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welcome to the institute of museum and
library services webinar national

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leadership grants for museums fiscal
year 2023 information session

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my name is helen wexler and i'll be
hosting this webinar

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our goal in this presentation is to
provide specific information about the

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national leadership grants for museums
program and make some recommendations

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that you may wish to consider when
preparing your application

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since this is a pre-recorded webinar and
you won't have the opportunity to ask

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questions
feel free to contact me or other staff

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at the office of museum services to seek
answers to your questions or to discuss

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a project idea
the staff contact slide will be shown

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later in this webinar

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this is one in a series of webinars
designed to help you find the

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information you need to create a
competitive application for imls museum

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funding
choosing a funding opportunity for 2023

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is available as a recording and as a pdf
of the slides along with their

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transcript on our website at the link
that's on this slide

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that webinar covers the imls vision
mission and strategic plan with an

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emphasis on how they influence our grant
making

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we also address institutional
eligibility provide a quick overview of

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all of our funding opportunities discuss
how to find information on our website

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provide tips to help you complete an
application and we cover the places with

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which you must be registered in order to
apply for imos funding

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there is also individual webinars for
each of the museum grant programs

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in this presentation we'll be addressing
the following topics

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where to find information
a program overview for national

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leadership grants eligibility criteria
characteristics of successful national

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leadership grant projects
important dates

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how much and how many meaning how many
applications you can apply with

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nlg for museum program goals
application components review criteria

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some tips on applying a timeline and
contact information

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before we jump into the details of the
nlg for museums program i want to

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provide some numbers from the last two
cycles

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as you can see this is a fairly
competitive grant program we were able

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to fund about 20 of applications
received in fy 21 and 35 in fy 22.

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fy 22 is a bit of an anomaly because of
the low application numbers my guess is

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that the pandemic created challenges to
applying for grants and the numbers will

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probably bounce back this year
with that in mind this webinar will help

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you determine if your project is the
right fit for the nlg program which is

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an essential thing before putting in the
effort to prepare an application and it

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will give you tips for creating the most
competitive proposal possible

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i also want to make sure to point out
where the application process begins

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which is on our website
if you use the grants drop down menu and

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choose apply for a grant you'll click
through a list of grant programs and

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choose the national leadership grants
for museums program

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these guidelines or notice a funding
opportunity which you can see on the

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right are download loadable as a pdf
these nofos as we call them will walk

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you through the application process and
they contain most of the information i

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will provide today

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you can be one of three types of
organizations to be eligible to apply to

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national leadership grants for museums
if you are applying as a museum you need

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to certify that you have a professional
staff

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you're organized on a permanent basis
for essentially educational or aesthetic

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purposes
you own or use tangible objects

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care for these objects and exhibit these
objects to the general public on a

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regular basis at least 120 days a year
and conduct these activities in

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facilities that you own or operate
regarding the 120-day rule during our

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current coven 19 reality
you are free to count these 120 days in

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either the year preceding the
application due date

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the year preceding your first shutdown
due to covet 19 and this may be helpful

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if your locale has had on and off
closures throughout the pandemic

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or you can use the calendar year
preceding this current one so

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2021.
you can also be eligible for nlg

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for museums if you are an organization
or association that engages in

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activities designed to advance the
well-being of the museum and museum

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profession
or if you are a college

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let's now discuss the purpose of this
grant program

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nlg supports projects that address
critical needs of the museum field and

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that have the potential
practice in the profession so the

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museums can improve services for the
american public

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analogy is all about meeting the needs
of the museum field our institutions and

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our professionals
we invest in institutions and

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partnerships that understand the
challenges and opportunities facing the

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field and devise plans to move the field
forward through the development of

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resources or tools for use by multiple
institutions and are groups of museum

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individuals museum professionals

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making sure your project shares the
characteristics of successful nlg

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projects is an important first step to
preparing an application

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we're looking for projects that are
designed intentionally to produce

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results that can be used by the field to
advance and improve practice to better

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serve the american public
we're looking for tangible results such

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as models tools curriculum resources
research findings or new services that

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can be used by a segment of the museum
field we seek proposals for projects

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with the potential to influence practice
across one or more disciplines within

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the museum field not just benefiting a
single museum but multiple museums and

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museum professionals
projects should reflect a thorough

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understanding of current practice
knowledge about the subject matter deep

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familiarity with previous work on the
project topic and an awareness of and

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support for current strategic priorities
in the field we encourage new

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perspectives and approaches and expect
collaboration because it demonstrates

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broad need field-wide buy-in and input
and access to appropriate expertise

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finally we seek to fund projects that
generate results that can be widely used

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adapted scaled or replicated to extend
the benefits of the federal investment

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there are three funding options for your
project

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option one is for full projects that
result in robust results for the field

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these can request anywhere from fifty
thousand to seven hundred and fifty

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thousand
there is a one-to-one cost share

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requirement and when i talk about cost
share

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i mean um
contributions that could be in the form

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of cash
staff or volunteer time other grantee

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contributed costs or third-party
contributions

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it the one caveat is that it may not be
funds from another federal source

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option two is for research projects from
fifty thousand to seven hundred and

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fifty thousand
which do not require a cost share and

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we'll talk about research projects a
little bit later

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option three supports one-year rapid
prototyping projects budgeted between

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five thousand and fifty thousand dollars
with no cost share required

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if you have an idea for an innovative
solution to a fieldwide challenge that

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requires some funding to rapidly develop
test iterate and retest this funding

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level is for you
remember whether you succeed fail or

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come out somewhere in between we want
you to report your results to the field

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tell others what worked what is
promising what needs more tweaking and

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what they shouldn't try at home
the second option is how many

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applications the second question is how
many applications you may submit

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there's no limit on the number of
applications your museum may submit to

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nlg for museums however as you consider
the option to submit more than one

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application
we urge you to think about the capacity

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of your organizations
to prepare multiple applications and to

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manage multiple federal awards at once

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now i want to talk about the three
program goals for nlg for museums

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your project must align with one of the
three program goals

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and set of corresponding objectives
goals and objective choices should be

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identified clearly in the narrative and
this is described in section d2c of the

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notice of funding opportunity
goal 1 is the lifelong learning goal its

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objectives correspond to the types of
projects nlg supports for example a

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project that takes a successful stem
education program with head start

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centers and adapts tests and scales it
for use by other museums across the

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country with their local head starts
fits within objective 1.1

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a statewide series of evaluation
workshops for museum educators would

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meet objective 1.2
and say research on the impact of single

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visit field trips to art museums would
fit within objective 1.3

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goal 2 is about museums work to
collaborate with and meet the needs of

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their communities
the three objectives are parallel to

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those we saw in goal one they support
the adapting and scaling up of models of

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community engagement so that others in
the field do not have to reinvent the

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wheel that's objective 2.1
professional development for museum

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professionals on topics that increase
their ability to work with their

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communities is objective 2.2
and objective 2.3

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is what you would use if you wanted to
answer a research question about the

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important work museums do in their
communities

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and finally goal three offers the
opportunity to be ever better stewards

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of the nation's collections
the objectives again are parallel to the

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other goals offering opportunities to
scale up models for care access and

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management of collections say a new
database project

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in objective 3.1
training

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and pd on stewardship issues like
perhaps training a

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the staff of small historical societies
on how to make their own hat mounts that

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would fit under objective 3.2
and then research on

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management and care of collections like
testing methods to mitigate the

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degradation of plastics would fit under
objective 3.3

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imls offers a few ways to find examples
of funded projects on the left

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our results using the search awarded
grants feature of our website you can

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see the filters i selected on the left
panel

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we have
the

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the dates
fy 22 21 and 20 checked across the top

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and then at the bottom we've selected
the national leadership grant for

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museums
we've also posted the abstracts

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narrative and schedule of completion for
a cross-section of successful nlg for

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museum applications the proposals posted
present a variety of project types meet

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the overarching goal of the nlg for
museums program and were considered to

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be clear and well written by reviewers
looking at these exemplary proposals

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might help you clarify your thinking
about your own application

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the image on the right shows the sample
application page and you'll need to

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scroll down the page to find the
national leadership grant program for

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museums examples

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next up are the documents that make up
your application and that you will

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upload into grants.gov as part of your
proposal

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these application components fall into
three categories the first is required

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documents all applica all applications
must include these required documents

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the second group is conditionally
required documents some applications

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must include these
it might depend on the nature of your

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institution or some aspect of your
project for example if you're a

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non-profit organization you must include
your proof of nonprofit letter from the

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irs
if your proposal is about producing a

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digital product
you must include a digital product plan

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if you meet the condition any of these
conditions omission of anyone can result

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in the exclusion of your application
from further consideration

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the third group of application
components are supporting documents

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these are completely optional
you may submit some or none

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think about including only those that
supplement your your narrative and

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backup statements that you may make
you may refer to these materials in your

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narrative so that your reviewers know
where to look for example if you're

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basing your project on successful work
you've done in your museum you may want

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to indicate that an evaluation report is
included as supporting material

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this is not the place to introduce new
information

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and as you decide how much
supplemental material to attach be

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respectful of your reviewers time

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in the nlg for museums notice a funding
opportunity you will find a table of

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application components we recommend that
you use this as a checklist to keep

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yourself organized is divided into
required conditionally required and

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supporting documents
the middle column tells you about

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document formats and the third column
tells you how to name each document

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note that deviating from the naming
convention or uploading a document that

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is not a pdf such as a word or excel
document will result in an error and or

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the system thinking that the document
isn't there

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the table also provides links to
instructions and forms

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now let's talk about the narrative of
your proposal you have 10 pages to cover

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these three sections
first section is project justification

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in this section of the narrative you
should lay out the reasoning for your

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project
tell us in the clearest terms what need

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problem or challenge you expect to
address

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how you identified it who or what will
benefit from your work which should be

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some segment of the museum field and how
your project will address the goals of

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the nlg for museums program
remember that core to nlg for museums is

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the desire to support projects that
strengthen the field show the reviewers

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how that all fits together
note that reviewers have prompts that

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correspond to these questions you'll
find this information in section e1 of

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the notice of funding opportunity
for this section of the narrative

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reviewers will consider how well you've
defended the need problem or challenge

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you will address
how well you identified who or what will

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benefit from the project
and how good a job you've done in

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involving them in the planning
reviewers also re value external needs

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assessments or research that can support
and validate your need

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they'll look at who particularly will
benefit and how the museum field will

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benefit and they will weigh in on your
demonstrated

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understanding of current research and
practice in the area

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the next section of the narrative is the
project work plan

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this is the part of the narrative in
which you explain what you will do

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how you plan to address risks that may
be present

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who will do the project when and using
what resources

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the reviewers will look for evidence
that you know what you're doing have the

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right people at the table that the
project is realistic that there's room

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to change course if needed and for
research projects they'll look for

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appropriate research design and answers
to the questions outlined in the

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guidance on effective research proposals
which we will go through

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and here they are so speaking of
research

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the questions outlined and explained in
the guidance for research applications

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within the nlg notice of funding
opportunity

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are listed on this slide
to submit a competitive research

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proposal your narrative should answer
these questions

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we sometimes see projects submitted as
research

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that don't answer these questions or
that don't fit the research category

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this could be in order to avoid cost
share requirements

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and either way it's not a winning
strategy or to present a competitive

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proposal think carefully about these
questions and if they do not make sense

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for your project you're likely you
likely don't have a research project

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if you do submit a research project note
that a data management plan becomes a

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required document

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the final section of the narrative is
project results

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what specific results do you intend to
achieve in your project and what will

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change as a result
tell us about the tangible products that

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will result from your project if you
have any

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and last but not least tell us how you
will to sustain the benefits of your

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project beyond the lifespan of this
particular work

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in other words when the federal funding
goes away how will the benefit to the

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field be sustained
reviewers will register their thoughts

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about how likely it is you will deliver
on the results that you've proposed how

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useful the tangible products you plan to
create will be

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and whether your plan for sustaining the
benefit of the project is reasonable and

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practical

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when preparing your proposal be careful
to include only allowable costs in both

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your imls request and your cost share
to do otherwise can hurt your chances of

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getting positive reviews and being
recommended for funding

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we'll go through some common expenses
that are allowable and unallowable but

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for details please see 2 cfr part 200
this is the part of the code of federal

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regulations covering uniform
administrative requirements cost

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principles and audit requirements for
federal awards

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fortunately the regulations are
available online in a searchable format

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on the us government publishing office
website and a link is listed on the

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slide
of particular interest will be subpart e

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on costs

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in the nlg for museums notice a funding
opportunity we provide a partial list of

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the most common examples of allowable
costs for this grant program these

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include things like personnel
salaries wages and fringe benefits

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travel expenses for those involved in
the project and consultants

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materials supplies software and
equipment related directly to the

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project activities
third-party costs which could be program

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evaluation software development you can
also include honoraria stipends or other

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compensation for project participants
for example community members and

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advisors
training for staff and volunteers that

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impact multiple museums
paid internships are

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welcome
indirect and overhead costs are

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allowable so these costs may be part of
what you ask imls to pay for and or what

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you will pay for as part of your cost
share if one is required

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unallowable costs include general
fundraising costs such as development

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officer staff or other staff time
devoted to general fundraising

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contributions to endowments
general operating support and that's

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because these costs are typically part
of what is calculated in an indirect

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cost rate so that's already covered
through indirect cost

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you can't pay for acquisition of
collections with imls funding

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general advertising or public relations
that aren't related to the specific

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project that you're focusing on are not
allowed

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construction or renovation of facilities
are not allowed however fabrication and

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other types of work can be allowable and
you may want to check with us about

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those expenses

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social activities ceremonies receptions
or entertainment are not allowed but

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note that sometimes food can be
allowable for example when you need to

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feed kids or teens during programming or
during working lunches at training

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workshops
so these costs may not be part of what

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you ask imls to pay for nor can they be
part of what you will pay for as part of

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your project
cost share in fact unallowable expenses

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can't show up anywhere in your proposal

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now for some tips first on the list is
register early you must have an active

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sam.gov registration and know your
unique entity identifier

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the uei
which is generated through your sam

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account you must also have a current and
functional grants.gov registration

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you must have an activegrants.gov
registration and know your unique entity

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identifier number in order to register
with grants.gov

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and you must have a functional
grants.gov registration in order to

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submit an application to imls
so check to see whether your grants.gov

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registration is associated with a former
staff member whose password is a mystery

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to you and please leave time to deal
with these eventualities

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it's also crucial to remember that your
sam.gov registration expires each year

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and you must renew it
you can log into sam.gov at any time to

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find out your status

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important things to know
we make grants only to eligible

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applicants that submit complete
applications including attachment on or

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before the deadline
which is november 15 2022

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so please start early do your background
research

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revisit the notice of funding
opportunity frequently so that you are

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using the guidance that it provides
when you're writing your narrative avoid

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generalities or jargon or acronyms that
your reviewers might not know they will

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be experts in the fields but may not be
experts on your particular activities

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check your spelling grammar and math
always important

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ask a colleague to review everything
with fresh eyes before you submit

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and be sure your application is complete
pay close attention to required

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documents to their format and to their
naming

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and submit through grants.gov early so
that if there are any errors you have

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time to
resubmit

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we want to remind you of important dates
for nlg applications

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they are due by 11 59 pm eastern time on
november 15 2022

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and grants.gov system generates a time
stamp so that's what we see

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staff reviews applications for
completeness and institutional

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eligibility before they are sent for
review which will happen from february

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through june
there will be two tiers of review during

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that time
this year nlg for museum awards will be

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announced in august of 2023
and all nlg projects must be scheduled

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to start on september 1st of 2023

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thank you very much for your interest in
imls and the national leadership grants

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program for museums we hope you have
found the information in this webinar

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helpful
here is a list of some names email

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addresses and direct phone numbers for
myself and my colleague jeanette

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there is also a list of staff on the nlg
for museums page of our website with

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contact information we encourage you to
contact us with any questions you might

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have and we'll be very happy to help