43:56.400 --> 00:43:59.599 to leave a little early in the day I just want you to know that we'll be 462 00:43:59.599 --> 00:44:04.119 collecting the surveys at the registration table so as soon as you're 463 00:44:04.119 --> 00:44:09.760 done with yours you just drop it off there and um we like I said we we listen 464 00:44:09.760 --> 00:44:14.880 to you we try to make iterative improvements for example no Seattle 465 00:44:14.880 --> 00:44:20.960 Hills this year you're welcome and we we do try to make uh we 466 00:44:20.960 --> 00:44:24.599 try to make adjustments based on your preferences that we hear in the survey 467 00:44:24.599 --> 00:44:28.000 so please be honest and tell us what you think 468 00:44:28.000 --> 00:44:33.359 for those of you in the room we also have an in-person networking bingo card 469 00:44:33.359 --> 00:44:37.240 and this is you know there's a lot of new people here we want to give you an 470 00:44:37.240 --> 00:44:41.800 excuse to walk up to somebody a total stranger and say hey do you do this 471 00:44:41.800 --> 00:44:45.160 thing on the bingo card so it's just a way for you to get to know each other a 472 00:44:45.160 --> 00:44:49.839 little bit better and we're doing blackout Bingo like whole card has to be 473 00:44:49.839 --> 00:44:55.599 filled out but if you do that you can turn it into the registration table and 474 00:44:55.599 --> 00:44:59.680 if you're among the earliest of the submissions we might have a little 475 00:44:59.680 --> 00:45:03.319 something for you tomorrow so incentivizing 476 00:45:03.319 --> 00:45:09.960 it if you're going to participate in the gift exchange which the mentors have 477 00:45:09.960 --> 00:45:13.839 lovingly put together again this year and by the way the mentors this year 478 00:45:13.839 --> 00:45:19.119 also have a fabulous Mentor Banner on their name tags so they are easily 479 00:45:19.119 --> 00:45:23.160 identifiable um but we have a table with gifts at the back of the room and we'd 480 00:45:23.160 --> 00:45:27.880 ask you to bring those uh by the end of lunch which is 1:30 481 00:45:27.880 --> 00:45:31.240 we're Reviving two things we've done in the past as well which is the 482 00:45:31.240 --> 00:45:37.240 peer-to-peer appreciation wall this is for you to shout out each other there 483 00:45:37.240 --> 00:45:42.079 are sticky notes at your table and pens and you can just write your little Kudos 484 00:45:42.079 --> 00:45:45.960 on there and slap them on the wall and it'll be something that we revisit 485 00:45:45.960 --> 00:45:50.359 tomorrow as a group uh this is something the virtual 486 00:45:50.359 --> 00:45:54.400 folks can do as well you just chat in to Cindy and Laura if you've got an 487 00:45:54.400 --> 00:45:57.960 appreciation you want them to record and put over on the wall and they will do 488 00:45:57.960 --> 00:46:03.480 that for you same with the parking lot it's often the case that we do kind of a 489 00:46:03.480 --> 00:46:08.160 flyby of our content and we don't have time for in-depth questions or questions 490 00:46:08.160 --> 00:46:12.960 that are very specific to your state but we still want to hear them so you can 491 00:46:12.960 --> 00:46:17.760 put them on sticky notes on the parking lot wall and we'll see if we can revisit 492 00:46:17.760 --> 00:46:22.160 some of them tomorrow and if not we will take them back to the ranch and be sure 493 00:46:22.160 --> 00:46:26.680 to get answers to you we have a lot of acronyms we're 494 00:46:26.680 --> 00:46:32.280 going to be slinging around so if you are not super familiar with them or 495 00:46:32.280 --> 00:46:36.800 didn't attend the online orientation last week we did post our handout for 496 00:46:36.800 --> 00:46:43.440 that and that has a whole list of things like spr Mo Moe lsta um so they're all 497 00:46:43.440 --> 00:46:48.200 there for your viewing pleasure and it wouldn't be a gr to 498 00:46:48.200 --> 00:46:52.480 States conference without a theme this year we took a general inspiration from 499 00:46:52.480 --> 00:46:57.960 our local we have at least three resident cheese heads at Ms so we're 500 00:46:57.960 --> 00:47:04.520 super excited about this um it is sure to be our cheesiest year 501 00:47:06.440 --> 00:47:11.119 yet I don't ever like to wait until the very end of the conference when 502 00:47:11.119 --> 00:47:14.680 everybody's trying to get on a plane to say thank you to people so I'm going to 503 00:47:14.680 --> 00:47:19.280 do a little bit of it now uh we have Meeting Planners that we contract with 504 00:47:19.280 --> 00:47:23.440 for this conference we don't do this ourselves we're not capable of this 505 00:47:23.440 --> 00:47:28.860 ourselves so thank God for Matt berety and for Steph 506 00:47:28.860 --> 00:47:34.559 [Applause] Hines who get you these beautiful spaces 507 00:47:34.559 --> 00:47:38.880 and make sure you have powder strips on your table and get you here on your 508 00:47:38.880 --> 00:47:43.040 flights and do all the things that are really truly important for having an 509 00:47:43.040 --> 00:47:46.920 inperson meeting and a virtual meeting Matt is currently running the zoom room 510 00:47:46.920 --> 00:47:51.599 like a champ so thank you Capital meeting planning and similarly we have 511 00:47:51.599 --> 00:47:55.000 just this Army of other folks helping us the 512 00:47:55.000 --> 00:48:00.559 interpreters the Tex sta who I've been informed are the best in Wisconsin so 513 00:48:00.559 --> 00:48:05.079 you should just know here they are the best in 514 00:48:05.079 --> 00:48:09.760 Wisconsin and of course all the hotel folks that are making our stay special 515 00:48:09.760 --> 00:48:15.920 including that dog dogs dogs multiple um I'm going to thank my colleagues from 516 00:48:15.920 --> 00:48:20.839 Grants to States a little more profusely throughout other segments of the program 517 00:48:20.839 --> 00:48:25.040 and same with our office of research and evaluation staff but I will just say 518 00:48:25.040 --> 00:48:31.880 here that o is a co-sponsor of this conference uh we are jointly Partners in 519 00:48:31.880 --> 00:48:36.359 this endeavor and we could not do this without them we're so 520 00:48:36.359 --> 00:48:40.520 grateful I want to thank again in advance those of you that said yes I 521 00:48:40.520 --> 00:48:45.680 will present tomorrow I want to thank Ben Miller for getting the Dan Dan out 522 00:48:45.680 --> 00:48:51.480 uh visits together that was so cool our mentors for putting the 523 00:48:51.480 --> 00:48:55.799 networking event together and all of you for just taking time away from your jobs 524 00:48:55.799 --> 00:49:00.640 we know this is a SA sacrifice and we feel like it's a really important use of 525 00:49:00.640 --> 00:49:04.520 your time so we're going to try to make the best of it for you but thank you for 526 00:49:04.520 --> 00:49:06.960 being 527 00:49:07.000 --> 00:49:10.920 here okay with that we're probably at one of those moments where you might 528 00:49:10.920 --> 00:49:14.000 have questions but I'm going to say put it in the parking lot because we got to 529 00:49:14.000 --> 00:49:19.079 keep moving so we're going to go right into the content of the day and if 530 00:49:19.079 --> 00:49:22.680 you're looking at this going wow this sounds super boring I'm gonna try to 531 00:49:22.680 --> 00:49:27.240 keep it moving I promise this is one of those interactive sessions 532 00:49:27.240 --> 00:49:32.559 um but the truth is we've some of us have been waiting with baited breath for 533 00:49:32.559 --> 00:49:40.520 these regulatory updates that come every so often and now is the time so we um 534 00:49:40.520 --> 00:49:45.720 last fall some of the previews of Coming Attractions were unveiled and some of 535 00:49:45.720 --> 00:49:50.520 you might have even responded to the public comment period about these RS 536 00:49:50.520 --> 00:49:56.440 that dictate what happens in the grants arena in the federal sector and now uh 537 00:49:56.440 --> 00:50:02.319 in April we were able to see what those actual changes were going to be and 538 00:50:02.319 --> 00:50:09.160 we've heard that this coming change is October 1st just a few weeks from today 539 00:50:09.160 --> 00:50:15.240 so it's been a long tale of stuff coming at us and our legal team and our grants 540 00:50:15.240 --> 00:50:21.000 Administration team have been furiously digesting this material it is hundreds 541 00:50:21.000 --> 00:50:26.040 and hundreds of pages and we said what would really be helpful to the states is 542 00:50:26.040 --> 00:50:30.280 if you could just give them the most pertinent information in those hundreds 543 00:50:30.280 --> 00:50:35.480 of pages that they Estates and pass through entities which is what you do 544 00:50:35.480 --> 00:50:39.599 when you take our money and you redistribute it out um so that is a term 545 00:50:39.599 --> 00:50:43.720 of art that you will hear more we want to know what the states and path 546 00:50:43.720 --> 00:50:46.960 throughs really need to pay attention to because there's a lot in there that they 547 00:50:46.960 --> 00:50:53.119 don't so that is what you're going to get in this next section and we did this 548 00:50:53.119 --> 00:50:58.839 sort of version of things in 2021 when the conference was virtual some of you 549 00:50:58.839 --> 00:51:04.200 may remember cam trobridge um our associate uh general counsel he did a 550 00:51:04.200 --> 00:51:09.000 top 10 which we thought was a very helpful format so that's been our North 551 00:51:09.000 --> 00:51:13.520 Star going forward I will say right off the bat there was so much this round 552 00:51:13.520 --> 00:51:18.280 that at a certain point we're like this is not going to be a top 10 it's it's 553 00:51:18.280 --> 00:51:23.160 like a 30 page handout um I'm not going to go through all 30 pages but we've 554 00:51:23.160 --> 00:51:28.400 linked it for you and we're going to try to just give you a little appetizer 555 00:51:28.400 --> 00:51:32.559 version of it today and dive deeper into it later in the 556 00:51:32.559 --> 00:51:37.000 fall so I want to say at the outset thank you to our colleagues back at the 557 00:51:37.000 --> 00:51:42.280 ranch who made this possible it was Julie belus our director of the grants 558 00:51:42.280 --> 00:51:49.200 Office Camp trobridge our um acting general counsel and Santana Jackson who 559 00:51:49.200 --> 00:51:53.640 is also in the office of general counsel and did a huge lift on this work and 560 00:51:53.640 --> 00:51:59.119 they have allowed me to bring it to you today in the form that you're going to 561 00:51:59.119 --> 00:52:05.319 see so first of all what are we talking about this set of rigs comes by a number 562 00:52:05.319 --> 00:52:10.839 of different names om as I mentioned is our office of management and Government 563 00:52:10.839 --> 00:52:15.119 Office of Management and budget they effectively work for the White House and 564 00:52:15.119 --> 00:52:19.520 it is their set of RS that they give to all of the grant making agencies across 565 00:52:19.520 --> 00:52:22.880 government including us so these are somewhat generic they are not specific 566 00:52:22.880 --> 00:52:26.040 to libraries we often call it internally 567 00:52:26.040 --> 00:52:31.240 the uni form guidance that's another uh title it goes by and it comes from the 568 00:52:31.240 --> 00:52:36.359 code of federal regulations so it's chapter it's title two you'll often hear 569 00:52:36.359 --> 00:52:41.839 us say 2 CFR 2 CFR 200 that is what we're talking about when we're talking 570 00:52:41.839 --> 00:52:46.000 about the set of rags and if you're still scratching your 571 00:52:46.000 --> 00:52:50.319 head because that's not familiar to you here's some plain language things that 572 00:52:50.319 --> 00:52:56.520 it covers it does cover allowable costs it covers things like the unique entity 573 00:52:56.520 --> 00:53:01.960 identifiers that everybody that receives federal funds has to go into sam.gov and 574 00:53:01.960 --> 00:53:07.119 get it includes things like reporting the sub Awards through the ffata and 575 00:53:07.119 --> 00:53:12.640 fsrs dgov system and it includes things like the 576 00:53:12.839 --> 00:53:18.880 audits so as I said this is a large set of updates it's our largest since 10 577 00:53:18.880 --> 00:53:25.960 years ago like our pass at the five-year guidelines what om was really trying to 578 00:53:25.960 --> 00:53:31.040 do with this was clarify make it more plain language add 579 00:53:31.040 --> 00:53:36.440 some uh nuances to things that were not clear and it is going into effect 580 00:53:36.440 --> 00:53:42.520 October 1st however if you take nothing else away from this session I want you 581 00:53:42.520 --> 00:53:48.240 to take away this nothing in your immediate Grant realm is going to change 582 00:53:48.240 --> 00:53:54.319 because this will not apply until we issue the 2025 Awards and for those of 583 00:53:54.319 --> 00:53:58.880 you that have been around the block you know that doesn't happen until J January 584 00:53:58.880 --> 00:54:03.960 at the earliest and sometimes into the months of spring so you do have some 585 00:54:03.960 --> 00:54:08.000 time and nothing that we're going to go over today is taking immediate effect 586 00:54:08.000 --> 00:54:14.599 for you okay so your 24 Awards your 23 awards that are still open those are all 587 00:54:14.599 --> 00:54:19.880 following the prior guidance so you have some 588 00:54:20.880 --> 00:54:25.920 time we've got the handout that I previewed it's online we would very much 589 00:54:25.920 --> 00:54:30.079 like you to take a look at this 30 pages sounds like a lot but it's nothing 590 00:54:30.079 --> 00:54:36.400 compared to the I don't know 800 pages that om descended to us so please take a 591 00:54:36.400 --> 00:54:42.359 look it is the essential crucial stuff for you and we are going to dedicate um 592 00:54:42.359 --> 00:54:47.280 the November 7th Zoom meeting that is normally for lsta coordinators to just 593 00:54:47.280 --> 00:54:53.040 talk shop amongst themselves but we're going to um like take that over and our 594 00:54:53.040 --> 00:54:57.760 grants colleagues um that I mentioned in the office of Grants management and 595 00:54:57.760 --> 00:55:02.280 policy and the office of general counsel are going to come on board and be there 596 00:55:02.280 --> 00:55:06.839 in sort of an open form to answer any questions you might have so please save 597 00:55:06.839 --> 00:55:12.040 that date and we will email this all out again so that everybody's aware of this 598 00:55:12.040 --> 00:55:17.440 and it's it's a wide call anybody in an slaa can attend 599 00:55:17.440 --> 00:55:23.960 this the um electronic code of federal regulations is also a great resource uh 600 00:55:23.960 --> 00:55:28.000 not only on October 1st will it have the new guidance that is coming out but you 601 00:55:28.000 --> 00:55:32.119 can go back in time and say I want to see the historic version that currently 602 00:55:32.119 --> 00:55:38.319 applies to me and there is a Search tool and baby I use this all the time so I 603 00:55:38.319 --> 00:55:42.720 hope that you will get familiar with this tool and start using it too and if 604 00:55:42.720 --> 00:55:47.200 you want to see the sort of play-by-play revisions that OMB gave us they are 605 00:55:47.200 --> 00:55:52.160 linked to this slide as well okay so how we're going to do the 606 00:55:52.160 --> 00:55:58.680 next segment is um it's like pop quiz time and we have no expectation that any 607 00:55:58.680 --> 00:56:03.119 of you know anything about this the Baseline is that we're all here kind of 608 00:56:03.119 --> 00:56:07.599 hearing it for the first time that is okay these are just your best guesses 609 00:56:07.599 --> 00:56:12.559 because we have found this is a good way to solidify the learning so it's going 610 00:56:12.559 --> 00:56:15.920 to be some multiple choice questions some true or false questions and if 611 00:56:15.920 --> 00:56:19.520 you're in the room you're just going to put your hands in the air like a great 612 00:56:19.520 --> 00:56:24.440 Packer fan and if you're in the virtual room you're going to just chat in your 613 00:56:24.440 --> 00:56:26.920 answers and we're just going to go through 614 00:56:26.920 --> 00:56:34.559 about nine questions to help give you a flavor of what's changing so here we 615 00:56:34.559 --> 00:56:41.440 go first question which of the following amounts in these new Rags are going to 616 00:56:41.440 --> 00:56:45.880 change the definition of equipment which is currently set at 617 00:56:45.880 --> 00:56:50.079 $5,000 the single audit threshold which is 618 00:56:50.079 --> 00:56:55.240 $750,000 modified total direct costs for sub Awards currently 619 00:56:55.240 --> 00:56:59.240 25,000 the Dom Minimus indirect cost rate currently 620 00:56:59.240 --> 00:57:06.200 10% or none of the above or all of the above so those are your choices so and 621 00:57:06.200 --> 00:57:09.160 don't worry if if this is a word scramble for you we're going to hit 622 00:57:09.160 --> 00:57:12.640 almost every single one of these Concepts over the later part of the 623 00:57:12.640 --> 00:57:18.640 conference content we will get to this stuff so who thinks the answer is 624 00:57:18.640 --> 00:57:23.720 a okay got a couple takers who thinks the answer is 625 00:57:23.720 --> 00:57:31.400 B oh nice our Tech team is voting okay who thinks our answer is 626 00:57:32.319 --> 00:57:35.920 C who thinks it's 627 00:57:36.039 --> 00:57:43.559 D how about e none of the above how about F all of the above we 628 00:57:43.559 --> 00:57:49.440 have lots in the hands in the room for that and that is the answer all of those 629 00:57:49.440 --> 00:57:53.839 amounts are changing equipment is probably most pertinent to you that is 630 00:57:53.839 --> 00:58:01.280 going from 5,000 to 10,000 which um big threshold leap doubles it 631 00:58:01.280 --> 00:58:05.319 single audit thresholds going up to a million the modified total direct costs 632 00:58:05.319 --> 00:58:10.119 for sub Awards up to 50,000 and the DI Minimus indirect cost rate which is 633 00:58:10.119 --> 00:58:15.640 something your subrecipients are eligible for is going up to 15% so all 634 00:58:15.640 --> 00:58:19.359 of these are changing but not until your 25 Grand 635 00:58:19.359 --> 00:58:26.760 Awards okay next question true or false I am aless prior approval for equipment 636 00:58:26.760 --> 00:58:31.440 will no longer be required so say you want a book bike maybe a Harley-Davidson 637 00:58:31.440 --> 00:58:37.319 from up the road in Milwaukee will you have to write to imls and say I want to 638 00:58:37.319 --> 00:58:42.480 purchase this Harley-Davidson here's how much it costs so who thinks this is true 639 00:58:42.480 --> 00:58:48.920 you would no longer have to ask us for permission it's there's a Believer we've 640 00:58:48.920 --> 00:58:53.000 got some hopeful believers who thinks this is 641 00:58:53.000 --> 00:58:58.920 false there's a lot of hands in the room for the fall and sad faces um that is 642 00:58:58.920 --> 00:59:03.520 the answer it is false you're still going to need to submit prior approval 643 00:59:03.520 --> 00:59:08.000 requests the good news is the thresholds going up so perhaps you won't submit as 644 00:59:08.000 --> 00:59:13.319 many of them and um you submit those through egms 645 00:59:13.319 --> 00:59:19.480 reach for you and your subrecipients key Point okay next 646 00:59:19.480 --> 00:59:24.640 question true or false cyber security is a new requirement under internal 647 00:59:24.640 --> 00:59:29.280 controls because we all need need a good defense like the Packers with our cyber 648 00:59:29.280 --> 00:59:34.079 security apparatuses so who thinks um true this is going to be a new 649 00:59:34.079 --> 00:59:39.000 requirement hands in the air there's quite a few hands quite a few hands who 650 00:59:39.000 --> 00:59:44.839 thinks this is false I actually uh there's a Believer I 651 00:59:44.839 --> 00:59:52.640 know all of this is like oh if only okay the actual answer it is true so you will 652 00:59:52.640 --> 00:59:56.960 need to make sure that cyber security is somehow Incorporated in your current 653 00:59:56.960 --> 01:00:02.039 policies for internal controls but the Silver Lining here is that om 654 01:00:02.039 --> 01:00:06.240 specifically called it out as an allowable cost so you can use Grant 655 01:00:06.240 --> 01:00:12.200 dollars to um defay this next 656 01:00:12.200 --> 01:00:17.480 question okay so the OM Office of Management and budget clarified that 657 01:00:17.480 --> 01:00:22.280 individuals attending trainings or conferences and key Point those who are 658 01:00:22.280 --> 01:00:26.400 not responsible for in implementing the award but if they're traveling to 659 01:00:26.400 --> 01:00:34.880 conferences they can receive per DM a b temporary dependent care costs C alcohol 660 01:00:34.880 --> 01:00:41.559 paid for with federal funds D only a and b or e none of the 661 01:00:41.559 --> 01:00:48.599 above who thinks it's a okay who thinks it's 662 01:00:48.599 --> 01:00:53.960 B who thinks it's c a Believer or 663 01:00:53.960 --> 01:01:00.480 two who thinks it's D only A and B quite a few hands for that one who thinks it's 664 01:01:00.480 --> 01:01:06.079 e none of the above couple takers okay the actual 665 01:01:06.079 --> 01:01:11.960 answer is only a and b so prum may not be surprising to you because conference 666 01:01:11.960 --> 01:01:17.240 attendees can receive pums temporary dependent care costs is an exciting 667 01:01:17.240 --> 01:01:21.400 development we've been hearing for years that this would be helpful and it was 668 01:01:21.400 --> 01:01:25.920 never really spelled out in the R so now it is um and the people that would be 669 01:01:25.920 --> 01:01:29.960 eligible for this there's some examples of those kinds of people on the slides 670 01:01:29.960 --> 01:01:34.440 conference attendees might be this flavor that you most often get um so 671 01:01:34.440 --> 01:01:40.160 take note okay question five there's a new 672 01:01:40.160 --> 01:01:45.119 priority to purchase projects products and services that a can be reused 673 01:01:45.119 --> 01:01:53.160 refurbished or recycled B are biobased C are energy and water efficient D all of 674 01:01:53.160 --> 01:01:57.880 the above or E none of the above who thinks it's 675 01:01:57.880 --> 01:02:04.400 a who thinks it's B who thinks it's C I'm going rapidly 676 01:02:04.400 --> 01:02:11.480 because there's no hands who thinks it's D many more hands who thinks it's e none 677 01:02:11.480 --> 01:02:16.200 of the above well y'all are right it is all of 678 01:02:16.200 --> 01:02:22.000 the above so the language around this is to the greatest extent practicable and 679 01:02:22.000 --> 01:02:27.240 consistent with law so this is not a you know you shall only purchase these 680 01:02:27.240 --> 01:02:33.319 things but please take note that this is a priority and it is for the good of the 681 01:02:33.319 --> 01:02:38.760 planet so we want all the Recycled sustainable biobased things to be part 682 01:02:38.760 --> 01:02:41.079 of our 683 01:02:41.480 --> 01:02:48.240 repertoire okay question six true or false om added a requirement that 684 01:02:48.240 --> 01:02:52.520 employees of recipients and subrecipients be informed of 685 01:02:52.520 --> 01:02:57.279 whistleblower rights and protections in writing this is if you see something say 686 01:02:57.279 --> 01:03:00.640 something this is the you know you're going to be protected there's not going 687 01:03:00.640 --> 01:03:07.680 to be reprisals um so this is a true or false question who thinks it's 688 01:03:07.680 --> 01:03:12.640 true some hands in the air who thinks it's 689 01:03:12.640 --> 01:03:20.880 false I see no hands it is in fact true although whistleblower protections 690 01:03:20.880 --> 01:03:27.799 have been already invoked in the regs and that that is not not super new the 691 01:03:27.799 --> 01:03:33.400 idea that you have to have something in writing is a new call out so this will 692 01:03:33.400 --> 01:03:36.720 be something that if you don't have it already you'll want to figure out a way 693 01:03:36.720 --> 01:03:43.240 to incorporate it I'm not sure it has to be long it just has to be in 694 01:03:43.319 --> 01:03:51.640 writing okay question seven om clarified that unique entity identifiers or UEI 695 01:03:51.640 --> 01:03:58.480 must be obtained for a subrecipients B second tier 696 01:03:58.480 --> 01:04:04.760 subrecipients C contractors D all of the above or E none 697 01:04:04.760 --> 01:04:10.440 of the above and I just want to say the image on this slide is the Milwaukee 698 01:04:10.440 --> 01:04:15.720 Tools contractor and those folks are in the building we they have a conference 699 01:04:15.720 --> 01:04:20.480 right now which I think is wild so if you see the red shirt people that's 700 01:04:20.480 --> 01:04:27.839 them um who thinks it's a just subrecipient s who thinks it's B 701 01:04:27.839 --> 01:04:33.760 just sub tiers subrecipients no hands for that one who thinks it's C 702 01:04:33.760 --> 01:04:41.440 contractors D all of the above quite a few hands e none of the 703 01:04:41.440 --> 01:04:48.960 above okay well the answer is a you only have to get these numbers now for 704 01:04:48.960 --> 01:04:53.200 subrecipients and this was another very confusing thing that some people had 705 01:04:53.200 --> 01:04:57.960 asked like oh my gosh do I have to get these numbers for my contractors well om 706 01:04:57.960 --> 01:05:03.400 has definitively put down in writing no you do not and if you subgrant and then 707 01:05:03.400 --> 01:05:07.279 your subrecipients sort of do something with the money once again they don't 708 01:05:07.279 --> 01:05:14.440 have to get UEI for those people either um and the process is a little onerous 709 01:05:14.440 --> 01:05:18.680 but they don't have to get a full registration just as a reminder there is 710 01:05:18.680 --> 01:05:25.359 kind of a shortcut version to this to obtain a UEI in sam.gov okay 711 01:05:26.000 --> 01:05:30.880 true or false om clarified that if a potential 712 01:05:30.880 --> 01:05:37.119 subrecipient is excluded or disqualified from receiving federal funds the 713 01:05:37.119 --> 01:05:43.559 responsibility rests on them to disclose it to you the past through entity who 714 01:05:43.559 --> 01:05:46.440 thinks this is [Music] 715 01:05:46.440 --> 01:05:51.559 true a few tentative hands who thinks this is 716 01:05:51.559 --> 01:05:58.920 false few more hands well I'm sad to say this is false 717 01:05:58.920 --> 01:06:05.480 the responsibility rests on you as the past throughs to do this due diligence 718 01:06:05.480 --> 01:06:11.920 and om is now specifying that in writing so a possible verification method for 719 01:06:11.920 --> 01:06:17.359 this is just using the search function in sam.gov it's something that we 720 01:06:17.359 --> 01:06:22.599 already do at imls and some of you may already do it yourselves um and that 721 01:06:22.599 --> 01:06:29.760 would flag with an excluded Mark of shame that this entity shall not 722 01:06:29.760 --> 01:06:35.599 receive federal funds so so you have tools that your disposal for 723 01:06:35.599 --> 01:06:40.839 this okay question nine om added a certification statement for 724 01:06:40.839 --> 01:06:49.160 subrecipients that must be submitted when they a apply for funds from you B 725 01:06:49.160 --> 01:06:57.400 request payments from you C submit final reports to you d all of the above or E 726 01:06:57.400 --> 01:07:02.599 none of the above so who thinks it's a applying for 727 01:07:02.599 --> 01:07:10.200 funds C hand requesting payment B couple of 728 01:07:10.200 --> 01:07:18.799 hands C submitting final Financial reports more hands D all of the 729 01:07:18.799 --> 01:07:25.720 above some tentative hands e none of the above 730 01:07:25.720 --> 01:07:35.000 okay the answer is D all of the above this is the statement my friends so if 731 01:07:35.000 --> 01:07:40.000 you are not um incorporating this already in any way know that this is 732 01:07:40.000 --> 01:07:44.920 going to have to be a new part of your process that when people are applying 733 01:07:44.920 --> 01:07:49.119 for funds requesting funds and submitting reports to you they need to 734 01:07:49.119 --> 01:07:53.440 certify on this statement every single 735 01:07:53.680 --> 01:07:57.880 time all right we're coming to the end here that was 736 01:07:57.880 --> 01:08:05.640 just the like quick highlevel digest of things to come but you have an on-ramp 737 01:08:05.640 --> 01:08:11.079 just like this lovely Milwaukee skyline of your uh this is not happening until 738 01:08:11.079 --> 01:08:16.120 we issue your fiscal 25 Awards so if you need to go back to the ranch huddle with 739 01:08:16.120 --> 01:08:22.520 your people get some stuff put down in writing you've got the time and remember 740 01:08:22.520 --> 01:08:27.199 that we're going to have that open Forum on no November 7th so if you start to 741 01:08:27.199 --> 01:08:31.199 look through the handout that they put together for you and decide oo there's 742 01:08:31.199 --> 01:08:34.799 some things that we didn't cover in that pop quiz format I want to know more 743 01:08:34.799 --> 01:08:40.759 about that um this is the place to bring all your questions and 744 01:08:40.759 --> 01:08:46.080 clarifications uh we've got the ecfr we've got the Federal Register notice 745 01:08:46.080 --> 01:08:49.839 and you've got a ton of resources at your disposal including your wonderful 746 01:08:49.839 --> 01:08:55.480 program officers so as you start to have questions about this please let us know 747 01:08:55.480 --> 01:08:59.759 know we want to be in dialogue with you about this we want to help you be 748 01:08:59.759 --> 01:09:05.759 resources to you we know this is a big change but that you were all up for it 749 01:09:05.759 --> 01:09:11.839 and that you um many of you have just wonderful internal controls and policies 750 01:09:11.839 --> 01:09:18.000 and procedures already so hopefully this will not represent a huge huge 751 01:09:18.000 --> 01:09:23.279 lift with that we're just a few minutes before the break I'm going to see 752 01:09:23.279 --> 01:09:27.400 because we have a few minutes was there anything in content that you immediately 753 01:09:27.400 --> 01:09:32.359 had a question about we do have a floating mic any like initial 754 01:09:32.359 --> 01:09:38.719 clarifications otherwise we can we can say parking lot is open for 755 01:09:48.640 --> 01:09:53.719 business yes good job virtual folks thanks for 756 01:09:53.719 --> 01:09:57.000 playing along 757 01:09:57.159 --> 01:10:03.199 okay is there another oh there is a hand we have a hand from 758 01:10:03.199 --> 01:10:08.280 Janette quick question about the cyber security requirement that does apply to 759 01:10:08.280 --> 01:10:13.600 sub grantees correct I'm going to go back to that slide and see what it 760 01:10:13.600 --> 01:10:19.880 reads uh I think it's your internal controls as the 761 01:10:19.880 --> 01:10:23.719 SLA I could tell you what my interpretation is I almost want to have 762 01:10:23.719 --> 01:10:28.640 our legal and grants people back me up my strong suspicion is that is you that 763 01:10:28.640 --> 01:10:33.960 is you the SLA not so much your subrecipients that would be wonderful if 764 01:10:33.960 --> 01:10:37.760 that was the answer we'll see if we can get a firmer answer on that thanks 765 01:10:37.760 --> 01:10:43.159 Janette and then asking for friends so the family uh stip the family care 766 01:10:43.159 --> 01:10:48.560 stipended or whatever reimbursement not for pets 767 01:10:48.840 --> 01:10:52.719 right I'm not sure I even heard that full question what was the first part of 768 01:10:52.719 --> 01:10:57.840 it so um the the new uh financial support when you travel to the 769 01:10:57.840 --> 01:11:02.880 conference oh yes that was um that was also my interpretation of it I think 770 01:11:02.880 --> 01:11:08.480 that's something let's ask our our legal colleagues about um if you are receiving 771 01:11:08.480 --> 01:11:12.679 the money and the ones organizing the conference then I think no you would not 772 01:11:12.679 --> 01:11:18.120 be eligible for the dependent care that's come through with this um 773 01:11:18.120 --> 01:11:21.440 hopefully you have other sorry I'm not finding that slide at the moment 774 01:11:21.440 --> 01:11:24.440 hopefully you have other ways of compensating yourself like through 775 01:11:24.440 --> 01:11:30.800 salary support report through um incidentals but let's be sure to clar oh 776 01:11:30.800 --> 01:11:36.560 there it is let's be sure to clarify this one because I also am interpreting 777 01:11:36.560 --> 01:11:40.800 this that most of you in the room as the SLA organizers of your conferences would 778 01:11:40.800 --> 01:11:44.960 not be receiving these 779 01:11:45.760 --> 01:11:50.480 benefits oh Pets As dependent care oh thank you I'm really having trouble 780 01:11:50.480 --> 01:11:55.000 hearing apparently okay um we can also clarify 781 01:11:55.000 --> 01:12:00.960 what dependent care means in that open Forum how about 782 01:12:00.960 --> 01:12:07.719 that okay well I want to make sure you all get to break you have earned it um 783 01:12:07.719 --> 01:12:14.639 and we have a 90minut session coming up for one of the things that you all ask 784 01:12:14.639 --> 01:12:20.360 us to help you with all the time so this is the year every year we look at your 785 01:12:20.360 --> 01:12:24.040 conference feedback and see topics I would have liked to seen covered in 786 01:12:24.040 --> 01:12:29.880 allowable cost shows up uh like I said we can only do this about once every 5 787 01:12:29.880 --> 01:12:34.760 years and I'm so excited about the thought and creativity that the program 788 01:12:34.760 --> 01:12:39.320 officers put into this session to make it fun and 789 01:12:39.320 --> 01:12:46.560 engaging um this also gives me a chance to introduce our three wonderful amazing 790 01:12:46.560 --> 01:12:54.920 program officers at imls with portfolios of States Dennis Cindy and Madison 791 01:12:56.639 --> 01:13:01.600 hey they each approach their work in slightly different ways but they're 792 01:13:01.600 --> 01:13:05.480 constantly in communication with each other so that we know that the messaging 793 01:13:05.480 --> 01:13:10.159 is consistent across them that is no small feet that takes a lot a lot of 794 01:13:10.159 --> 01:13:16.080 work and they do it so well they're a complete joy to work with everybody at 795 01:13:16.080 --> 01:13:21.920 imls tells me God I love your team they're so fun and I'm telling you the 796 01:13:21.920 --> 01:13:26.400 nucleus of that is like standing up here at the stage right now this is it this 797 01:13:26.400 --> 01:13:32.639 is this is the Fun Factory right here uh we know that some of you 798 01:13:32.639 --> 01:13:37.960 speaking of fun um there's a disparaging phase phrase that goes around that we 799 01:13:37.960 --> 01:13:43.600 have to be the fun police and we always have to tell people no and we know that 800 01:13:43.600 --> 01:13:50.560 that gets put on you and it gets put on us too but if ever there were uh Grant 801 01:13:50.560 --> 01:13:56.560 police that could still bring the fun it's right here so I'm really excited 802 01:13:56.560 --> 01:14:00.960 that um they're getting to present this topic which is the fun police topic if 803 01:14:00.960 --> 01:14:06.480 you didn't know um this is what you can and cannot do and sometimes it's hard 804 01:14:06.480 --> 01:14:10.760 but um I want to particularly acknowledge Madison BS for putting this 805 01:14:10.760 --> 01:14:15.040 presentation set of slides together and Distilling it and then getting our 806 01:14:15.040 --> 01:14:20.520 colleagues on board it's a lot of work so with that our program 807 01:14:20.520 --> 01:14:27.080 officers thank you Terry thank you Terry for that great introduction and yes this 808 01:14:27.080 --> 01:14:33.120 is a Evergreen topic that we try to cover uh as much as we can there's 809 01:14:33.120 --> 01:14:40.040 always questions coming in to us as program officers and and we want to uh 810 01:14:40.040 --> 01:14:44.239 have the most fun we can in this session so we realized this is an hour and a 811 01:14:44.239 --> 01:14:48.040 half full of a lot of information that we're going to be throwing at you so we 812 01:14:48.040 --> 01:14:53.679 do have some time uh about halfway through to regroup have you guys Talk 813 01:14:53.679 --> 01:14:59.080 Amongst yourselves and ask ask questions uh so keep that in mind as we're going 814 01:14:59.080 --> 01:15:01.440 through 815 01:15:02.239 --> 01:15:07.080 this all right so the the basic overview of the session is we're first going to 816 01:15:07.080 --> 01:15:12.440 do a refresher on the legislation and regulations uh we have that imls statute 817 01:15:12.440 --> 01:15:18.880 that established us as an agency and then we will go through the 2 CFR part 818 01:15:18.880 --> 01:15:24.239 200 uh general cost principles the the session that Terry mentioned previously 819 01:15:24.239 --> 01:15:30.120 on the details of those um we'll then discuss some common unallowable costs 820 01:15:30.120 --> 01:15:34.679 and we've developed some scenarios to show you how we typically see those 821 01:15:34.679 --> 01:15:41.360 coming in um then we have our trusty framework for justifying a certain cost 822 01:15:41.360 --> 01:15:45.000 that we want to pass on to you then we'll talk about direct costs versus 823 01:15:45.000 --> 01:15:49.840 indirect costs and finally other considerations to make when you're 824 01:15:49.840 --> 01:15:54.000 trying to figure out if a cost is reasonable and necessary for a certain 825 01:15:54.000 --> 01:15:59.960 project so first we have the order of precedent 826 01:15:59.960 --> 01:16:06.239 in the laws that govern our work the first is the US Constitution and the 827 01:16:06.239 --> 01:16:14.120 second is those uh federal laws the 20 us code 9101 which is the statute as I 828 01:16:14.120 --> 01:16:19.760 said established us as an agency uh that includes the library 829 01:16:19.760 --> 01:16:25.719 services and Technology act or lsta uh that also includes two CFR 200 830 01:16:25.719 --> 01:16:32.600 uniform grants guidance and then after those federal regulations and laws we 831 01:16:32.600 --> 01:16:37.639 have state laws that you will want to be aware of when you're doing your work and 832 01:16:37.639 --> 01:16:44.280 note that the federal laws do pre uh precede the state 833 01:16:44.320 --> 01:16:50.239 laws so now I'm going to get into the federal federal laws uh first so the 834 01:16:50.239 --> 01:16:56.040 museum service and Technology act uh is one of two pieces of Congressional 835 01:16:56.040 --> 01:17:03.719 legislation that is required for us uh to make Awards to you the second part of 836 01:17:03.719 --> 01:17:10.480 that is uh the legislation that is the annual appropriation that happens every 837 01:17:10.480 --> 01:17:15.239 year and decides how much money we can grant out each 838 01:17:15.239 --> 01:17:20.840 year although it's not outlined here there are other pieces of congressional 839 01:17:20.840 --> 01:17:25.480 legislation that affect your work those are things like uh National policy 840 01:17:25.480 --> 01:17:30.920 requirements so non-discrimination standards environmental requirements and 841 01:17:30.920 --> 01:17:36.320 those are always uh compiled in the annual grant assurances that your 842 01:17:36.320 --> 01:17:41.840 authorized official or state librarian signs every single time we issue an 843 01:17:41.840 --> 01:17:48.080 award uh the other legislation that Congress passes for us uh and this could 844 01:17:48.080 --> 01:17:54.080 happen at any time uh that affects our work are things like the national museum 845 01:17:54.080 --> 01:17:58.199 of African-American history and culture Act of some special initiatives that 846 01:17:58.199 --> 01:18:02.320 come through Congress that one in particular not only established the 847 01:18:02.320 --> 01:18:07.199 museum uh the smithonian museum on the mall but it also established a grant 848 01:18:07.199 --> 01:18:13.600 program that imls runs so with with each new congress come some new priorities 849 01:18:13.600 --> 01:18:18.800 that may affect our work then we have the regulations that 850 01:18:18.800 --> 01:18:23.199 are not done by Congress as Terry mentioned we have the Office of 851 01:18:23.199 --> 01:18:27.440 Management and budget that effective comes from the president um and they are 852 01:18:27.440 --> 01:18:32.280 responsible for those uniform Grant guidance um code of federal federal 853 01:18:32.280 --> 01:18:38.880 regulations Toc far apart 200 so many names um these are regulations that all 854 01:18:38.880 --> 01:18:41.960 federal grants have to follow so it doesn't matter if the money is being 855 01:18:41.960 --> 01:18:48.360 used by a museum or a library anyone utilizing federal funds has to follow uh 856 01:18:48.360 --> 01:18:52.120 the uniform grants guidance and Dennis is going to talk about the grants 857 01:18:52.120 --> 01:18:58.239 guidance in a few minutes um so I'm I'm going to continue with the statute um 858 01:18:58.239 --> 01:19:02.159 the statute does have definitions uh for these terms that are 859 01:19:02.159 --> 01:19:08.800 listed on the slides now note that these these definitions are not strictly 860 01:19:08.800 --> 01:19:16.400 aligned with eligibility uh States at what the statute States is um States you 861 01:19:16.400 --> 01:19:20.520 slas determine eligibility for your Grant 862 01:19:20.520 --> 01:19:25.360 programs uh and you know we remember that that the federal laws preclude the 863 01:19:25.360 --> 01:19:29.440 state laws so we are officially we the federal 864 01:19:29.440 --> 01:19:35.800 government is is officially delegating that eligibility determination to 865 01:19:35.800 --> 01:19:44.199 you now uh because imls statute defines state to include the territories the 866 01:19:44.199 --> 01:19:50.239 freely Associated States and Washington DC uh we actually give out 59 annual 867 01:19:50.239 --> 01:19:55.400 awards every year so even though some of those aren't states in the official St 868 01:19:55.400 --> 01:20:00.679 sense when it comes to the statute we consider them all 869 01:20:01.679 --> 01:20:08.040 states so we have these uh 12 lsta purposes and priorities uh that broadly 870 01:20:08.040 --> 01:20:12.600 cover Library services and basically outline how the grant funds should be 871 01:20:12.600 --> 01:20:20.000 used there are also eight additional ones for the uh lsta Pro the grant EST 872 01:20:20.000 --> 01:20:25.400 States program um these are things that you should be aware of when you're 873 01:20:25.400 --> 01:20:30.800 utilizing our funding like resource sharing Library Workforce prioritizing 874 01:20:30.800 --> 01:20:35.600 underserved audiences but you probably don't think about these very much and 875 01:20:35.600 --> 01:20:40.040 that's okay because once every five years when you do your fiveyear plan we 876 01:20:40.040 --> 01:20:47.480 require you to crosswalk these priorities to your goals so at any given 877 01:20:47.480 --> 01:20:52.000 moment you are what when you when we connect you to the goals when you're 878 01:20:52.000 --> 01:20:56.239 connecting to the goals you are fulfilling the purposes and priorities 879 01:20:56.239 --> 01:20:58.400 of 880 01:20:59.520 --> 01:21:04.760 lsta so uh with the statute there's there's other practical implications of 881 01:21:04.760 --> 01:21:09.639 it um as I mentioned everything funded with lsta must come back to your 882 01:21:09.639 --> 01:21:15.120 Five-Year Plan if you can't connect it to your fiveyear plan it is unallowable 883 01:21:15.120 --> 01:21:20.239 construction as we all know unfortunately is unallowable and what 884 01:21:20.239 --> 01:21:25.120 does that mean exactly it means no tearing down walls no laying fire or 885 01:21:25.120 --> 01:21:32.560 pouring concrete uh no installing permanent structures if you ask yourself 886 01:21:32.560 --> 01:21:36.960 could I move it if I needed to and the answer is no it's probably 887 01:21:36.960 --> 01:21:41.560 unallowable um and we've we've adjusted the definition of how we of how we 888 01:21:41.560 --> 01:21:47.840 interpret uh construction over the years um and we've allowed some things um so 889 01:21:47.840 --> 01:21:55.600 uh adjusting HVAC units um has uh become an allowable cost recently um although 890 01:21:55.600 --> 01:22:00.080 if you have an extensive installation you probably want to separate the 891 01:22:00.080 --> 01:22:05.600 installation costs and not pay for those with federal funds and also not include 892 01:22:05.600 --> 01:22:12.679 uh those as match costs um other things that could could border on uh 893 01:22:12.679 --> 01:22:17.159 interpreting as construction could be privacy pod installation bookmobile 894 01:22:17.159 --> 01:22:21.320 retrofits hearing Loop wiring self-service lockers those are things 895 01:22:21.320 --> 01:22:25.120 that are allowable in the program we do not consider those Construction 896 01:22:25.120 --> 01:22:30.880 ction also finally you must comply with the children's internet protection act 897 01:22:30.880 --> 01:22:35.520 which means if you're using lsta funds to purchase materials that have access 898 01:22:35.520 --> 01:22:42.600 to the internet there must be a filter um on that 899 01:22:43.840 --> 01:22:49.400 internet and finally we have state laws uh besides the federal laws that I just 900 01:22:49.400 --> 01:22:54.199 talked about you probably have your own laws in your state that governs your 901 01:22:54.199 --> 01:22:59.360 life Library work this is an example of laws in this great state of Ohio what's 902 01:22:59.360 --> 01:23:04.760 up Ohio um and they pertain to libraries and and you want to be mindful of those 903 01:23:04.760 --> 01:23:11.199 as you're developing and making Awards on your program um sometimes we'll see 904 01:23:11.199 --> 01:23:17.679 best practices that the state has designated uh in addition to the federal 905 01:23:17.679 --> 01:23:22.400 uh regulations and LST coordinators will come to us with about maybe a particular 906 01:23:22.400 --> 01:23:28.040 unallowable cost that they see in their handbook or maybe a certain eligibility 907 01:23:28.040 --> 01:23:32.800 requirement and uh ask us if that's a state law or a federal law and sometimes 908 01:23:32.800 --> 01:23:39.120 it is a state law um so it's good to know the difference of of where the the 909 01:23:39.120 --> 01:23:43.040 regulations and the best practices are coming 910 01:23:44.000 --> 01:23:50.440 from now we have our first scenario on Grant eligibility 911 01:23:58.159 --> 01:24:04.000 okay go hopefully this is working oh great I am the lsta coordinator in the 912 01:24:04.000 --> 01:24:08.920 State of East Asiago the West cheiter Middle School 913 01:24:08.920 --> 01:24:13.040 library wants to know if they are eligible for Grant funds mainly they 914 01:24:13.040 --> 01:24:16.080 need funds to replace the 915 01:24:16.880 --> 01:24:23.719 carpet that's a great question LST coordinator based on the legislation it 916 01:24:23.719 --> 01:24:30.159 is up to you as the S laa of eago to determine that the Middle School library 917 01:24:30.159 --> 01:24:35.040 is generally eligible for LST funds if they consider if you consider a school 918 01:24:35.040 --> 01:24:42.719 library a library and a priority you could fund them however replacing carpet 919 01:24:42.719 --> 01:24:50.199 is not a generally allowable cost with that type of project uh is is very 920 01:24:50.199 --> 01:24:56.159 important for a library it sounds like construction and so based on the two CFR 921 01:24:56.159 --> 01:25:01.560 200 requirements uh and the IMs statute that is 922 01:25:01.560 --> 01:25:06.880 unallowable uh funds must be programmatic in nature and connect back 923 01:25:06.880 --> 01:25:12.639 to your five fiveyear plan thank you oh hey Madison while 924 01:25:12.639 --> 01:25:16.719 while I have you while you're here I work at the SLA in the state of New 925 01:25:16.719 --> 01:25:21.119 swissa you know that because you're my program officer there is a nonprofit 926 01:25:21.119 --> 01:25:25.400 that promotes early literacy in my community of Cam Bear County 927 01:25:25.400 --> 01:25:28.320 can I fund this organization with an lsta sub 928 01:25:28.320 --> 01:25:33.880 award this is a great question and it can get a little bit of a slippery slope 929 01:25:33.880 --> 01:25:39.920 yes slas can determine eligibility and could say a nonprofit could receive imls 930 01:25:39.920 --> 01:25:45.960 funds but you have to make sure that their work is related to libraries and 931 01:25:45.960 --> 01:25:51.000 connects to your goals in your Five-Year Plan their case could be strengthened if 932 01:25:51.000 --> 01:25:56.679 they work with a library as a partner you could fund their project thanks so 933 01:25:56.679 --> 01:25:59.960 much let 934 01:26:03.280 --> 01:26:08.800 see okay I'm a program officer again just to keep it clear and I'm going to 935 01:26:08.800 --> 01:26:16.400 talk about um the 2 CFR 200 and I hope that 936 01:26:16.400 --> 01:26:21.960 by the time by the time we finish the conference um that everybody will have 937 01:26:21.960 --> 01:26:28.679 no confusion as to what to CFR means to CFR 200 code of f Federal Regulations um 938 01:26:28.679 --> 01:26:32.040 I can say personally doing this now for eight 939 01:26:32.040 --> 01:26:36.719 years I'm finally like okay yes I I understand that they are vital and 940 01:26:36.719 --> 01:26:41.719 living and helpful to refer to and not nearly as intimidating as I once thought 941 01:26:41.719 --> 01:26:46.040 you just have to read it again and again and again and that's what we'll do here 942 01:26:46.040 --> 01:26:51.239 we'll talk about it again and again and again so as we've discussed um for a 943 01:26:51.239 --> 01:26:57.320 good deal of this morning in various presentations um 2 CFR part 200 944 01:26:57.320 --> 01:27:01.760 specifically again is not specific to Grants to states its requirements for 945 01:27:01.760 --> 01:27:09.040 all federal grants um and it again the uniform guidance is there to establish 946 01:27:09.040 --> 01:27:13.760 those requirements across the board consistently related to allowable costs 947 01:27:13.760 --> 01:27:18.639 and um audit requirements if some of you have experienced site visits through us 948 01:27:18.639 --> 01:27:23.000 a lot of things that we will say will be you know we want to help you be as audit 949 01:27:23.000 --> 01:27:28.520 proof as possible this is kind of where that fits in um and again the guiding 950 01:27:28.520 --> 01:27:35.080 principle for the um 2 CFR in this area is is the cost reasonable and necessary 951 01:27:35.080 --> 01:27:39.840 I'm sure you have heard from us in several email responses those terms 952 01:27:39.840 --> 01:27:44.800 they're probably not uh foreign to you but this is where this comes from um and 953 01:27:44.800 --> 01:27:49.560 again it's this is an important one and sometimes can be easily forgotten is 954 01:27:49.560 --> 01:27:56.080 that the this guidance um governs both the State Library funds to lsta and 955 01:27:56.080 --> 01:28:00.920 whatever you record and report as match um so those principles are across the 956 01:28:00.920 --> 01:28:05.440 board and um it also includes requirements for pass through entities 957 01:28:05.440 --> 01:28:09.880 which are again as as Terry mentioned that is the kind of official term for 958 01:28:09.880 --> 01:28:15.560 your role as a State library and also as Terry mentioned uh the updates will take 959 01:28:15.560 --> 01:28:22.199 effect October 1 but not until your um 2025 Awards um are awarded to 960 01:28:22.199 --> 01:28:27.639 you so again it breaks down I just want to show you that um clip or screenshot 961 01:28:27.639 --> 01:28:34.760 of how um tcfr 200 is broken down and I cannot recommend the ecfr enough it 962 01:28:34.760 --> 01:28:39.520 makes it a lot less intimidating to go through a huge PDF and instead just kind 963 01:28:39.520 --> 01:28:44.639 of click on the areas that are of direct relevance to you in the in any given 964 01:28:44.639 --> 01:28:49.360 moment um and as you can see it breaks it down in these in these areas we don't 965 01:28:49.360 --> 01:28:54.199 have to I don't have to read them to you you can see them um and I just want to 966 01:28:54.199 --> 01:28:57.760 also point out the link there to the fact that it is searchable so if you 967 01:28:57.760 --> 01:29:03.040 don't know where to click um just searching a a term they might might be 968 01:29:03.040 --> 01:29:08.639 broken out in a specific allowable cost category there under cost principles 969 01:29:08.639 --> 01:29:15.480 specifically uh yes so uh more statute uh reference there but this is basically 970 01:29:15.480 --> 01:29:23.040 all under allowability so um and this is where we get our lovely um terms of 971 01:29:23.040 --> 01:29:28.600 necessary and reason able um it's me under those considerations to make sure 972 01:29:28.600 --> 01:29:32.719 that their consistent uh consistency is key for your federal and your 973 01:29:32.719 --> 01:29:38.320 non-federal activities um they expect that you follow generally accepted 974 01:29:38.320 --> 01:29:42.560 accounting principles uh so they don't go into what those are they kind of 975 01:29:42.560 --> 01:29:47.679 assume that you are following them in accordance with the allowability element 976 01:29:47.679 --> 01:29:52.600 um and not to be used for matching requirements for other Federal Awards so 977 01:29:52.600 --> 01:29:57.480 you can't use LST ta funds as a maging requirement for another Federal program 978 01:29:57.480 --> 01:30:02.320 there are very few exceptions very few so just assume that you can't do that 979 01:30:02.320 --> 01:30:06.920 unless otherwise like it's screaming out at you that you can um adequate 980 01:30:06.920 --> 01:30:12.880 documentation is critical um I think as you'll see throughout the day and in our 981 01:30:12.880 --> 01:30:17.239 you know beautifully crafted scenarios that we have written for all of you that 982 01:30:17.239 --> 01:30:22.040 uh there is definitely case-by casee Bas bases with a lot of allowability and 983 01:30:22.040 --> 01:30:26.600 what really tips it over more often the not into allowability is how well you're 984 01:30:26.600 --> 01:30:31.520 able to document your justification um that kind of goes feeds back into that 985 01:30:31.520 --> 01:30:35.440 audit proof territory where it's like this may on the surface look like it's 986 01:30:35.440 --> 01:30:40.960 not allowable but because of all of these well documented reasons it is um 987 01:30:40.960 --> 01:30:45.600 and again this is you know a given but always good to be reminded of that they 988 01:30:45.600 --> 01:30:49.880 have to be incurred incurred during the approved budget period um with the 989 01:30:49.880 --> 01:30:54.840 exception of close out costs so um I'm going to go through some 990 01:30:54.840 --> 01:30:58.920 of the main categories of common unallowable costs and then we have some 991 01:30:58.920 --> 01:31:03.800 scenarios to kind of bring them to life um and I'm just realizing now because I 992 01:31:03.800 --> 01:31:10.040 have a few I might not be jumping back and forth um so I think I need your yeah 993 01:31:10.040 --> 01:31:15.560 just prep preparing actually I'm a PO thank you thank you um behind the 994 01:31:15.560 --> 01:31:21.639 curtain stuff you know thank you so much uh but first under entertainment uh as a 995 01:31:21.639 --> 01:31:26.920 general principal no parties with lsta funds I you know we we love a party but 996 01:31:26.920 --> 01:31:33.760 just not funded with lsta funds uh concerts or alcohol um and if it does 997 01:31:33.760 --> 01:31:39.520 not have an educational component it's a no so I know probably under this um well 998 01:31:39.520 --> 01:31:45.600 there's no you can't do a bourbon educational tasting uh no alcohol kind 999 01:31:45.600 --> 01:31:49.239 of supersedes the education there I know that's where my brain went I was like oh 1000 01:31:49.239 --> 01:31:54.159 I can learn uh with alcohol but no it's a little dicey so we just don't touch at 1001 01:31:54.159 --> 01:31:59.080 all um but with the concerts you can you can get into a place where again well 1002 01:31:59.080 --> 01:32:05.280 documented and well communicated where it may have a justifiable educational 1003 01:32:05.280 --> 01:32:10.719 component so let's get into one of our scenarios related to 1004 01:32:12.360 --> 01:32:20.400 entertainment I work at the slaa in the state of old 1005 01:32:20.400 --> 01:32:24.920 gorgona there was an end of summer reading program event at the public 1006 01:32:24.920 --> 01:32:31.000 library and they were awarded a subgrant from us for it they had various types of 1007 01:32:31.000 --> 01:32:36.920 programming and this included a story time with snacks a Charlie cart 1008 01:32:36.920 --> 01:32:42.440 demonstration and they hired the famous local POC band The Kenosha kickers I'm 1009 01:32:42.440 --> 01:32:46.679 sure you all know them H king of thewest all this showed up in their final report 1010 01:32:46.679 --> 01:32:51.000 to me and I just put it in the spr is that 1011 01:32:51.000 --> 01:32:57.280 okay thanks so much for your your openness Madison or not Madison LST 1012 01:32:57.280 --> 01:33:02.280 coordinator um we do have a few issues here so let's just let's spend some time 1013 01:33:02.280 --> 01:33:06.400 breaking those down first of all with the activities uh the hiring of the 1014 01:33:06.400 --> 01:33:11.199 Kenosha kickers unfortunately was unallowable because they were purely 1015 01:33:11.199 --> 01:33:15.719 entertainment uh the story time is programmatically sound but the snack 1016 01:33:15.719 --> 01:33:18.920 would have to serve a programmatic purpose in order it to be 1017 01:33:18.920 --> 01:33:24.440 allowable and it sounds like it was not so thank you for letting me know 1018 01:33:24.440 --> 01:33:28.560 and while the Charlie cart does provide food in that case it's a needed material 1019 01:33:28.560 --> 01:33:32.440 in the program so that would be considered an allowable cost great 1020 01:33:32.440 --> 01:33:36.600 job then we have an issue of internal controls and you know I know that we 1021 01:33:36.600 --> 01:33:41.560 have a ongoing professional relationship so I feel comfortable telling you areas 1022 01:33:41.560 --> 01:33:47.159 of improvement and and I'm I'm grateful for all all of that we have built H 1023 01:33:47.159 --> 01:33:53.199 professionally I can tell you up upfront about this but uh if you as the State 1024 01:33:53.199 --> 01:33:58.880 Library activities like a band in the project planned and in the final report 1025 01:33:58.880 --> 01:34:03.280 and did not flag the issue that unfortunately is an indicator of a lack 1026 01:34:03.280 --> 01:34:08.000 of your internal monitoring of Grant Management which is a requirement based 1027 01:34:08.000 --> 01:34:13.119 on 2 CFR 200 we we bring it we bring it direct you know because that's just how 1028 01:34:13.119 --> 01:34:17.080 we roll but it's important that you monitor how your funds are being spent 1029 01:34:17.080 --> 01:34:22.040 so you could be asked to return those funds to imls but again please keep 1030 01:34:22.040 --> 01:34:28.719 bringing these to me don't don't hide from me moving forward 1031 01:34:28.719 --> 01:34:35.520 please Dennis yes I'm still working at East Asiago State Library than the marap 1032 01:34:35.520 --> 01:34:39.800 pon Regional Library receives a Suba warb from us and they want to do a 1033 01:34:39.800 --> 01:34:44.119 two-day training on and continuing ed workshop for staff they're located in a 1034 01:34:44.119 --> 01:34:49.480 rural area so lunch was provided in the workshop is that okay yes uh thank you 1035 01:34:49.480 --> 01:34:53.760 Cindy uh we generally cite Workshop lunches as allowable if there is 1036 01:34:53.760 --> 01:34:58.000 relevant work being done through the time of lunch which we affectionately 1037 01:34:58.000 --> 01:35:03.080 call a working lunch you mentioned that this is also in a rural area so these 1038 01:35:03.080 --> 01:35:06.920 areas are often food deserts and it is difficult to travel during a workshop to 1039 01:35:06.920 --> 01:35:10.520 get food so making the case for providing lunch is strengthened by the 1040 01:35:10.520 --> 01:35:14.080 fact that you're in a rural area and that speaks to the adequate 1041 01:35:14.080 --> 01:35:18.040 documentation that we discussed earlier thanks so much Cindy keep holding it 1042 01:35:18.040 --> 01:35:21.760 down in eago all 1043 01:35:21.760 --> 01:35:31.400 right now next category of allowability is drum roll please General advertising 1044 01:35:31.400 --> 01:35:36.560 so this is a common unallowable cost that we see and rightfully so why 1045 01:35:36.560 --> 01:35:42.000 wouldn't you want to advertise things but there under lsta and under the code 1046 01:35:42.000 --> 01:35:46.960 of federal regulations there's um no General advertising or marketing for the 1047 01:35:46.960 --> 01:35:52.560 library allowed however you can advertise an lsta funded service but it 1048 01:35:52.560 --> 01:35:57.400 should be um reported as such with the related project costs in the spr so we'd 1049 01:35:57.400 --> 01:36:02.199 be able to expect to kind of follow the money if you will the paper trail of in 1050 01:36:02.199 --> 01:36:06.480 the spr you have this one project and we can see how the marketing costs were 1051 01:36:06.480 --> 01:36:12.440 tied specifically to um marketing that particular project and so um as with 1052 01:36:12.440 --> 01:36:16.760 several of our of these slides um for future reference we have links to these 1053 01:36:16.760 --> 01:36:20.400 specific areas if you wanted to dig a little more deeply into 1054 01:36:20.400 --> 01:36:26.800 that all right here we go so the Mars Capone Regional Library came 1055 01:36:26.800 --> 01:36:31.159 back to me with another project they are using imls funds to put up 1056 01:36:31.159 --> 01:36:37.600 Billboards to promote the library and where it is located is this allowable um 1057 01:36:37.600 --> 01:36:43.639 okay let's let's get into this show while it is important to let the 1058 01:36:43.639 --> 01:36:48.000 community in Maser Pony know where your library is and its services there is 1059 01:36:48.000 --> 01:36:54.119 nothing specifically funded with I LSA dollars here so according to CFR 200 1060 01:36:54.119 --> 01:36:58.360 you cannot use imls funds to put up these Billboards but uh so I encouraged 1061 01:36:58.360 --> 01:37:04.119 you to communicate that back to Maser Pony we'll do okay thanks well I have a 1062 01:37:04.119 --> 01:37:07.560 question in the great state of old 1063 01:37:07.760 --> 01:37:14.520 gorgona we use imist funds for the Statewide Library catalog uh we also use 1064 01:37:14.520 --> 01:37:19.719 imess funds to print bookmarks that promote this service as well as the 1065 01:37:19.719 --> 01:37:27.080 dolly partan Imagination Library is that allowable so close so close Old Gore 1066 01:37:27.080 --> 01:37:31.719 gonzola they'll get it one of these days for sure so because the state catalog is 1067 01:37:31.719 --> 01:37:36.760 lsta funded you can use funds to promote that service and a bookmark would be 1068 01:37:36.760 --> 01:37:41.040 acceptable however the dolly part and Imagination Library is not funded with 1069 01:37:41.040 --> 01:37:45.760 lsta so you would need to leave that off the bookmark just to again to be sure to 1070 01:37:45.760 --> 01:37:50.679 look at the source of the funding make sure to keep it separate thanks so much 1071 01:37:50.679 --> 01:37:54.320 program Officer Dennis oh yeah I I do have another question one of my sub 1072 01:37:54.320 --> 01:37:58.800 awardees is funding Outreach to a specific Community those who are 1073 01:37:58.800 --> 01:38:02.400 learning English have limited English or who have 1074 01:38:02.400 --> 01:38:06.280 limited English proficiency they plan to put out mailers in targeted 1075 01:38:06.280 --> 01:38:10.000 neighborhoods is this allowable thanks so much for that question you're so 1076 01:38:10.000 --> 01:38:15.040 welcome that sounds great I'm very excited for this uh sub award uh if that 1077 01:38:15.040 --> 01:38:18.800 is related back to your goals in the fiveyear plan which as Madison mentioned 1078 01:38:18.800 --> 01:38:23.599 earlier those goals already track to the LSA purposes and priorities so they 1079 01:38:23.599 --> 01:38:28.040 already kind of connected um then it is generally allowable and there's also 1080 01:38:28.040 --> 01:38:31.679 specifically in the lsda purposes and priorities a focus on reaching the 1081 01:38:31.679 --> 01:38:35.599 underserved so because that is a targeted population and can be tied to a 1082 01:38:35.599 --> 01:38:42.080 specific project that is generally allowable thank you thank you 1083 01:38:42.080 --> 01:38:52.199 Cindy next advocacy a common unallowable cost we never hear about this at all uh 1084 01:38:52.199 --> 01:38:57.239 but um yes so to break it down the the kind of highlights of what is not 1085 01:38:57.239 --> 01:39:02.000 allowable under this area I know that that word advocacy automatically kind of 1086 01:39:02.000 --> 01:39:06.679 puts the fear of God in people but more specifically what is involved in that is 1087 01:39:06.679 --> 01:39:10.880 uh no funds that go toward lobbying or lawmakers or contributing to political 1088 01:39:10.880 --> 01:39:16.400 campaigns that can obviously be kind of dicey um no funds toward fundraising 1089 01:39:16.400 --> 01:39:21.560 activities um and no direct costs toward applying for other grants um that would 1090 01:39:21.560 --> 01:39:29.080 only be under indirect costs uh not direct costs and um there is some um 1091 01:39:29.080 --> 01:39:34.280 availability or allowability under General Grant writing workshops um 1092 01:39:34.280 --> 01:39:38.360 because that's more a general and it's more focused on professional development 1093 01:39:38.360 --> 01:39:43.639 of like professional skills but not here's how here's a five-step program of 1094 01:39:43.639 --> 01:39:47.000 reaching this specific Senator and asking for this specific amount of money 1095 01:39:47.000 --> 01:39:52.520 it's entirely different from here's just proposal writing 101 or communication 1096 01:39:52.520 --> 01:39:55.320 skills in general 1097 01:39:56.199 --> 01:39:58.480 all 1098 01:39:58.599 --> 01:40:05.960 right well in Old gorgona we have given out a sub awward to a public library and 1099 01:40:05.960 --> 01:40:11.000 they are hosting the annual trustee training uh We've hired lever and 1100 01:40:11.000 --> 01:40:17.119 Shirley's Library organization to do the training they're really well recommended 1101 01:40:17.119 --> 01:40:21.000 and it turned out that they have a section on advocacy in the trustee 1102 01:40:21.000 --> 01:40:25.840 training what do I do with that thanks so much for letting me know so we can 1103 01:40:25.840 --> 01:40:31.080 work this out together truste training is allowable as it is building capacity 1104 01:40:31.080 --> 01:40:37.599 but to CFR 2000 designates advocacy as outright unallowable this is a federal 1105 01:40:37.599 --> 01:40:41.639 law so we can't make any exceptions in this instance you will need to have 1106 01:40:41.639 --> 01:40:45.880 documentation that shows that the training was pro-rated so no imls funds 1107 01:40:45.880 --> 01:40:50.159 were used for the advocacy section in the case of an audit it is important 1108 01:40:50.159 --> 01:40:55.639 that this documentation is clear and secondly your spr report should omit any 1109 01:40:55.639 --> 01:41:03.119 mention of advocacy please and thank you program Officer Dennis yes the the 1110 01:41:03.119 --> 01:41:07.719 friends group at marscapone Metro Regional Library wants to put on an 1111 01:41:07.719 --> 01:41:12.760 event and charge money as a fundraiser for the library can imls funds be used 1112 01:41:12.760 --> 01:41:17.920 for a speaker for the event oh M good old Mas Pony I am appreciate their 1113 01:41:17.920 --> 01:41:21.599 enterprising spirit because they've really been cranking out a lot of s I 1114 01:41:21.599 --> 01:41:27.679 know um while speaker fees are generally allowable um the context of this 1115 01:41:27.679 --> 01:41:31.760 particular speaker the purpose of the speaker is primarily for fundraising it 1116 01:41:31.760 --> 01:41:35.800 sounds like so it does not serve a programmatic purpose beyond that so that 1117 01:41:35.800 --> 01:41:40.440 would be considered unallowable so thank you for bringing it to my attention 1118 01:41:40.440 --> 01:41:48.400 thank you all right so and this is some other not big topic areas but some maybe 1119 01:41:48.400 --> 01:41:53.679 like a grab bag of unallowable costs um that we see occasionally that would be 1120 01:41:53.679 --> 01:41:57.239 helpful to point out to you costs associated with starting a new 1121 01:41:57.239 --> 01:42:02.199 organization um personal professional memberships are not allowed 1122 01:42:02.199 --> 01:42:07.760 institutional memberships are allowable but not personal ones um bad debts or 1123 01:42:07.760 --> 01:42:11.520 funds for services that were not rendered are not 1124 01:42:11.520 --> 01:42:16.360 allowable um video surveillance equipment from certain companies and I 1125 01:42:16.360 --> 01:42:20.679 do believe we get into that a little bit more later that sounds very for boing 1126 01:42:20.679 --> 01:42:27.360 and didn't intend for that to be but um uh look at sam.gov basically um and 1127 01:42:27.360 --> 01:42:32.440 furniture that doesn't have any programmatic purpose um and adding to 1128 01:42:32.440 --> 01:42:39.360 endowments uh we cannot fund um you never know when that may come across 1129 01:42:39.360 --> 01:42:43.560 your desk so it's good to know that you can't uh and any activities that are 1130 01:42:43.560 --> 01:42:50.119 unrelated to our lsta purposes and priorities all right so we have brought 1131 01:42:50.119 --> 01:42:56.159 back the framework for justifying a certain cost lost and if you have been I 1132 01:42:56.159 --> 01:43:01.000 guess if you were on this side of the room you may remember um the debut of 1133 01:43:01.000 --> 01:43:06.000 this framework in Denver which was um a pile of rocks and because of rock 1134 01:43:06.000 --> 01:43:10.679 climbing and rocks was the theme at the time so we've graduated to a a cheese 1135 01:43:10.679 --> 01:43:17.040 framework to keep it relevant and so um but essentially the principles are still 1136 01:43:17.040 --> 01:43:21.440 there you want to start out with the foundation which is of course whatever 1137 01:43:21.440 --> 01:43:25.880 the award language is indicating and our the annual guidance that is signed off 1138 01:43:25.880 --> 01:43:29.920 on every year with your award um and of course those wonderful pieces of 1139 01:43:29.920 --> 01:43:34.239 legislation we've touched on a little bit today and then building off of that 1140 01:43:34.239 --> 01:43:38.880 is more specific areas like our gr States manual which I can't emphasize 1141 01:43:38.880 --> 01:43:43.040 enough we do keep updated and accurate some of the dates on the documents may 1142 01:43:43.040 --> 01:43:47.920 look old but they are still current and relevant so you can rely on them um 1143 01:43:47.920 --> 01:43:52.840 existing cases and prior approval from us is a great um we're talking about 1144 01:43:52.840 --> 01:43:57.360 like justifying and documentation of allowability and then finally at the 1145 01:43:57.360 --> 01:44:01.840 very top of that cheese is your rationale that helps that you will 1146 01:44:01.840 --> 01:44:07.199 basically use all the previous components to build and to document 1147 01:44:07.199 --> 01:44:11.520 effectively so now we're going to take a 1148 01:44:11.520 --> 01:44:17.960 recombobulation breather in honor of um the uh airport that has a designated 1149 01:44:17.960 --> 01:44:22.679 recombobulation area which we're very thrilled about and so um yeah we just 1150 01:44:22.679 --> 01:44:25.400 want to spend oh this is you Sandy it's all 1151 01:44:25.400 --> 01:44:31.040 good um take about five or 10 minutes at your tables just to talk about some of 1152 01:44:31.040 --> 01:44:35.880 your impressions any questions that you have maybe experienced um practically 1153 01:44:35.880 --> 01:44:41.440 any um things that you might be confused about that we discussed and then we'll 1154 01:44:41.440 --> 01:44:46.440 kind of uh ask for some of your uh Impressions with the volunteers from the 1155 01:44:46.440 --> 01:44:50.080 table to share out 1156 01:44:53.800 --> 01:44:56.800 and 1157 01:45:35.239 --> 01:45:40.480 y wonderful all right we're gonna start which side of the room should we start 1158 01:45:40.480 --> 01:45:45.440 on Emily we'll put you to work first you can start okay start over here do we 1159 01:45:45.440 --> 01:45:50.119 have any questions on the I think this is the south end of 1160 01:45:50.119 --> 01:45:54.960 the room someone who just took a class on 1161 01:45:54.960 --> 01:46:00.080 Advanced cost principles for two CFR 200 I have a million questions but this is 1162 01:46:00.080 --> 01:46:05.159 not a training for me that's why you're here um any examples that you guys came 1163 01:46:05.159 --> 01:46:07.880 up with that you want to 1164 01:46:12.960 --> 01:46:16.320 share I got 1165 01:46:16.440 --> 01:46:22.360 one home field advantage no I was I was I I'll I'll ask a question uh and I 1166 01:46:22.360 --> 01:46:25.080 don't know the answer to this uh because I've never had a building program and 1167 01:46:25.080 --> 01:46:30.040 I'd love to uh but would that be eligible for Grant uh for match funding 1168 01:46:30.040 --> 01:46:34.119 uh if it's true construction like a a state funded program that is just for 1169 01:46:34.119 --> 01:46:38.599 construction is that eligible for match for LSA or not it is not eligible for 1170 01:46:38.599 --> 01:46:44.159 match that's good news yes that's that's a great reminder that all of the cost 1171 01:46:44.159 --> 01:46:48.800 principles and allowable cost information applies to both lsta funds 1172 01:46:48.800 --> 01:46:53.880 and your matching funds so if you're if you have a construction program and I 1173 01:46:53.880 --> 01:46:57.880 think some states actually do do have funds use State funds for construction 1174 01:46:57.880 --> 01:47:03.880 you can include that in your match we had some of the same questions 1175 01:47:03.880 --> 01:47:10.440 about furniture and also sometimes the slippery slope with 1176 01:47:10.440 --> 01:47:18.599 cslp and what is a Hands-On learning versus a prize in a giveaway so we just 1177 01:47:18.599 --> 01:47:23.119 kind of went through those things together 1178 01:47:25.520 --> 01:47:28.320 yeah 1179 01:47:39.880 --> 01:47:45.440 yeah soe is so complicated complicated that's 1180 01:47:45.440 --> 01:47:53.000 day two yeah we talk aboute tomorrow um basically it probably would not count in 1181 01:47:53.000 --> 01:47:59.679 Moe because youre has to be stable cost categories so if it's in if it's 1182 01:47:59.679 --> 01:48:05.599 something uh that is in a stable cost category that contributes to library 1183 01:48:05.599 --> 01:48:09.880 Services then 1184 01:48:09.880 --> 01:48:15.040 yes so complicated I that that big old Terry is reaching for the microphone I 1185 01:48:15.040 --> 01:48:24.400 can see her yeah there is exception C 1186 01:48:30.239 --> 01:48:33.239 conru 1187 01:48:41.000 --> 01:48:46.400 off we were going to foot race tomorrow but I 1188 01:48:46.520 --> 01:48:51.560 win so we know that we can't use funding for 1189 01:48:51.560 --> 01:48:59.320 advocacy but what if we call it Outreach how to do Outreach to your mayor to help 1190 01:48:59.320 --> 01:49:02.480 solidify the 1191 01:49:02.719 --> 01:49:12.040 library well um I would say like end end the sentence 1192 01:49:12.040 --> 01:49:18.159 earlier um you know and I don't even even like a but where's the fine line 1193 01:49:18.159 --> 01:49:22.080 where where is the fine line you know we get questions all the time from 1194 01:49:22.080 --> 01:49:26.000 directors you know how to go talk to your funders and explain the importance 1195 01:49:26.000 --> 01:49:31.480 you're not necessarily asking for money and you are teaching them same 1196 01:49:31.480 --> 01:49:35.840 question would apply to for instance we paid ala for the trustee 1197 01:49:35.840 --> 01:49:41.960 training right so if they log in there's lots of sessions to choose from that's 1198 01:49:41.960 --> 01:49:45.199 going to be one any open Forum that we're paying for subscriptions for if 1199 01:49:45.199 --> 01:49:49.400 they log in advocate's probably going to be a choice in a lot of those different 1200 01:49:49.400 --> 01:49:54.480 things we're paying a subscription for the whole thing so right and it's 1201 01:49:54.480 --> 01:49:59.520 happening I think yeah I think that is of minimal concern because there is so 1202 01:49:59.520 --> 01:50:05.239 much other you you can't you can't parse that out it's like a huge subscription 1203 01:50:05.239 --> 01:50:08.920 and there's so many other things that are allowable programming and good 1204 01:50:08.920 --> 01:50:15.480 education and you know um contined education for your staff um I think I 1205 01:50:15.480 --> 01:50:20.040 think if you what you could do is have have programming so have have some 1206 01:50:20.040 --> 01:50:23.599 programs that maybe to a targeted audience 1207 01:50:23.599 --> 01:50:29.440 um and maybe your mayor just observes yeah right and also too there's a 1208 01:50:29.440 --> 01:50:35.239 difference between something that is extremely intentionally like these are 1209 01:50:35.239 --> 01:50:39.320 your elected officials this is the website where you can reach out to them 1210 01:50:39.320 --> 01:50:44.159 here are their AIDS this is what they like to hear Etc and so forth and this 1211 01:50:44.159 --> 01:50:50.599 is communication skills how to tell your story as a librarian communicating value 1212 01:50:50.599 --> 01:50:55.639 those are just good skills from like a a professional development 1213 01:50:55.639 --> 01:50:59.760 perspec if in the process the elected officials learn that they need to give 1214 01:50:59.760 --> 01:51:04.320 more money to continue these great skills that's just the bonus one more 1215 01:51:04.320 --> 01:51:07.760 quick thing I want to place Brenda here let's go back to the bookmark for a 1216 01:51:07.760 --> 01:51:12.320 quick quick second if it's half Dolly Parton and 1217 01:51:12.320 --> 01:51:17.920 half lsta program can you 5050 it well I was thinking about what you're 1218 01:51:17.920 --> 01:51:22.639 mentioning in there about the pro rating and I do wonder if once again if it's 1219 01:51:22.639 --> 01:51:28.520 documented that the cost is sort of um split to kind of recognize that you're 1220 01:51:28.520 --> 01:51:34.119 paying for the portion that um is being promoted and I again this is why these 1221 01:51:34.119 --> 01:51:38.760 case-by case scenarios are very much that because if it was this is really 1222 01:51:38.760 --> 01:51:43.520 granular but if you had the lsta funded service on one side of the bookmark 1223 01:51:43.520 --> 01:51:46.119 right it's very clear that that's communicating that this is what was 1224 01:51:46.119 --> 01:51:50.480 funded and the Dolly Parton's on the other side and it's like funded entirely 1225 01:51:50.480 --> 01:51:56.679 separately um that document ation that that cheese if you will um you could you 1226 01:51:56.679 --> 01:52:00.440 could make a strong case as long as you're really above board with this is 1227 01:52:00.440 --> 01:52:04.639 what we these are the efforts that we made to delineate the 1228 01:52:04.639 --> 01:52:09.840 costs right so I have a I'm sorry and and you know what would an auditor say 1229 01:52:09.840 --> 01:52:13.440 like like I guess like try try to look at it through the eyes an auditor like 1230 01:52:13.440 --> 01:52:20.440 would they find that fishy um some Auditors as some of you know are really 1231 01:52:20.440 --> 01:52:24.800 nitpicky uh but so it's it is good to have that 1232 01:52:24.800 --> 01:52:30.560 documentation so we have in that case um a library who prints an annual or 1233 01:52:30.560 --> 01:52:36.079 quarterly event thing but the imls portion takes up about eight pages 1234 01:52:36.079 --> 01:52:41.760 and what they do is they take out those pages and prate it for whatever the 64 1235 01:52:41.760 --> 01:52:48.440 pages of and prate just that amount and documents that it's these are the imls 1236 01:52:48.440 --> 01:52:53.520 portions is that that would pass must for me yeah 1237 01:52:53.520 --> 01:52:57.400 good it's very clear 1238 01:52:59.719 --> 01:53:06.800 yeah good questions yes this outside of the room is killing 1239 01:53:06.800 --> 01:53:12.199 it so if you're printing The Bookmark though don't you still want 1240 01:53:12.199 --> 01:53:17.280 acknowledgements on that bookmark yeah yeah and I always argue 1241 01:53:17.280 --> 01:53:21.239 how large are those acknowledgements going to be it's going to be a little 1242 01:53:21.239 --> 01:53:27.360 tiny logo that you need like a magnifying glass for I could be a stem 1243 01:53:27.360 --> 01:53:33.400 activity you know uh fine the logo but I think and correct me if I'm wrong the 1244 01:53:33.400 --> 01:53:38.239 grante communications kit that is for like anybody who receives funds they 1245 01:53:38.239 --> 01:53:42.440 have those sort of guidelines especially like as small as you can go from a 1246 01:53:42.440 --> 01:53:47.320 recommend recommend recommended uh guideline and I think 1247 01:53:47.320 --> 01:53:53.840 there's even like various levels of wordiness for just describing it um and 1248 01:53:53.840 --> 01:53:57.360 I think there's some like adaptability there based on what you're working with 1249 01:53:57.360 --> 01:54:01.880 I think yeah I keep I'm leaning very heavily on all we do have an office of 1250 01:54:01.880 --> 01:54:06.199 communications yeah some of the language is much more succinct so if you have a 1251 01:54:06.199 --> 01:54:14.000 very small space that could be more user friendly I suppose yeah absolutely 1252 01:54:23.960 --> 01:54:26.960 like it we like it we like 1253 01:54:46.679 --> 01:54:49.679 it 1254 01:54:49.880 --> 01:54:56.599 yep homework help you know tutor.com on I95 or 1255 01:54:58.560 --> 01:55:01.800 something great 1256 01:55:03.199 --> 01:55:08.520 questions all right okay right you want to pass me the clicker and we'll get 1257 01:55:08.520 --> 01:55:11.760 started yes we have more we have more information to more scenarios there's 1258 01:55:11.760 --> 01:55:17.880 more content coming this way coming at you all right all right how do I do this 1259 01:55:17.880 --> 01:55:25.480 the green the Big Green okay great where do I it I guess there okay 1260 01:55:28.159 --> 01:55:34.239 fantastic so the two CFR part 200 also covers direct and indirect costs for the 1261 01:55:34.239 --> 01:55:38.280 grants to States program the 4% administrative costs are an example of 1262 01:55:38.280 --> 01:55:42.679 indirect costs and your sub subrecipients might also request 1263 01:55:42.679 --> 01:55:48.520 indirect costs these distinctions are super important um and and so important 1264 01:55:48.520 --> 01:55:53.239 that our legal team our legal colleagues helped us put together a memo about it 1265 01:55:53.239 --> 01:55:58.000 uh that we reference all the time and it's linked in this 1266 01:56:04.000 --> 01:56:09.239 slide LSA has a 4% administrative cap for slas hopefully this is familiar to 1267 01:56:09.239 --> 01:56:19.440 you um the FI um and there's no indirect cap for subrecipients but be mindful of 1268 01:56:19.440 --> 01:56:24.320 things like all facilities related costs incurred at the state level office or 1269 01:56:24.320 --> 01:56:28.960 other furniture that doesn't directly relate to a program and phone lines you 1270 01:56:28.960 --> 01:56:35.159 can include them in the 4% but that's the cap um any Sub sub awardees using 1271 01:56:35.159 --> 01:56:39.599 the DI Minimus rate should calculate based on the 1272 01:56:39.599 --> 01:56:47.280 mtdc and those exclude equipment rental costs tuition remission scholarships and 1273 01:56:47.280 --> 01:56:51.800 fellowships and participant support costs Etc there's obviously some links 1274 01:56:51.800 --> 01:56:53.880 in here that you can go to for additional 1275 01:56:53.880 --> 01:56:58.599 information and we'll talk about it tomorrow as well um and these are 1276 01:56:58.599 --> 01:57:04.440 unallowable as direct costs because they aren't contributing to a specific 1277 01:57:05.719 --> 01:57:11.800 project huge shout out to Madison for creating this gorgeous tree the cost 1278 01:57:11.800 --> 01:57:18.320 decision tree this is all her um you have this um in your is one of a handout 1279 01:57:18.320 --> 01:57:22.440 um you should have it as a link as well Madison made up this cost decision to 1280 01:57:22.440 --> 01:57:28.400 help you us um determine when imls funds can be used and if costs costs can be 1281 01:57:28.400 --> 01:57:34.320 counted as match it's just gorgeous by the way we love 1282 01:57:35.560 --> 01:57:40.840 it so we wanted to contextualize this this decision tree so we can you and so 1283 01:57:40.840 --> 01:57:45.840 we're going to use some examples again West chiter public library has a 1284 01:57:45.840 --> 01:57:50.239 community memory project where they allow Community organizations and 1285 01:57:50.239 --> 01:57:54.119 individuals to digitize 1286 01:57:54.599 --> 01:58:01.159 documents they would like to purchase a scanner is it a direct 1287 01:58:01.920 --> 01:58:08.599 cost oh no I this is in theory what we're trying to do here yeah use the 1288 01:58:09.280 --> 01:58:12.719 pointer it's not working it's not working 1289 01:58:12.719 --> 01:58:17.400 no okay we're gonna we're going to point to 1290 01:58:17.400 --> 01:58:22.719 yesp I'm not tall enough to we're going to point to yes it's a 1291 01:58:22.719 --> 01:58:30.119 direct cost yes yes it is okay great is the scanner allowable yes are you using 1292 01:58:30.119 --> 01:58:37.440 federal funds to purchase a said scanner yes you may use federal funds 1293 01:58:37.440 --> 01:58:40.880 for this project and 1294 01:58:43.119 --> 01:58:47.960 purchase okay oh thank you folks you're so you're so 1295 01:58:47.960 --> 01:58:52.880 adaptable um another scenario Library staff training for for training and 1296 01:58:52.880 --> 01:59:00.040 monitoring Patron use using the scanner is the staff training cost a direct 1297 01:59:00.040 --> 01:59:06.119 cost yes see Dennis has figured it 1298 01:59:08.159 --> 01:59:15.199 out or you can flip off the accountable allowable cost is it allowable yes but 1299 01:59:15.199 --> 01:59:22.719 you have to prate their time are you using federal funds no so you can use 1300 01:59:22.719 --> 01:59:25.390 this as match 1301 01:59:25.390 --> 01:59:29.440 [Music] oh okay 1302 01:59:29.440 --> 01:59:35.000 great oh my goodness West Chaser public library has a community memory project 1303 01:59:35.000 --> 01:59:39.320 where Community organizations oh did I print those twice 1304 01:59:39.320 --> 01:59:43.280 I think I did is it one more 1305 01:59:43.280 --> 01:59:51.440 okay uh is it the grant writing okay great uh the grant writing 1306 01:59:51.440 --> 01:59:56.400 uh West public library has a has a project where staff would like to learn 1307 01:59:56.400 --> 02:00:02.440 how to write better grants who wants to do that so is it's it's not quite in 1308 02:00:02.440 --> 02:00:07.920 there is it on the back okay 1309 02:00:09.040 --> 02:00:14.960 aha can you help yes yeah so the same Library who's doing a 1310 02:00:14.960 --> 02:00:19.199 this community memory project they're having a special event 1311 02:00:19.199 --> 02:00:23.639 called a community adct and it's really just a social event where they have 1312 02:00:23.639 --> 02:00:26.280 coffee and 1313 02:00:26.360 --> 02:00:34.119 treats is it a direct cost sure is it an allowable cost 1314 02:00:34.119 --> 02:00:39.000 no so you cannot 1315 02:00:39.000 --> 02:00:43.719 use you cannot use federal funds and you cannot use 1316 02:00:43.719 --> 02:00:47.360 match thank you 1317 02:00:48.760 --> 02:00:53.719 yeah now we're on to indirect costs 1318 02:00:54.639 --> 02:01:00.480 okay my slides are all mixed up okay so again the West cheer public 1319 02:01:00.480 --> 02:01:04.400 library has a community memory project where they allow Community organizations 1320 02:01:04.400 --> 02:01:08.119 and individuals to digitize projects digitize 1321 02:01:08.119 --> 02:01:14.119 documents um potential indirect cost electricity for the climate control and 1322 02:01:14.119 --> 02:01:23.800 scanner use is it a direct cost no it is not is it allowable 1323 02:01:23.800 --> 02:01:29.040 yes it is are you using federal funds 1324 02:01:29.040 --> 02:01:35.159 no if it's paid for by the sub awarde it may be counted as 1325 02:01:35.520 --> 02:01:40.800 match that is far less fun Madison then your middle finger being used as 1326 02:01:40.800 --> 02:01:47.360 pointing to the squares by the way um how about an SLA administrative site 1327 02:01:47.360 --> 02:01:54.560 visit to West cheiter PL to see how the Project's going is it a direct 1328 02:01:54.560 --> 02:02:02.800 cost no is it allowable sure is are you using federal 1329 02:02:02.800 --> 02:02:08.520 funds yeah you are you may use federal funds for this and you can count it 1330 02:02:08.520 --> 02:02:11.239 toward the 4 1331 02:02:13.400 --> 02:02:19.119 per. yep there's a cap on that 1332 02:02:19.480 --> 02:02:24.040 great thank you thank you both for vaning and thank you all for your 1333 02:02:24.040 --> 02:02:28.079 patience with [Applause] 1334 02:02:28.079 --> 02:02:32.800 me oh great okay great all right some other 1335 02:02:32.800 --> 02:02:38.079 considerations um for related to project dates 1336 02:02:38.079 --> 02:02:43.599 um they may affect whether something is allowable or not um so here we go some 1337 02:02:43.599 --> 02:02:49.599 costs uh dated before the project Period start date are unallowable materials and 1338 02:02:49.599 --> 02:02:53.679 equipment must be ordered and delivered within the grant period I just had this 1339 02:02:53.679 --> 02:02:57.800 question I get this question at least once a month it's a big one um 1340 02:02:57.800 --> 02:03:03.800 liquidations of cost must may occur up to 120 days after the award period is 1341 02:03:03.800 --> 02:03:09.199 over also we get that quite frequently Grant period extensions especially due 1342 02:03:09.199 --> 02:03:16.599 to unspent funds are generally not allowed generally not allowed okay just 1343 02:03:16.599 --> 02:03:21.639 gonna say that on behalf of my boss okay okay so we do have another scenario this 1344 02:03:21.639 --> 02:03:25.239 is is the type of scenario that I'm a little bit more comfortable with 1345 02:03:25.239 --> 02:03:32.840 so great all right oh hi program officer Cindy yes uh the cam Bear County Public 1346 02:03:32.840 --> 02:03:37.840 Library needs a bookmobile and they want to use imls funds to do so but since the 1347 02:03:37.840 --> 02:03:41.599 pandemic the wait for vehicles has been very long and there is a chance it won't 1348 02:03:41.599 --> 02:03:45.520 arrive by the end of the grant period what should they do I'm so glad you came 1349 02:03:45.520 --> 02:03:49.520 to me with this question when you did I thought of you first I I so appreciate 1350 02:03:49.520 --> 02:03:54.079 that you are correct about the vehicle or any materials for any project that 1351 02:03:54.079 --> 02:03:58.599 they must be delivered before the end of the grant period one option is to split 1352 02:03:58.599 --> 02:04:03.400 the project over two Grant periods having a planning period for when it 1353 02:04:03.400 --> 02:04:08.480 comes to researching the bookmobile and then the next Grant period for ordering 1354 02:04:08.480 --> 02:04:13.159 however please know that you are taking a 1355 02:04:13.159 --> 02:04:18.760 risk with this model as future lsda funds are never officially guaranteed if 1356 02:04:18.760 --> 02:04:23.920 you prefer to be risk averse I do find find another source of funding sir thank 1357 02:04:23.920 --> 02:04:27.880 you so much you're so welcome I think I'm going to do that 1358 02:04:29.040 --> 02:04:33.920 thanks I'm back as the LST coordinator in the great state of old 1359 02:04:33.920 --> 02:04:39.480 gorgona we have a we have a Statewide project where we purchase ebooks using a 1360 02:04:39.480 --> 02:04:46.760 Content credit model and they have we have to P purchase credits in 1361 02:04:46.760 --> 02:04:52.840 advance uh can I uh purchase these content 1362 02:04:52.840 --> 02:04:59.520 credits uh and just like have them to use whenever or do they have to be spent 1363 02:04:59.520 --> 02:05:04.199 by the end of the grant period this is a great question and we do get it quite a 1364 02:05:04.199 --> 02:05:09.320 bit these content credits must be used before the end of the grant period in 1365 02:05:09.320 --> 02:05:12.800 which they were purchased purchasing the credits and 1366 02:05:12.800 --> 02:05:16.480 selecting the content later is 1367 02:05:16.520 --> 02:05:20.719 unallowable thank you 1368 02:05:24.719 --> 02:05:27.520 I missed that sorry 1369 02:05:29.199 --> 02:05:33.440 everybody there's a lot going on 1370 02:05:33.840 --> 02:05:39.559 shuffling okay other considerations salaries and benefits 1371 02:05:39.559 --> 02:05:45.520 um hours worked must be prated to the project and they generally um generally 1372 02:05:45.520 --> 02:05:51.400 um cannot cover incentives or bonuses um volunteer hours can be converted to in 1373 02:05:51.400 --> 02:05:55.320 kind match um and incentives and bonuses 1374 02:05:55.320 --> 02:05:59.239 would have to be justified as necessary in keeping with the use of non-federal 1375 02:05:59.239 --> 02:06:04.320 funds for similar compensation and part of a plan established before Services 1376 02:06:04.320 --> 02:06:06.520 were 1377 02:06:10.920 --> 02:06:15.320 rendered related to program income these are some questions you can ask does your 1378 02:06:15.320 --> 02:06:20.639 project charge someone money um earned funds must generally go back into the 1379 02:06:20.639 --> 02:06:24.400 project and must be pre-approved by your program officer so again this goes back 1380 02:06:24.400 --> 02:06:29.960 to the old adage of ask questions early do not wait we always want to hear from 1381 02:06:29.960 --> 02:06:33.800 you always 1382 02:06:35.920 --> 02:06:42.239 always required certifications the CTS apply to all of your lsda funded 1383 02:06:42.239 --> 02:06:46.639 projects they require adherence to non-discrimination they prohibit using 1384 02:06:46.639 --> 02:06:51.719 your position for personal gain and a full set of certifications are signed at 1385 02:06:51.719 --> 02:06:56.880 the time of a new Five-Year Plan and at the onboarding of a new authorized 1386 02:06:56.880 --> 02:07:01.559 certifying official annual CTS are signed at the time of the award if you 1387 02:07:01.559 --> 02:07:05.639 happen to have an interim or acting authorized certifying official we do not 1388 02:07:05.639 --> 02:07:10.400 need a full set of CTS from them which require the signature of the state's 1389 02:07:10.400 --> 02:07:14.639 attorney general or the equivalent um if there are questions 1390 02:07:14.639 --> 02:07:19.079 there is a recorded webinar on the State gron state's manual called I signed my 1391 02:07:19.079 --> 02:07:23.239 name what does it mean uh that our general 1392 02:07:23.239 --> 02:07:27.920 councel conducted that may be helpful to 1393 02:07:31.880 --> 02:07:36.719 review and as a pass through agency if you are making sub Awards there is a 1394 02:07:36.719 --> 02:07:41.960 required documentation risk assessment and monitoring um you will still have 1395 02:07:41.960 --> 02:07:46.520 gray areas that is why we're here uh we always always always want to hear from 1396 02:07:46.520 --> 02:07:51.960 you um and it's we encourage questions especially early on in the project when 1397 02:07:51.960 --> 02:07:57.199 things can still be shifted around um and more of these things will be covered 1398 02:07:57.199 --> 02:08:01.760 in our monitoring session tomorrow that's 1399 02:08:03.920 --> 02:08:12.559 right that concludes allowable costs y now we're open for questions any and 1400 02:08:13.280 --> 02:08:19.920 all desk Mindy has one back here um I have a question and uh by the 1401 02:08:19.920 --> 02:08:24.960 way as a like heads up I I want you to say no 1402 02:08:24.960 --> 02:08:32.960 so that's so helpful um with regard to bonuses and incentives um is longevity 1403 02:08:32.960 --> 02:08:39.599 pay considered in that bonus incentive I think we would have to 1404 02:08:39.599 --> 02:08:43.840 have a conversation okay about that we can't 1405 02:08:43.840 --> 02:08:48.000 give a full yes or no on it I'll call Dennis but if you want us to say no we 1406 02:08:48.000 --> 02:08:54.320 can say no we can say no it and I think one thing to point out 1407 02:08:54.320 --> 02:08:58.960 is let's say 1408 02:08:58.960 --> 02:09:03.719 uh retrofitting bookmobiles is an allowable cost but you don't want to 1409 02:09:03.719 --> 02:09:10.920 deal with that you can say no right right exactly as the slaa you can say we 1410 02:09:10.920 --> 02:09:18.199 do not pay for those types of costs yeah that's a oh yeah goad on the bonus um 1411 02:09:18.199 --> 02:09:23.079 question thing I thought there was some place in one of the CFR where it says it 1412 02:09:23.079 --> 02:09:29.000 has to be consistent for both state and federally funded people so if there is 1413 02:09:29.000 --> 02:09:35.599 some sort of like in that longevity bonus if the state had approved that to 1414 02:09:35.599 --> 02:09:40.040 retain people they were going to give a 5% for people who've been here 10 years 1415 02:09:40.040 --> 02:09:44.360 and 10% for people who've been here 20 years or something silly like that then 1416 02:09:44.360 --> 02:09:48.679 if it's consistent of both sides then it would be allowed is that still the case 1417 02:09:48.679 --> 02:09:52.239 or is this saying the inconsistencies are not 1418 02:09:52.239 --> 02:09:56.639 allowed the inconsistencies are definitely not allowed so it's good that 1419 02:09:56.639 --> 02:10:02.119 it's consistent that that would be like a solid uh point in your cost 1420 02:10:02.119 --> 02:10:08.159 justification cheese wedge uh and and that's really with any costs that you 1421 02:10:08.159 --> 02:10:14.239 use federal funds for they they need to be consistent with how you use State 1422 02:10:14.239 --> 02:10:19.719 funds as well so if you wouldn't pay for something with State funds but you'll 1423 02:10:19.719 --> 02:10:24.199 use federal funds for it uh you you probably don't want to use federal funds 1424 02:10:24.199 --> 02:10:29.599 for it yeah and I think too going back to that Foundation of reasonable and 1425 02:10:29.599 --> 02:10:36.119 necessary it's like is what this contractor is asking for reasonable to 1426 02:10:36.119 --> 02:10:39.559 what they're actually doing I think that's probably the most most critical 1427 02:10:39.559 --> 02:10:46.800 piece and to what Madison just said not using a federal contract to sort of 1428 02:10:46.800 --> 02:10:50.159 skirt what you would normally do with the rest of the state employees so yeah 1429 02:10:50.159 --> 02:10:53.239 that consistency is the cas 1430 02:10:53.520 --> 02:11:02.040 P okay so I have two questions um so I know in the allowables 1431 02:11:02.040 --> 02:11:07.320 OR ineligibles Capital purchases are not allowed or 1432 02:11:07.320 --> 02:11:13.920 capital projects so building those type things but often times with uh online 1433 02:11:13.920 --> 02:11:20.239 databases or ebooks some of for us our ebook purchases are listed as 1434 02:11:20.239 --> 02:11:24.360 capitalized is there a conflict there or is that we're looking at two different 1435 02:11:24.360 --> 02:11:29.480 issues here yeah go ahead that sounds like a 1436 02:11:29.480 --> 02:11:37.040 state language say the same thing declaration um so it should be okay that 1437 02:11:37.040 --> 02:11:43.360 I mean yeah like ebooks are not okay a capital project they're yeah from an i 1438 02:11:43.360 --> 02:11:46.760 constru they're not a yeah okay but we should leave it you don't need an allen 1439 02:11:46.760 --> 02:11:51.440 wrench for an ebook so we're good okay so but we should not confuse the issue 1440 02:11:51.440 --> 02:11:54.960 by adding that verbiage into the spr please 1441 02:11:54.960 --> 02:11:59.800 don't and my other question is back to the program income we get this question 1442 02:11:59.800 --> 02:12:05.679 a lot is like if you have a maker space and they have um sewing machines and 1443 02:12:05.679 --> 02:12:09.280 everything and you're keeping bobbins and thread around but people are having 1444 02:12:09.280 --> 02:12:14.000 to if in case people need to buy bobbins or thread or 1445 02:12:14.000 --> 02:12:20.040 whatever we've always allowed that as cost recovery what terminology would you 1446 02:12:20.040 --> 02:12:24.480 prefer us to use in those situations because we're not really it's not income 1447 02:12:24.480 --> 02:12:31.599 as in we're selling big things but we are allowing them to there's a small 1448 02:12:31.599 --> 02:12:36.520 nominal fee for supplies if the if the income is going right back into the 1449 02:12:36.520 --> 02:12:42.159 project then it's allowable yeah so I mean if you're not truly making money 1450 02:12:42.159 --> 02:12:46.239 above that then it's 1451 02:12:46.239 --> 02:12:51.960 allowable disagree no I I would agree yeah and that's generally how we frame 1452 02:12:51.960 --> 02:12:58.239 uh program income is uh we want we generally want those funds that you are 1453 02:12:58.239 --> 02:13:02.800 charging to go back into that same project um you just want to make sure 1454 02:13:02.800 --> 02:13:07.800 that it's that it's documented that you have pre-approval of IM imls to do 1455 02:13:07.800 --> 02:13:12.639 that that's true Terry 1456 02:13:50.760 --> 02:13:55.800 I mean I would recommend that you do it for each and every project just so that 1457 02:13:55.800 --> 02:14:02.280 you have clear documentation per project so if let's 1458 02:14:02.280 --> 02:14:06.520 say if an auditor were to come in and be like where are your project files and 1459 02:14:06.520 --> 02:14:09.760 they go look through a project they're like the CTS aren't in here it's like oh 1460 02:14:09.760 --> 02:14:14.040 that's because we keep the CTS over like it's probably not a it's probably up to 1461 02:14:14.040 --> 02:14:17.520 how you store your records and how you 1462 02:14:17.520 --> 02:14:22.280 organize your records but I would generally recommend doing the Cs for 1463 02:14:22.280 --> 02:14:26.199 every project I would agree I know it was best practice when I was in Ohio 1464 02:14:26.199 --> 02:14:30.280 that we would ask them to sign for every project if you're storing them even even 1465 02:14:30.280 --> 02:14:34.199 electronically you can just go to that particular project and they're all right 1466 02:14:34.199 --> 02:14:38.880 there so I would also recommend it not to mentioned the project directors under 1467 02:14:38.880 --> 02:14:43.239 at a you know Regional or a system could be different so um I think yeah it's 1468 02:14:43.239 --> 02:14:47.199 just good to make sure everybody knows 1469 02:14:51.360 --> 02:14:55.719 these are great questions you guys are sweating up there it's a great group it 1470 02:14:55.719 --> 02:14:58.719 such a great group thanks 1471 02:15:02.119 --> 02:15:07.599 Mara we won't accept any questions about allowable costs after this get done I 1472 02:15:07.599 --> 02:15:11.559 certainly won't I'm done you saw 1473 02:15:12.320 --> 02:15:17.159 this all right okay