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the institute of museum and library
services native american native hawaiian

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museum services information session
my name is sarah glass i'm a senior

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program officer in the office of museum
services and i'm happy that you're

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interested in preparing an application
for the imls native american native

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hawaiian museum services grant program
i will be referring to the program

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throughout this presentation as nanh the
abbreviation of the program title

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my goal in this presentation is to
provide specific information about the

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ninh grant program and make some
recommendations that you may wish to

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consider when preparing your application
since this is a pre-recorded webinar and

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you won't have the opportunity to ask
questions

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feel free to contact me or any of the
other staff in the office of museum

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services to seek answers to your
questions or to discuss a project idea

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the staff contact slide is shown later
in this webinar

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this is one of a series of pre-recorded
webinars designed to help you find the

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information you need to create a
competitive application for imls museum

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funding
choosing a funding opportunity for fy

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2023 was pre-recorded and is available
as a video and as a pdf of the slides

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plus as a transcript on our website at
the link identified here

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in that webinar we cover the imls vision
mission and strategic plan

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with an emphasis on how they influence
our grant making

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we also address institutional
eligibility provide a quick overview of

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all of our funding opportunities
how to find information online with a

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focus on our website and we cover the
two places you must be registered in

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order to apply for an imls grant
we strongly recommend that you view this

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webinar to get the complete picture of
preparing and submitting a competitive

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application to the nah program
in addition to this nanh webinar we are

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providing pre-recorded webinars for all
of our museum grant programs you can

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find links to these on the grant program
landing pages on our website

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we're often asked about the number of
applications and funding success rates

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so here are the figures for the past
five years for this program

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as you can see nah has had a somewhat
consistent increase in appropriated

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funding over time
we seek to award the strongest proposals

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with the greatest potential to
strengthen tribal museum services

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looking back to the beginning of the
program in 2005 the first year we made

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awards we have since received 635
applications

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of those
416 have received grants which has

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totaled over 21 million in funding to
support the museum services of tribes

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alaskan native villages and corporations
and native hawaiian serving

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organizations to date awards have been
made under this program to organizations

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located in 30 states

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in this presentation i'll be addressing
the following topics

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program goals and eligibility
characteristics of successful nan

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projects
important dates and times

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the questions of how much you may
request in funding how many applications

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you may submit and how long your project
can last

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examples of allowable and unallowable
costs

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application components application tips
the review process and imls staff

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contact information

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let's begin with the nah program goals
the overall goal of the nanh program is

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to support projects that enhance museum
services in order to assist tribes

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alaska natives and organizations that
primarily serve native hawaiians to

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provide opportunities to sustain
heritage culture and knowledge through

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strengthened activities in areas such as
exhibitions educational services and

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programming professional development and
collection stewardship

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since it is designed to serve indian
tribes alaska natives and native

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hawaiians the nanh program has unique
eligibility criteria from other museum

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grant programs offered at imls
i encourage you to read the specific

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eligibility criteria noted on our
website and in the notice of funding

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opportunity and contact us with any
questions

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here are some more details on
eligibility requirements for the nah

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program
an organization is eligible to apply to

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this program if they are a federally
recognized indian tribe as identified by

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the bureau of indian affairs
an alaska native village or corporation

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or a non-profit organization that
primarily serves and represents native

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hawaiians in most circumstances other
entities such as museums libraries

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cultural centers schools tribal colleges
or departments of education are not

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eligible to apply on their own
however the three types of eligible

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entities listed here are welcome to
partner with those non-eligible entities

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or organizations
the applicant for the grant must meet

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the eligibility criteria but the
partners are not required to do so

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what are characteristics of successful
native american native hawaiian museum

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services applications
there are four

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and successful projects address all of
them well

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as you prepare your application you
should keep these characteristics in

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mind
first institutional impact your project

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should address a key need or challenge
that faces your organization

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second in-depth knowledge your proposal
should reflect the thorough

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understanding of current practice and
knowledge about the subject matter

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third project-based design your work
plan should consist of a set of logical

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interrelated activities tied directly to
addressing the key need or challenge

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and fourth demonstrable results your
project should generate measurable

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results that tie directly to the need or
challenge it was designed to address

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it has been our experience that an
unfunded application is one that has

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failed to deliver convincingly on one or
more of these so it's a good idea to

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think about how you structure your
application to show how your project

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will be strong in each

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i want to remind you of important dates
for nanh applications

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they are due by 11 59 pm eastern time on
november 15 2022

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this deadline is non-negotiable and the
timestamp is auto-generated by the

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grants.gov system
you will hear this again and again but

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start early and submit early
that way if you encounter a difficulty

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of any kind when submitting your
proposal you'll have some time to

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resolve the problem
after undergoing a peer review process

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nah awards will be announced in june
2023 and projects must be scheduled to

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start july 1st 2023
please make sure everyone involved in

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preparing your grant application is
aware of these dates

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nah applicants can request anywhere from
five thousand to a hundred thousand

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dollars in grant funds
if you ask for less than five thousand

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or more than a hundred thousand your
application will be rejected and not

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reviewed
there is no cost share requirement

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though you may include one if your
organization will contribute funds

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towards this particular project
it's important to note that if you

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decide to include a cost share in your
application it must be met by the end of

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the award we will hold you to that
figure so keep that in mind when

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applying
cost share can be in the form of cash

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staff or volunteer time or third party
contributions it may not be funds from

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another federal source
in terms of how many applications you

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may submit there's no limit to the
number of applications you can file in

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response to the fy 23 funding
announcement for the manh program

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however you'll want to consider your
organization's capacity not just to

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write and submit multiple strong
proposals but then to manage multiple

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federal awards at once
and finally how long may a project last

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nah projects must be at least one year
but may not exceed three years in length

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i have used the term project here
several times so let's take a minute to

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consider exactly what that means
the project management institute has a

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good definition
this is a temporary endeavor undertaken

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to create a unique product service or
result

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they go on to further explain that a
project is temporary because it has a

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defined beginning and end in time and
therefore define defined scope and

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resources
and a project is unique in that is not a

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routine operation but rather a specific
set of activities designed to accomplish

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a singular goal
we recommend that you keep this

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definition in mind as you conceptualize
your imls project think of it as a

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temporary non-routine set of activities
which collectively have a beginning and

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an end in time a defined scope requiring
specific resources and which are

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designed to accomplish a specific
singular goal

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this slide shows a list of many types of
projects we can fund under the nah

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program and we invite you to develop and
apply for projects that best meet your

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tribes or institutions needs remember
the overall goal of the na h program is

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to assist tribes alaska natives and
native hawaiian organizations to enhance

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their museum services and provide
opportunities to sustain their heritage

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culture and knowledge
you are not necessarily required to have

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a physical museum or cultural center in
order to provide these types of services

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while there are technically no project
categories for the nah program it does

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have several primary goals and
objectives which are linked to the

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overarching goals of the imls strategic
plan

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we cover these in the choosing a funding
opportunity webinar and they are

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to champion lifelong learning
strengthen community engagement

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and advanced collection stewardship and
access

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i will review the nan goals and
objectives in the next three slides and

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you should keep these in mind as you
prepare your application

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each nan program goal has a set of
objectives which essentially provide a

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list of the types of projects that fit
within that goal

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so a project that aligns with goal 1
might include but is not limited to

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program development for all types of
audiences

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all are part of an exhibit
creating interpretive plans

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training for teachers partnerships with
schools or out-of-school audiences

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program evaluation and professional
development opportunities for the native

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american native alaskan and native
hawaiian museum workforce

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these types of projects should start
with the concept of learner at the

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center and build around it
spend time really thinking through who

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your learners in this project are and
what their needs are

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it's likely not going to be everybody so
who is it really

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what do they want to learn what do you
want them to learn and what's the best

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way to go about that
we'll get to the idea of problems and

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needs in a few minutes but a major
takeaway here is to be focused on

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identifying your target audience and
thinking about how you are going to

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serve them

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a project that aligns with goal 2 is
likely to include activities that

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contribute directly to your work to
build the capacity of your museum

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services within your tribe or
organization

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projects might include but are not
limited to

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institutional planning and policy
development the recruitment and

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development of museum staff and the
enhancement of technology such as your

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website or necessary software and
hardware for museum operations

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projects that align with goal 3 include
just about anything you need to do for

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and with your collections except acquire
them

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we are very open to projects that have
multiple components configured in ways

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that make sense for you
one project might consist of cataloging

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taking digital photographs and updating
database records while another might

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combine digitization activities with
rehousing

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we support conservation projects of all
kinds from general detailed and

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environmental surveys to conservation
treatments and environmental

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improvements and you're welcome to
incorporate aspects of training or

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collections management into these
projects if doing so makes sense for

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your situation
we also support projects focused on

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preserving and perpetuating native
language or traditional cultural

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practices including archival
documentation oral histories or

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repatriation efforts
it's important to note that with

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collections and conservation focused
projects we encourage a step-by-step and

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progressive approach this means
addressing needs creating a prioritized

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list of activities and following through
by doing the most important and logical

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things first

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we'll turn now to types of allowable and
unallowable costs for your project

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be careful when preparing your proposal
to only include allowable costs in your

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federal funding request and any cost
share you choose to provide

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including unallowable costs can hurt
your chances of getting positive reviews

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and being recommended for funding
we'll go through some common expenses

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that are allowable and unallowable but
for details you'll want to console the

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federal regulations that govern federal
awards

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we call these two cfr 200 for short but
the full title

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is title ii
subtitle a chapter 2 part 200 uniform

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administrative requirements cost
principles and audit requirements for

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federal awards i know that sounds like a
mouthful but these regulations contain

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important guidance that all federal
grant applicants and recipients should

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be aware of
fortunately they are available online in

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a searchable format via the us
government publishing office website

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listed on the screen
a particular interest for the topic of

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allowable or unallowable costs is
subpart e cost principles a small

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section of which is shown on the right
side of this slide

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here's a partial list of some common
examples of allowable costs the same

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list can be found in section d6a of the
nanh notice of funding opportunity

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these costs may be part of what you ask
imls to pay for with federal funds or

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what you will pay for as part of your
cost share if you

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choose to include any
again the rules about allowability apply

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to both so when completing your project
budget be sure to check that all costs

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you include whether grant funds or cost
share are allowable

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you are required to explain all of your
proposed expenses in your application

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budget

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also in section d6a of the nan notice of
funding opportunity we provide a list of

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generally unallowable costs
these costs may not be part of what you

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ask imls funds to pay for nor can they
be included as part of your cost share

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in fact unallowable expenses can't show
up anywhere in your proposal

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as you prepare your application budget
it's a good idea to compare your list of

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proposed expenses against these lists of
allowable and unallowable costs as well

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as against the federal cost principles
which again can be found in two cfr part

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200 that part of the code of federal
regulations i mentioned a couple slides

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ago

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next up are application components
your application will consist of a

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series of individual documents and it's
very important to make sure you prepare

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and submit everything
necessary for your application to be

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considered complete
application components fall into three

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categories in the nah funding
opportunity

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the first is that of required documents
all applications must include the

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documents listed here
a mission of even just one can result in

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the exclusion of your application from
further consideration

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also important to note are page limits
if you exceed the page limit specified

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in the notice of funding opportunity we
must remove the extra pages before your

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application goes out for review that
means your reviewer may see a paragraph

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or sentence end in mid air and will
wonder about your planning skills and

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your attention attentiveness to detail
make sure your content fits into the

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page limit specified and make sure the
number of pages holds when you convert

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your document to a pdf
two of the required forms are ones

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you'll download through grants.gov and
they are dynamic

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by that i mean that your answers to
certain questions will determine which

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questions you see next
these are the imls supplementary

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information form including abstract and
the imls museum program information

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forum

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in the second category of application
components

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is
conditionally required documents

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some applicants must include one two or
more of these and it's important that

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you know which are required for your
application

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if you are a non-profit organization
that primarily serves and represents

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native hawaiians then you must include
your proof of nonprofit status issued by

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the irs as well as appropriate proof of
eligibility documentation outlined in

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the notice of funding opportunity
if you are using a federally negotiated

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indirect cost rate in your budget then
you must include a copy of your final

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rate agreement
if you create digital products during

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the course of your project then you must
complete and submit a digital products

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plan
if you're requesting support for

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conservation treatment then you must
include detailed condition reports and

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or formal conservation treatment
proposals

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just like the required documents
omission of even one of these can result

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in the exclusion of your application
from further consideration

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and please note that the term digital
product includes anything like digitized

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and born digital content resources or
assets software research data etc

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if you're creating any of these types of
materials you must include the plan with

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your application
appendix 4 of the notice of funding

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opportunity
funding opportunity contains further

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00:18:32.240 --> 00:18:37.039
guidance for creating a digital products
plan

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third group of application components

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is supporting documents
and here's a partial list of examples

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supporting documents are optional you
may submit some or none

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we urge you to make good decisions here
and include those that will supplement

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your proposal this is not the place to
introduce brand new information rather

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as the name suggests they should lend
support to your project justification

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work plan and intended results that
you've already spelled out in your

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application narrative
for example

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have you identified a partner whose
involvement is key to the project's

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success
if so a letter of support or commitment

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would go a long way to reassuring
reviewers that they are on board and the

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project will succeed
pictures can help give reviewers who may

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not be familiar with your institution
programs collections or community a

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00:19:31.440 --> 00:19:34.960
better idea of what you're describing
within your narrative

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00:19:34.960 --> 00:19:38.400
vendor quotes or equipment
specifications show you've done some of

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00:19:38.400 --> 00:19:42.640
the leg work in getting appropriate
estimates for project costs

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we recommend that you be respectful of
your reviewers time and avoid any

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temptation to include hundreds of pages
of extraneous material that is not

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directly relevant to your project
being judicious really does work to your

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00:19:55.520 --> 00:19:59.120
benefit
so supporting documents can make or

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00:19:59.120 --> 00:20:03.280
break an application
include what is important and helpful

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00:20:03.280 --> 00:20:08.400
and stop there
now let's talk about the narrative of

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your proposal
you have five pages to cover three very

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00:20:12.720 --> 00:20:16.240
important topics and the notice of
funding opportunity provides length and

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guidance on what the narrative should
include

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you should organize your narrative using
these three section headings and

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consider the nanh grant program goals
and objectives you have selected as you

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develop it

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00:20:31.520 --> 00:20:36.320
so first is the project justification
what need problem or challenge will your

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project address and how was it
identified describe how you have used

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demographic information economic
circumstances condition assessments or

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00:20:45.280 --> 00:20:49.600
other relevant data from reliable
sources to define the need problem or

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00:20:49.600 --> 00:20:53.200
challenge and develop the scope for your
project

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who is the target group for your project
and how have they been involved in the

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planning
target group refers to those who will be

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most immediately and positively affected
by your project

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00:21:03.840 --> 00:21:08.080
identify the number of individuals in
the target group or in each target group

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if you identify more than one
and who are the ultimate beneficiaries

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for this project
beneficiaries refers to those who are

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likely to be aided in the long term by
your project

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they may or may not be the same as your
target group

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00:21:22.480 --> 00:21:25.919
identify the number of
individuals who will benefit from your

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project in the long term if reliable and
defensible counts are possible otherwise

304
00:21:30.880 --> 00:21:34.480
describe the characteristics of the
beneficiaries you expect to be served

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00:21:34.480 --> 00:21:38.000
eventually by your project

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00:21:39.200 --> 00:21:43.600
in section e of the notice of funding
opportunity under review criteria you

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will find a list of questions that
reviewers are asked to answer when they

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review your proposal
it's a good idea to refer to these as

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you craft your narrative to be certain
you are providing reviewers clear solid

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information
you will see that these questions

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correspond fairly directly with the
prompts you were given to write your

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narrative

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because the need problem or challenge is
foundational in your application keep

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00:22:09.520 --> 00:22:12.880
these points in mind
the federal government wants its

315
00:22:12.880 --> 00:22:16.080
investment to result in something
getting better

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00:22:16.080 --> 00:22:19.600
as you define your need problem or
challenge articulate what will get

317
00:22:19.600 --> 00:22:24.240
better as a result of your project as
precisely as possible will someone learn

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00:22:24.240 --> 00:22:28.799
something develop a skill change an
attitude will members of your community

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00:22:28.799 --> 00:22:32.240
be better able to work together to solve
problems

320
00:22:32.240 --> 00:22:36.640
will collections be better cared for
will their lifespan be extended will

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00:22:36.640 --> 00:22:40.880
access to your collections and the
information surrounding them be expanded

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00:22:40.880 --> 00:22:45.760
identify why it is important that this
particular change happens

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00:22:45.760 --> 00:22:50.799
hone your problem definition carefully
in clear succinct terms and gather and

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00:22:50.799 --> 00:22:55.840
present data that supports your problem
definition

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00:22:57.600 --> 00:23:00.799
if the project justification section was
the y

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00:23:00.799 --> 00:23:06.880
the project works plan section is where
you identify the who what when and how

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00:23:06.880 --> 00:23:11.280
who will do what activities when and
using what resources

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00:23:11.280 --> 00:23:14.480
you should explain how you will track
your progress towards achieving your

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00:23:14.480 --> 00:23:18.559
intended results and what you'll do if
you need to correct course

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00:23:18.559 --> 00:23:22.000
note that we ask you to think about
risks that are inherent in your

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particular project and to tell us how
you've taken that into account in your

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planning i'll say more about risks in a
few minutes

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again
this is the list of questions in section

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e of the notice of funding opportunity
that reviewers are asked to answer when

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they review your proposal so make sure
your narrative is answering these

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00:23:42.960 --> 00:23:45.679
effectively

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your work plan will be built on
activities so it's important to be clear

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00:23:51.440 --> 00:23:55.760
about what an activity is
an activity is something that someone

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00:23:55.760 --> 00:24:00.080
does it has a beginning and an end just
like projects

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00:24:00.080 --> 00:24:02.799
and you know when you've finished it
because it doesn't need to be done

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00:24:02.799 --> 00:24:06.960
anymore it's no longer on your to-do
list

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00:24:06.960 --> 00:24:12.559
an activity is not a goal a result or an
outcome rather it is something you do as

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00:24:12.559 --> 00:24:17.360
part of striving to achieve those
should aim for a reasonable level of

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00:24:17.360 --> 00:24:20.480
granularity in identifying your
activities

345
00:24:20.480 --> 00:24:23.360
that might be hard but strive for
balance

346
00:24:23.360 --> 00:24:27.279
too much in your work plan becomes
bogged down and confusing but too little

347
00:24:27.279 --> 00:24:30.640
and someone who is reading your
application won't understand the who

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00:24:30.640 --> 00:24:34.720
when what and how of your project

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00:24:36.080 --> 00:24:39.200
we also ask
you to think about risks that are

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00:24:39.200 --> 00:24:43.200
inherent in your particular project and
to tell us how you've taken that into

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00:24:43.200 --> 00:24:47.440
account in your planning
think of it as answering the question

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00:24:47.440 --> 00:24:53.360
what if x doesn't go according to plan
there is no checklist of risks but every

353
00:24:53.360 --> 00:24:58.080
project has them the best proposals will
show that you are aware of them and have

354
00:24:58.080 --> 00:25:00.640
fought through a plan for dealing with
them

355
00:25:00.640 --> 00:25:04.640
look at your activities and think about
what could go wrong focus on the ones

356
00:25:04.640 --> 00:25:09.360
where your experience tells you yes that
could happen and identify steps you

357
00:25:09.360 --> 00:25:13.440
would take in response
for example if you intend to hire

358
00:25:13.440 --> 00:25:18.480
someone into a grant funded position to
work on the project activities what will

359
00:25:18.480 --> 00:25:22.720
you do if it takes longer than expected
to find the right candidate bring them

360
00:25:22.720 --> 00:25:27.279
on board and train them
imless knows things go differently than

361
00:25:27.279 --> 00:25:32.640
expected we just want you to prepare by
identifying implementable options should

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00:25:32.640 --> 00:25:35.039
they occur

363
00:25:37.039 --> 00:25:40.400
the third section of your narrative
should be devoted to articulating your

364
00:25:40.400 --> 00:25:44.480
project's intended results
this section is your chance to convince

365
00:25:44.480 --> 00:25:48.000
the reviewers that your project will
result in something getting better

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00:25:48.000 --> 00:25:51.360
the neuter problem you identified in
your project justification will be

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00:25:51.360 --> 00:25:55.360
addressed and it will be diminished or
eliminated altogether

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00:25:55.360 --> 00:25:59.120
think about this question from the dual
perspectives of advancing the museum's

369
00:25:59.120 --> 00:26:03.360
services of your tribe or institution as
well as ensuring that the federal

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00:26:03.360 --> 00:26:08.080
investment made through this grant will
generate benefits to society

371
00:26:08.080 --> 00:26:11.840
how will you know that your project has
been successful how will you measure

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00:26:11.840 --> 00:26:15.440
that success
if your project will generate tangible

373
00:26:15.440 --> 00:26:19.840
products and most do
here's the opportunity to describe them

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00:26:19.840 --> 00:26:22.640
and make the case that they will be
useful

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00:26:22.640 --> 00:26:26.559
last but not least we ask that you tell
us how you will sustain the benefit of

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00:26:26.559 --> 00:26:29.600
the project
how will this improvement that you

377
00:26:29.600 --> 00:26:33.200
propose to make continue once your grant
is over

378
00:26:33.200 --> 00:26:37.960
what will the longer term impact be

379
00:26:38.080 --> 00:26:42.080
and again here is the list of review
questions that reviewers are asked to

380
00:26:42.080 --> 00:26:45.039
answer when they read and score the
project results section of your

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00:26:45.039 --> 00:26:48.240
narrative
these are found in section e of the

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00:26:48.240 --> 00:26:52.039
notice of funding opportunity

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00:26:53.600 --> 00:26:57.360
we often hear that defining intended
results and success measures is

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00:26:57.360 --> 00:27:00.880
challenging for applicants so it's worth
spending a little bit of time on this

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00:27:00.880 --> 00:27:04.640
here
let's think back to the questions we

386
00:27:04.640 --> 00:27:08.320
referenced a couple slides ago when we
talked about defining the need problem

387
00:27:08.320 --> 00:27:11.120
or challenge that your project is
addressing

388
00:27:11.120 --> 00:27:14.799
if you said someone will learn something
how will you know

389
00:27:14.799 --> 00:27:19.120
if your problem related to segments of
your community being better able to work

390
00:27:19.120 --> 00:27:22.799
together how will you know when that has
been achieved

391
00:27:22.799 --> 00:27:26.799
if collections will be better cared for
how will you be sure and how will you

392
00:27:26.799 --> 00:27:30.399
measure better
if you're digitizing to expand

393
00:27:30.399 --> 00:27:34.880
accessibility how will you know when
you've done it all of your results

394
00:27:34.880 --> 00:27:37.840
should tie back to your need problem or
challenge

395
00:27:37.840 --> 00:27:42.640
you may well experience tangible
tangential benefits and or other

396
00:27:42.640 --> 00:27:48.000
positive outcomes but make sure you
identify them as in addition to and not

397
00:27:48.000 --> 00:27:51.840
instead of your original intended
results

398
00:27:51.840 --> 00:27:55.200
reviewers are likely to see that as a
disconnect

399
00:27:55.200 --> 00:27:59.440
this focus on project results and
measuring success in meaningful ways is

400
00:27:59.440 --> 00:28:03.279
not new but it isn't necessarily easy
either

401
00:28:03.279 --> 00:28:07.679
there are many ways to define and
measure success and each situation is

402
00:28:07.679 --> 00:28:10.960
unique
to aid you in visualizing what success

403
00:28:10.960 --> 00:28:14.720
could look like for your project we
encourage you to consider using a logic

404
00:28:14.720 --> 00:28:20.799
model to explain your intended results
and your plan for achieving them

405
00:28:21.039 --> 00:28:26.880
some nan applicants use logic models and
reviewers appreciate their consciousness

406
00:28:26.880 --> 00:28:30.960
their conciseness and focus
there are many excellent resources

407
00:28:30.960 --> 00:28:35.600
available to help you construct a logic
model and among these are imls's shaping

408
00:28:35.600 --> 00:28:40.159
outcomes a free online course developed
in partnership with indiana university

409
00:28:40.159 --> 00:28:45.520
purdue university of indianapolis
it's available at the website on the

410
00:28:45.520 --> 00:28:48.480
screen
and it's customized to meet the needs of

411
00:28:48.480 --> 00:28:51.919
museum applicants
there are downloadable worksheets and

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00:28:51.919 --> 00:28:56.000
numerous examples that you are likely to
find relevant to your work

413
00:28:56.000 --> 00:29:01.039
so to recap your narrative has three
sections project justification project

414
00:29:01.039 --> 00:29:05.279
work plan and project results and you
have five pages for it

415
00:29:05.279 --> 00:29:09.279
it's important to remember that the
sections are all equally important

416
00:29:09.279 --> 00:29:13.360
write clearly address what we ask you to
address and keep an eye on those review

417
00:29:13.360 --> 00:29:16.399
criteria
we're telling you here exactly what the

418
00:29:16.399 --> 00:29:22.559
reviewers will look for so make it easy
for them to find it and understand it

419
00:29:24.320 --> 00:29:29.279
at the end of 2020 the government added
a new requirement to all federal awards

420
00:29:29.279 --> 00:29:33.600
agencies are now required to measure the
performance of awardees

421
00:29:33.600 --> 00:29:37.520
this performance performance measurement
requirement is different from project

422
00:29:37.520 --> 00:29:41.840
evaluation which is typically included
in a project proposal

423
00:29:41.840 --> 00:29:46.320
performance measurement tells us how
good a job you did as a federal grantee

424
00:29:46.320 --> 00:29:51.120
it helps imls understand manage and
improve our grant programs and the

425
00:29:51.120 --> 00:29:56.080
assistance we provide to applicants and
awardees and it helps us inform internal

426
00:29:56.080 --> 00:30:01.840
stakeholders such as imls leadership or
key staff in our various offices

427
00:30:01.840 --> 00:30:06.080
as well as external stakeholders such as
legislative and oversight committees the

428
00:30:06.080 --> 00:30:10.320
media or the general public about our
grant making

429
00:30:10.320 --> 00:30:15.039
project evaluation by contrast is all
about your project's intended results or

430
00:30:15.039 --> 00:30:19.039
outcomes the prompts for each section of
your narrative we've just covered

431
00:30:19.039 --> 00:30:23.600
project justification work plan and
results essentially provide an outline

432
00:30:23.600 --> 00:30:28.320
of your evaluation methods
we ask you what need you are addressing

433
00:30:28.320 --> 00:30:31.840
and what associated results do you want
your project to have

434
00:30:31.840 --> 00:30:36.000
how you will track progress toward
achieving your intended results and how

435
00:30:36.000 --> 00:30:39.679
the knowledge skills behaviors or
attitudes of your target audience will

436
00:30:39.679 --> 00:30:44.240
change as a result of your project
so now let's turn our focus to the

437
00:30:44.240 --> 00:30:51.320
performance measurement and how we will
ask you to plan for and report on it

438
00:30:52.240 --> 00:30:57.120
section a3 of the aah notice of funding
opportunity provides a sample chart

439
00:30:57.120 --> 00:31:01.360
which applicants may but are not
required to use

440
00:31:01.360 --> 00:31:04.880
on the left side of the chart are four
commonly used performance measures that

441
00:31:04.880 --> 00:31:09.679
imls has adopted for this effort
effectiveness the extent to which

442
00:31:09.679 --> 00:31:12.960
activities contribute to achieving the
intended results

443
00:31:12.960 --> 00:31:18.399
efficiency how well resources such as
funds expertise or time are used and

444
00:31:18.399 --> 00:31:22.880
costs are minimized while generating
maximum value for the target group

445
00:31:22.880 --> 00:31:25.440
quality
how well the activities meet the

446
00:31:25.440 --> 00:31:30.320
requirements and expectations of the
target group and timeliness the extent

447
00:31:30.320 --> 00:31:35.279
to which each task or activity is
completed within the proposed time frame

448
00:31:35.279 --> 00:31:39.039
across the top are information points
that we're asking you to use in your

449
00:31:39.039 --> 00:31:43.679
statements with examples of each
for instance with data we will collect

450
00:31:43.679 --> 00:31:48.159
our listed counts costs weights volumes
temperatures percentages and hours as

451
00:31:48.159 --> 00:31:52.240
well as qualitative observations
opinions and feelings

452
00:31:52.240 --> 00:31:56.240
for each performance measure we provide
a couple of examples addressing issues

453
00:31:56.240 --> 00:31:59.440
that might turn up in museum and library
projects

454
00:31:59.440 --> 00:32:02.880
our intent was to make it easy for
applicants to see the relationship

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00:32:02.880 --> 00:32:06.559
between this request and the project
they are proposing

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00:32:06.559 --> 00:32:10.080
the blank space is where we suggest
applicants write their own performance

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00:32:10.080 --> 00:32:14.159
measure statements and the chart is
constructed so it can expand to allow as

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00:32:14.159 --> 00:32:17.760
much space as needed
we are looking for one statement for

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00:32:17.760 --> 00:32:21.919
each required performance measure you
may provide more than one statement per

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00:32:21.919 --> 00:32:26.559
measure if you wish however we do limit
the performance measurement plan to two

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00:32:26.559 --> 00:32:29.559
pages

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00:32:30.960 --> 00:32:34.720
at this point i'd like to share a few
tips based on our experiences with the

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00:32:34.720 --> 00:32:38.480
nah application submission process each
year

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00:32:38.480 --> 00:32:41.919
first off
you must submit your application online

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00:32:41.919 --> 00:32:45.840
through grants.gov
imls does not accept applications by

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00:32:45.840 --> 00:32:50.960
mail or email
in order to register with grants.gov

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00:32:50.960 --> 00:32:57.360
you must have an active sam.gov
registration and uei number

468
00:32:57.360 --> 00:33:01.519
so make sure your registrations for both
of these sites are complete and accounts

469
00:33:01.519 --> 00:33:05.440
are active and that any necessary
passwords are current

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00:33:05.440 --> 00:33:10.240
these registrations expire periodically
so do not wait until it's time to hit

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00:33:10.240 --> 00:33:13.919
the submit button to check on them
you should coordinate with any other

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00:33:13.919 --> 00:33:18.399
staff members such as your authorized
organization representative who may hold

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00:33:18.399 --> 00:33:21.760
the accounts and passwords you'll need
to submit

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00:33:21.760 --> 00:33:27.039
both the sam.gov and grants.gov websites
have robust help features and faqs

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00:33:27.039 --> 00:33:30.559
if you run into technical issues with
either of these sites you should reach

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00:33:30.559 --> 00:33:34.960
out to their help desks and request a
tracking case or ticket number in order

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00:33:34.960 --> 00:33:38.640
to document your issue and attempts at
resolving it

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00:33:38.640 --> 00:33:42.559
failure to have an active sam.gov or
grants.gov registration by the

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00:33:42.559 --> 00:33:46.880
application deadline is not an excuse
for submitting a late application so

480
00:33:46.880 --> 00:33:50.399
again start early

481
00:33:51.600 --> 00:33:55.200
our regulations state clearly that we
can make grants only to eligible

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00:33:55.200 --> 00:33:59.600
applicants that submit complete
applications including attachments on or

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00:33:59.600 --> 00:34:03.120
before the deadline
those are the parameters we must follow

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00:34:03.120 --> 00:34:07.760
as a federal agency so here are some
tips to ensure that you can too

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00:34:07.760 --> 00:34:11.280
start early
become familiar with grants.gov's

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00:34:11.280 --> 00:34:14.159
workspace
this feature has been around for a few

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00:34:14.159 --> 00:34:18.879
years and now it's the only option it's
got very much it's many good elements

488
00:34:18.879 --> 00:34:22.480
including upfront validation that allows
you to correct errors prior to

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00:34:22.480 --> 00:34:26.800
submission and the opportunity to
collaborate with others in creating and

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00:34:26.800 --> 00:34:32.159
saving progress on your application
consider starting with the workspace

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00:34:32.159 --> 00:34:38.000
overview and check out their tutorials
do your background research

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00:34:38.000 --> 00:34:41.119
make it easy for the reviewers to see
that you're up to date and know what

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00:34:41.119 --> 00:34:44.800
you're talking about
you should revisit the nan notice of

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00:34:44.800 --> 00:34:49.280
funding opportunity frequently and
follow the narrative outline it provides

495
00:34:49.280 --> 00:34:53.760
use the headings subheadings or numbered
sections to make it easy for reviewers

496
00:34:53.760 --> 00:34:58.079
to read
avoid generalities acronyms and jargon

497
00:34:58.079 --> 00:35:01.520
the people who will review your
application are experts but they may not

498
00:35:01.520 --> 00:35:06.079
be familiar with your particular
institutions or fields shorthand so make

499
00:35:06.079 --> 00:35:08.960
it easy for them to understand what you
mean

500
00:35:08.960 --> 00:35:13.680
check your spelling grammar and math
an advantage to starting your

501
00:35:13.680 --> 00:35:17.280
application early is you can ask a
colleague to review everything with

502
00:35:17.280 --> 00:35:21.200
fresh eyes before you submit
ask them to act like a reviewer who's

503
00:35:21.200 --> 00:35:26.000
seeing everything for the first time
be sure your application is complete

504
00:35:26.000 --> 00:35:29.280
check it against the table of
application components in the notice of

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00:35:29.280 --> 00:35:32.320
funding opportunity
and then check it again

506
00:35:32.320 --> 00:35:36.960
and submit to grants.gov early so you
can correct any errors and avoid any

507
00:35:36.960 --> 00:35:42.079
possible issues caused by technology
challenges forgotten passwords or staff

508
00:35:42.079 --> 00:35:46.480
out on vacation the day of the
submission deadline

509
00:35:48.079 --> 00:35:51.440
we have also posted the narrative and
schedule of completion as well as

510
00:35:51.440 --> 00:35:56.560
digital products plans from three
successful applications from 2022. to

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00:35:56.560 --> 00:36:01.280
find these applications go to the sample
applications on the imls website and

512
00:36:01.280 --> 00:36:05.680
scroll down the page to find the nan
examples looking at these proposals

513
00:36:05.680 --> 00:36:11.400
might help clarify your own thinking
about your proposal

514
00:36:12.560 --> 00:36:16.720
this is the general grant cycle for the
nah program so you can see what happens

515
00:36:16.720 --> 00:36:20.640
to your application once we receive it
imls staff will review it for

516
00:36:20.640 --> 00:36:25.200
completeness and eligibility and you
will hear from us via email if there are

517
00:36:25.200 --> 00:36:28.480
any problems
from january through march experienced

518
00:36:28.480 --> 00:36:32.480
peer reviewers will provide scores and
comments based on the criteria outlined

519
00:36:32.480 --> 00:36:37.200
in the nah notice of funding opportunity
and imless staff will examine the

520
00:36:37.200 --> 00:36:42.240
project budgets institutional financials
and applicants track records with past

521
00:36:42.240 --> 00:36:46.079
and current grants
we then prepare materials for the imls

522
00:36:46.079 --> 00:36:50.480
deputy director for museums and the imls
director

523
00:36:50.480 --> 00:36:55.119
by law the director has the authority
and responsibility to make final award

524
00:36:55.119 --> 00:36:58.880
decisions and this generally happens in
may

525
00:36:58.880 --> 00:37:03.359
in june we notify all applicants by
email of the award decisions and provide

526
00:37:03.359 --> 00:37:06.400
the scores and comments created by their
reviewers

527
00:37:06.400 --> 00:37:12.320
and on july 1st 2023 the funded projects
will begin

528
00:37:13.680 --> 00:37:17.440
thank you again for your interest in
imls and in the native american native

529
00:37:17.440 --> 00:37:21.599
hawaiian museum services grant program
we hope you found the information in

530
00:37:21.599 --> 00:37:25.119
this webinar helpful
here's the contact information for the

531
00:37:25.119 --> 00:37:28.560
two imls staff assigned to the nan
program

532
00:37:28.560 --> 00:37:32.320
jennifer and i are happy to answer any
questions you may have

533
00:37:32.320 --> 00:37:36.240
we actually have an easy and preferred
way for you to schedule a call with

534
00:37:36.240 --> 00:37:41.040
either of us straight from the nanh
program landing page so please feel free

535
00:37:41.040 --> 00:37:45.599
to use that tool and reach out
good luck and we look forward to seeing

536
00:37:45.599 --> 00:37:49.880
your application in november

537
00:37:51.599 --> 00:37:53.680
you