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welcome to the institute of museum and
library services webinar i'm less museum

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grants for african american history and
culture

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fiscal year 2023
information session

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my name is mark isaacson one of the
program officers in the office of museum

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services
and speaking on behalf of the rest of

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the staff we're glad that you're
interested in preparing an application

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for the imls museum grants for
african-american history and culture

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program
i'll be referring to the program

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throughout the presentation as aahc
which is the abbreviation of the program

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title that we use most often

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in this webinar i will cover the
following topics where to find

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information
the aahc program overview

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and imolas and ahc funding eligibility
criteria

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the goals of the program
and the objectives of the goals

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project funding levels
allowable and unallowable costs

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application components
narrative review criteria

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where to learn more
and we'll end with some tips and next

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steps

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this is one of a series of webinars
designed to help you find the

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information you need to create a
competitive application for imls funding

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choosing a funding opportunity for fy
2023 is available as a video and pdf on

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our website at the link shown here
in that webinar we cover the imls vision

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mission and strategic plan
we address

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institutional eligibility for applicants
provide a quick overview of all of our

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funding opportunities
and show you how to find information

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online with a focus on our website
in addition to this webinar about the

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aahc program we're making available
on-demand webinars for all of our grant

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programs
available on our website

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the imls website is an important
information

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place to find information
when you go to the website you will see

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a drop down menu for grants on our home
page

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click on the section titled apply for a
grant

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and this section of our website is
designed for you

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each grant program has a landing page on
the website you'll find a brief overview

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of the grant program along with contact
information for the imls staff assigned

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to the program
our contact information includes a link

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that you can use to directly schedule on
our calendar a 30-minute counseling call

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with the program staff person
counseling calls are an important

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opportunity
for you to discuss your project ideas

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raise any questions you have about the
application process

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we encourage you to use this link to
schedule the time to talk with one of us

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we know that applying for a federal
grant can be a complex and

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time-consuming process
and we want you to feel confident in

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moving forward with an application
also on the grant

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program landing page you'll find a link
to the pdf of the notice of funding

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opportunity
the notice of funding opportunities

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sometimes referred to as the nofo is the
official instructions and guidance for

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how to prepare complete and submit an
application for funding

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the text and information i'm using in
this webinar derive from the

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instructions and guidance found in the
nofo

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and there's a nofo available for each of
the grant funding opportunities

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now let's discuss the museum grants for
african american history and culture

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grant program in more detail

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applications for the aahc program
should be aligned with the program goal

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and at least one of the associated
objectives for that goal

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so let's take a look at the goals for
the grant program in more detail

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the ahc grant program was created by an
act of congress in 2003 the same act

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that created the smithsonian national
museum of african american history and

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culture
the legislation that created the museum

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directed imls to create a grant program
to improve operations care of

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collections and development and
professional management at

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african-american museums
and this program is now designed to

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strengthen institutional capacity in the
african-american museum community

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the first awards for the ahc program
were made in 2006.

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this map shows the range of awards from
2006 to our most recent setup awards in

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2022.
in that period of 17 years we funded 272

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projects consisting of just under 30
million dollars in funding

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and we've had the opportunity to work
with 226 peer reviewers

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here are the figures for the three most
recent application cycles

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in 2022 for example we received 46
applications and made 33 awards

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for a total of about 3.9 million

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the amount of funding available in this
program and all imls grant programs is

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determined by the us congress
through the annual federal

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appropriations process and although
congress has yet to pass a final budget

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for the next fiscal year 2023 which
begins on october 1st we anticipate that

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the funding for this program will either
remain the same or potentially increase

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now let's take a quick look at
eligibility

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funding eligibility criteria are
detailed in the notice of funding

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opportunity but i'll briefly summarize
here

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all imls grant applicants must be either
a unit of state local or tribal

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government
or be a private non-profit organization

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in addition to be eligible for funding
as a museum

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an organization
must

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also use a professional staff
that is it employs at least one staff

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member or full-time equivalent paid or
unpaid

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who's engaged in the acquisition care or
exhibition to the public of objects

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owned or used by the institution
you also have to be organized on a

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permanent basis for essentially
educational or static purposes

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own or use tangible objects
so you can either be a collecting

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institution or non-collecting
institution but you have to use those

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collections
care for those collections those objects

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exhibit those objects to the general
public on a regular basis for at least

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120 days a year that's in the 12-month
period prior to the application deadline

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and conduct those activities in
facilities that you own or operate

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museums as defined here may stand alone
as independent organizations

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non-profit organizations
responsible for the operation of the

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museum
or be administered by a governing body

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such as a college university or state or
local government

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now in addition to the general imls
eligibility criteria the ahc grant

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program has specific criteria that's
designed described in the notepod to be

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eligible for an award under this
nopo in fy 2022

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you must be a museum whose primary
purpose is reflected in its mission is

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african-american life art history and
culture

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or you could be a non-profit
museum service organization or

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association
whose primary purpose is reflected in

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its mission is to support
african-american museums

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or you could be one of the federally
designated

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historically black colleges and
universities

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hbcus may be eligible to apply even if
they do not have a museum

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so back to the ahc program goals
the first goal in this program

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is for projects designed to build the
capacity of african american museums

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which may involve increasing the number
of museum professionals working at

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african american american museums to
enable the museum to expand educational

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programs
to engage with the community

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to enhance professional management
provide for improved care of collections

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and some examples of these kinds of
projects that you might apply for would

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be like exhibit development exhibit
design exhibit fabrication

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maybe a new interpretive and educational
programs

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about developing collections plans or
interpretive plans or strategic plans

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using consultants or
other professional expertise

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cataloging inventory documenting
collections

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or even digitization of collections
designed to enhance outreach or expand

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access
or improve collections management

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all of these things help to build the
capacity of african-american museums and

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help your museum better serve its
community

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the second goal of the grant program
are for projects

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designed to support the growth and
development of museum professionals at

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african american museums
this might involve developing and

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implementing internship programs or
fellowship programs or mentoring

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programs to support
emerging professionals entering the

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museum field
could also involve developing more

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equitable inclusive staff recruitment
and retention programs

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or may are creating new opportunities
for staff to build skills

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some examples of the kinds of projects
that you might apply for maybe working

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with consultants and training providers
to develop

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and offer workshops and training for
museum staff

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leadership and volunteers
we're creating and supporting paid

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internships paid internships and
fellowships including

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the
support for recruitment

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supervision mentoring and training
for interns and fellows

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and providing professional development
and career growth opportunities for

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museum staff leadership and volunteers
these are some examples of the things

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that you might find
in this grant program

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now once you've aligned your project
with one of the goals in the program

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you want to think about how much you
might be needing

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to fund your project
and the activities that you're thinking

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about seeking funding for
so our next topic has to do with how

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much funding your project requires
the size of your project and how much

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you are requesting in imls funds will
determine the cost share requirement

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and there are two options to consider
for small projects requesting an amount

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of federal funds less than a hundred
thousand you do not need to provide a

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cost share
this option is designed for smaller

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scale projects that require less than a
hundred thousand in funds from imless

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for larger projects that are requesting
an amount of federal funding greater

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than a hundred and thousand hundred
thousand and one

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and up to a maximum of five hundred
thousand

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you must provide a one-to-one cost share

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cost share is the portion of the project
that

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of the project costs that is not paid by
mls funds

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so common examples of cost share include
the contributed

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property services income contributions
such as staff time or volunteer time

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things that support project activities

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posture must come from non-federal
sources

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it may not be funds from another federal
agency

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all expenses including cost share must
be incurred during the project period

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the most common cost share that we see
in this grant program

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are folks that are
demonstrating the contributed hours and

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time of current staff and volunteers
towards the project activities

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percentage of their time that's devoted
to completing the project activities if

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you've described
in your narrative

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now let's turn to allowable and
unallowable costs for your project

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so as you think about the budget and the
kinds of costs you're going to include

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it's very you want to be very careful in
preparing your proposal and including

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only allowable costs in both the amount
you ask for i'm less to pay for as well

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as the amount of your cost share
we'll go through some common expenses

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that are allowable and unallowable but
you always want to check with the two

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cfr 200 which is our shorthand for the
cost principles and the federal

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guidelines
there's a link here to that list

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these regulations are available online
in a searchable format

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but in the ahc notice of funding
opportunity we do provide a partial list

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of the most common examples of allowable
costs and these are pictured here and

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these costs may be part of what you ask
imls to pay for

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or what you will pay for as part of your
cost share if one is required

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the rules about allowability apply
equally to the entire budget so in other

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words whether a cost item is on the
grant fund side of the budget or the

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cost share side of the budget
the same rules of allowability apply to

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all items in the budget
the biggest expense we often see in

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these budgets are for personnel salaries
wages and fridge benefits for staff

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involved in the project right so that is
something you definitely want to include

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or travel costs or materials or supplies
things that will help you

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complete the project that you've
outlined

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we also provide a list of generally
unallowable costs

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again both for imls funds and for cost
share

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these costs may not be part of what you
ask imless to pay for nor can they be

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part of what you will pay for as part of
your cost share

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in fact unallowable expenses can't show
up anywhere in your proposal

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for example construction costs are not
allowed so do not include those in your

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budget
you are allowed to hire new staff to

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work on the project
but do not include costs for development

200
00:15:05.040 --> 00:15:08.560
office staff
as you'll see that

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that is one of the specific kinds of
staff positions that we cannot pay for

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remember to focus your budget
and the cost items you include there on

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expenses that will occur during the
period performance

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during the
period of the grant and focus on

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expenses that are directly related to
the activities in your proposed project

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and as you prepare your application it's
a good idea to compare your list of

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proposed expenses against
a list of allowed one unallowable costs

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if after that you have specific
questions please contact us and we'll be

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happy to help

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now let's review the multiple parts of
the grant application that you'll need

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to prepare
the application components are a series

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of documents that you will upload in
grants.gov

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and these together make up your
application

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application components fall into three
categories the first is that of required

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documents
all applications must include these

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omission of even just one may result in
the exclusion of your application from

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further consideration
the second group is that of

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conditionally required documents and
some applications must include these it

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might depend on the nature of your
institution or some aspect of your

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project
the third group

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of com
are supporting documents and these are

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completely optional you may submit some
or none

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now the ahc application will consist of
a series of individual documents and

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it's very important to make sure you
prepare and submit everything necessary

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to complete your application
all applications must include the 11

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required documents listed here
the seven documents on the left side of

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the slide are created by you using a
word document

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and then saving this as a as this
document as a pdf

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the instructions for required documents
are found in the notice of funding

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opportunity
many of these have page limits and if

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you exceed the page limit specified in
the node as a funding opportunity we

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must remove the extras before your
application goes to review so make sure

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your contents fit into the page limit
specified

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and that that page number
remains the same when you convert to a

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pdf

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on the right hand side of the screen
you'll see four documents listed the

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application for federal assistance the
imls supplementary information form

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imls
museum

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program information form
and the imls budget form

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these are all forms that you will fill
out either in

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grants.gov not create individually

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as i said all the other required
documents are created by you

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in a word document
typically and then uploaded and saved as

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pdfs
and grants.gov

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recently the government added a new
requirement to all federal awards

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agencies are now required to measure the
performance of awardees the performance

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measure requirement is different from
project evaluation which is typically

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included in your project proposals
performance measurement tells us how

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good a job you did as a federal awardee
it helps imless understand manage and

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improve our grant programs and the
assistance we provide to applicants and

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awardees

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so let's look at performance measurement
and how we ask you to plan for it and

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report on it

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in the notice of funding opportunity we
provided a sample chart which applicants

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may use and on the left side of the
chart are four commonly used performance

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measures effectiveness the extent to
which the activities contribute to

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achieving the results intended
efficiency how well the resources are

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used
quality how well the activities meet the

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requirements and expectations of the
target group and timeliness the extent

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to which each activity is completed
within the proposed time frame

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across the top are the information
points we are asking you to use in your

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statements with examples of each
for instance with data we will collect

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our list of counts such as costs or
weights or percentage percentages or

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hours
and for each performance measure we

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provide a couple examples
of how to address issues that might turn

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up in museum projects
the blank space is where we suggest you

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write your own performance measure
we're looking for one statement for each

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measure
you may provide more than one if you

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wish
just keep in mind that the performance

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measurement plan is limited to two pages

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now let's move from required documents
and let's consider application

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components that are conditionally
required

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some applications must include these
if you are applying as a non-profit then

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you must include your proof of nonprofit
status

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if you're using a federally negotiated
indirect cost rate agreement you must

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include a copy of the agreement
if you will create digital products

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during the course of your project you
must complete a digital product plan

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and if you're requesting support for
conservation treatment you must include

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detailed condition reports or
conservation treatment proposal

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and just like the required documents if
you admit if you forget one of these it

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might mean that your application is
excluded

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the third group of application
components is supporting documents these

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are completely optional

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you should include only those things
that supplement the narrative and

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support the activities described in the
application

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we recommend that you be respectful of
your reviewers time to include what's

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important and helpful and stop there

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here are some examples of the kinds of
supporting documents you may want to

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include in your application
these are some of the things that peer

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reviewers who will be reading your
application will expect to see

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these documents help support the case
you're making in your application and if

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it's funded you can be successful in
completing your project

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so for example if you're building
capacity of your organization by adding

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new staff
you might consider

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including a position description for the
new staff

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or
maybe an organizational chart or

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00:21:53.120 --> 00:21:56.080
description of the leadership and
supervisory structure of your

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organization so we can see how the new
position fits into existing staff

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for projects that support the growth and
development of museum staff or interns

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you might also want to include position
descriptions for the interns and what

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are the expect because then we can see
what are the expected duties for these

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positions and the learning outcomes for
the interns

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right
you could include a recruitment plan

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00:22:22.720 --> 00:22:28.400
right so if you're going to be reaching
out to hbcus to recruit insurance maybe

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a letter of support from an hvcu or
another institution of higher education

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that you've already reached out to and
that is interested in working with you

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to provide interns

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or even a needs assessment sort of
showing where the training needs for

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your staff if you're going to be
developing your training programs

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again these are things that help
reviewers see that you are ready to move

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forward with this project and that
you're more likely to be successful

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implementing the project if it's fun

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when we look at care and
access improving care and increasing

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access to museum collections there are
some other kinds of documents you might

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00:23:09.840 --> 00:23:14.159
want to consider including
so for example a summary or scope of the

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scope and scale of museum collections
including some baseline information on

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the numbers of types and quality
quantities of items held by the museum

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specific benchmarks on the quantity of
collection items to be processed and

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catalog
right so we know the numbers of of

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collection items you're dealing with and
you might not have room for example to

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put all that in your narrative
so putting it in a supporting document

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00:23:39.600 --> 00:23:43.840
is a great
uh alternative

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00:23:46.240 --> 00:23:50.080
you can also include a copy of a
collections management policy or some

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00:23:50.080 --> 00:23:53.919
other kind of supporting document
that will help us understand how you

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manage the collections again these are
things that peer reviewers will be

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reading your application will expect to
see

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00:23:59.679 --> 00:24:03.520
and they do help support the case you're
making your application

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that if funded you can be successful in
completing your project

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00:24:09.360 --> 00:24:13.679
now among the required components of
your application

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the narrative is the section that
reviewers are likely to spend the most

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00:24:17.600 --> 00:24:21.200
time reading so let's look at the
narrative in a little more detail it's

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just seven pages maximum and it's
divided into three sections the project

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justification the work plan and the
results

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00:24:30.559 --> 00:24:33.760
and the questions we ask you to answer
and the review criteria by which your

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00:24:33.760 --> 00:24:37.440
application will be judged are in the
nofo

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00:24:37.440 --> 00:24:41.120
right and look and this is the first
section in the project justification

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00:24:41.120 --> 00:24:45.039
part of the narrative
this is where you should lay out the

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reasoning for your project
why it's important

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00:24:48.320 --> 00:24:52.480
tell us in the clearest terms possible
what need problem or challenge you

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00:24:52.480 --> 00:24:56.640
expect to address
who or what will benefit and how your

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project will address the goals of the
ahc program

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00:25:01.760 --> 00:25:06.960
target group refers to those who will be
most immediately and positively affected

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00:25:06.960 --> 00:25:09.840
by your project

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00:25:10.320 --> 00:25:17.039
and the last the fourth bullet there
as beneficiaries that refers to who

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00:25:17.039 --> 00:25:21.440
those who are likely to be aided in the
long term buyer project so they may or

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00:25:21.440 --> 00:25:25.039
may not be the same as your target group

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00:25:26.480 --> 00:25:30.240
now reviewers also have a list of
criteria

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and they'll use this to evaluate your
proposal

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and see how well you explained your
project how well you identify the need

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00:25:37.760 --> 00:25:40.320
problem or challenge you're going to
address

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00:25:40.320 --> 00:25:43.440
how well you've supported that with
relevant evidence and whether you've

352
00:25:43.440 --> 00:25:47.600
clearly identified who or what will
benefit from the project and if this

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00:25:47.600 --> 00:25:52.159
involves an audience of some kind
whether they've been involved

354
00:25:55.520 --> 00:26:00.159
and because the knee palmer challenge is
foundational in your application keep

355
00:26:00.159 --> 00:26:04.080
these points in mind that when you're
describing the problem remember that the

356
00:26:04.080 --> 00:26:08.159
federal government wants its investment
to result in something that will get

357
00:26:08.159 --> 00:26:10.799
better
and as you define your need problem or

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00:26:10.799 --> 00:26:15.120
challenge articulate what will get
better as a result of your project

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00:26:15.120 --> 00:26:19.760
be present as precise as possible
will someone learn something develop a

360
00:26:19.760 --> 00:26:22.559
skill
will members of your community be better

361
00:26:22.559 --> 00:26:26.159
able to work together to solve a problem
what will collections be better cared

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00:26:26.159 --> 00:26:29.520
for
will access your collection and the

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00:26:29.520 --> 00:26:35.760
information surrounding them be expanded
identify what is important

364
00:26:35.760 --> 00:26:39.919
why excuse me identify why it is
important that this particular change

365
00:26:39.919 --> 00:26:45.679
happens and gather any data to support
your problem definition

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00:26:45.679 --> 00:26:49.679
again this is a key part of the project
justification

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00:26:49.679 --> 00:26:53.520
in your
narrative the next part of the narrative

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00:26:53.520 --> 00:26:58.400
is the work plan and this is the where
you're going to tell us

369
00:26:58.400 --> 00:27:03.520
who will do what
when and using what resources

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00:27:03.520 --> 00:27:07.919
we will ask you to tell us what specific
activities you will undertake

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00:27:07.919 --> 00:27:11.279
who will plan and implement and manage
your project

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00:27:11.279 --> 00:27:14.960
when and in what sequence your
activities will occur

373
00:27:14.960 --> 00:27:18.799
what financial personnel and other
resources you'll need to carry out the

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00:27:18.799 --> 00:27:23.039
activities
how you attract and how you will track

375
00:27:23.039 --> 00:27:28.000
progress toward achieving your intended
results

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00:27:28.399 --> 00:27:34.000
now in this program you you must include
three thousand dollars per year for

377
00:27:34.000 --> 00:27:39.360
travel to an mls designated meeting
you don't necessarily need to describe

378
00:27:39.360 --> 00:27:42.960
it in the work plan but it is something
you're going to want to include in the

379
00:27:42.960 --> 00:27:45.679
budget
and it is one of the expenses and

380
00:27:45.679 --> 00:27:49.600
activities that you'll want to build
into your project

381
00:27:49.600 --> 00:27:52.880
this expense is used to cover your
participation in the convening of

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00:27:52.880 --> 00:27:56.480
grantees
at a place and location to be determined

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00:27:56.480 --> 00:27:59.279
by imless

384
00:28:01.520 --> 00:28:05.120
now when our viewers are looking at your
work plan

385
00:28:05.120 --> 00:28:09.279
they're going to evaluate your proposal
on how well your activities are informed

386
00:28:09.279 --> 00:28:12.640
by
appropriate theory and practice and

387
00:28:12.640 --> 00:28:17.360
whether the goals assumptions and risks
are clearly stated

388
00:28:17.360 --> 00:28:21.440
reviewers want to see that the team you
put together has the experience and

389
00:28:21.440 --> 00:28:24.799
skills necessary to complete the work
successfully

390
00:28:24.799 --> 00:28:28.240
and whether your schedule is realistic
and achievable

391
00:28:28.240 --> 00:28:32.240
i'll also be looking at whether the time
personnel and financial resources

392
00:28:32.240 --> 00:28:36.960
identified are appropriate for the scope
and scale of the project

393
00:28:36.960 --> 00:28:40.320
they'll consider if you've described a
clear methodology for tracking your

394
00:28:40.320 --> 00:28:45.159
progress and adjusting course when
necessary

395
00:28:45.279 --> 00:28:50.320
so the work plan is built around the
concept of activities

396
00:28:50.320 --> 00:28:53.919
so it's important to be clear about what
an activity is an activity is something

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00:28:53.919 --> 00:28:57.600
that has
that someone does

398
00:28:57.600 --> 00:29:01.120
and it has a beginning and an end just
like projects and these are this is

399
00:29:01.120 --> 00:29:04.320
project-based funding so you want to
make sure that your activities that

400
00:29:04.320 --> 00:29:08.640
you're describing have a beginning and
an end

401
00:29:09.120 --> 00:29:12.640
and it should there should be a way that
you know when you've finished it because

402
00:29:12.640 --> 00:29:16.000
it doesn't need to be done anymore the
activity is completed it's no longer on

403
00:29:16.000 --> 00:29:19.679
your to-do list
so remember activity is not a goal or

404
00:29:19.679 --> 00:29:22.559
result or an outcome it's just something
you do

405
00:29:22.559 --> 00:29:26.559
as part of striving to achieve those
goals or results

406
00:29:26.559 --> 00:29:31.279
so again aim for a reasonable level of
detail here not too much or too little

407
00:29:31.279 --> 00:29:34.720
we want to have a sense that you know
which activities and what sequence

408
00:29:34.720 --> 00:29:37.919
you're going to undertake those
activities in order to complete your

409
00:29:37.919 --> 00:29:43.120
project
the final section of the narrative

410
00:29:43.120 --> 00:29:47.600
is the results and this is where you
talk about the impact of your project

411
00:29:47.600 --> 00:29:51.200
so what specific results do you intend
to achieve and

412
00:29:51.200 --> 00:29:54.799
again to address that need problem or
challenge you identified in the

413
00:29:54.799 --> 00:29:59.279
justification
you wanted to get make something better

414
00:29:59.279 --> 00:30:03.520
so tell us what that is going to look
like tell us about the any products that

415
00:30:03.520 --> 00:30:08.559
you're going to create and that will
result from the project and also what's

416
00:30:08.559 --> 00:30:13.440
going to happen after the end of the
project what's what's next

417
00:30:14.799 --> 00:30:19.120
what reviewers are going to do is give
us opinions on how well you designed a

418
00:30:19.120 --> 00:30:23.200
feasible plan for collecting and
reporting data and how likely the

419
00:30:23.200 --> 00:30:27.279
improvements that you propose will be
realized

420
00:30:27.279 --> 00:30:31.360
still want to know if the tangible
products that you're going to create are

421
00:30:31.360 --> 00:30:36.000
going to be accessible to the target
audience that you identified

422
00:30:36.000 --> 00:30:42.159
and whether your plan for sustaining the
benefits of the project is reasonable

423
00:30:44.480 --> 00:30:49.039
so let's think of just one
one last slide here about results

424
00:30:49.039 --> 00:30:53.520
so when we go when we talked about
results we talked about a need problem

425
00:30:53.520 --> 00:30:57.360
or challenge that your project is
addressing

426
00:30:57.360 --> 00:31:01.519
in this part of the narrative you're
going to answer that question what will

427
00:31:01.519 --> 00:31:06.399
be better as a result of this work
now if you said someone's going to learn

428
00:31:06.399 --> 00:31:11.279
something
how you know that they've learned it so

429
00:31:11.279 --> 00:31:17.600
if your problem was related to
improving the care of collections

430
00:31:17.600 --> 00:31:22.320
how you'll be sure how you measure
that improvement

431
00:31:22.320 --> 00:31:26.640
like if you're digitizing to expand the
accessibility of the collection how you

432
00:31:26.640 --> 00:31:30.559
know when you've done it right so all of
your results should tie back to need

433
00:31:30.559 --> 00:31:36.080
problem or challenge
and have something measurable

434
00:31:36.080 --> 00:31:40.480
some folks use a logic model it's a
useful tool to help explain your

435
00:31:40.480 --> 00:31:44.080
intended results and your plan for
achieving them

436
00:31:44.080 --> 00:31:47.519
if you
are using a logic model you can include

437
00:31:47.519 --> 00:31:51.679
that as a supporting document
many reviewers will appreciate seeing

438
00:31:51.679 --> 00:31:55.440
that it's not required
but if you're using a logic model as a

439
00:31:55.440 --> 00:32:01.360
tool to help you identify and articulate
the results of your project

440
00:32:01.360 --> 00:32:04.240
be sure to include it

441
00:32:06.159 --> 00:32:09.760
so in summary considering all the
components of your application there are

442
00:32:09.760 --> 00:32:13.840
four general characteristics
of successful applications that

443
00:32:13.840 --> 00:32:18.240
reviewers will look for so
first is institutional impact your

444
00:32:18.240 --> 00:32:22.240
project should
in some way build the capacity of your

445
00:32:22.240 --> 00:32:25.679
museum
and or support the growth and

446
00:32:25.679 --> 00:32:29.360
development of museum professionals at
your museum or hbcu

447
00:32:29.360 --> 00:32:34.159
again this impact
ties back to the goals or the purpose of

448
00:32:34.159 --> 00:32:37.840
this grant program
to build capacity of museums and support

449
00:32:37.840 --> 00:32:40.799
the growth and development of museum
professionals so we want to see that

450
00:32:40.799 --> 00:32:45.679
impact second
your proposal really should have a good

451
00:32:45.679 --> 00:32:49.760
understanding of current practice and
knowledge about the subject matter

452
00:32:49.760 --> 00:32:52.720
what does that look like so if you're
developing a

453
00:32:52.720 --> 00:32:58.000
new program for schools and you're
adapting one that you know is successful

454
00:32:58.000 --> 00:33:02.320
that another museum has used in another
community that's great it's knowing what

455
00:33:02.320 --> 00:33:05.919
works and adapting it for your current
location you're going to be creating

456
00:33:05.919 --> 00:33:10.159
something brand new that's never been
done before that works too but you want

457
00:33:10.159 --> 00:33:14.159
to make sure that you're aware of
current practice in the museum world

458
00:33:14.159 --> 00:33:19.760
and using it to inform how you design
the project

459
00:33:20.240 --> 00:33:25.600
third is the project based design right
so that you're again we talked about

460
00:33:25.600 --> 00:33:28.480
sets of activities that have a beginning
and an end

461
00:33:28.480 --> 00:33:33.200
and so your work plan should be a
logical set of interrelated activities

462
00:33:33.200 --> 00:33:36.559
that are tied to addressing the need or
challenge

463
00:33:36.559 --> 00:33:40.480
and fourth are the results right so we
want to see that there's some sort of

464
00:33:40.480 --> 00:33:43.440
results at the end

465
00:33:43.919 --> 00:33:46.480
an application that has all these
characteristics these four

466
00:33:46.480 --> 00:33:50.960
characteristics
will most often stand out in the review

467
00:33:50.960 --> 00:33:56.080
process and have the best chance of
success for funding

468
00:33:56.720 --> 00:33:59.840
we want to share with you the places to
look for more information such as the

469
00:33:59.840 --> 00:34:04.960
imls website where you can find the
awarded grant search to learn about

470
00:34:04.960 --> 00:34:08.240
projects that we have funded through the
ahc program

471
00:34:08.240 --> 00:34:12.399
this awarded grant search gives you an
opportunity to explore our archive of

472
00:34:12.399 --> 00:34:15.440
grants that we have awarded in past
years

473
00:34:15.440 --> 00:34:19.200
you can search by institution name
location or keyword

474
00:34:19.200 --> 00:34:22.480
and gabe will give you basic information
about the award and a brief description

475
00:34:22.480 --> 00:34:26.159
of the project and this can be helpful
as you put together ideas and you want

476
00:34:26.159 --> 00:34:30.079
to see what's been funded in the past
we also encourage you to reach out to

477
00:34:30.079 --> 00:34:33.760
those organizations that have received
funding before

478
00:34:33.760 --> 00:34:38.079
give them a call and say we saw you get
an imls grant tell us how that worked

479
00:34:38.079 --> 00:34:40.480
for you

480
00:34:40.560 --> 00:34:45.520
that's the kind of information sharing
that can help you be successful in your

481
00:34:45.520 --> 00:34:49.919
application
we've also posted the narrative and

482
00:34:49.919 --> 00:34:54.000
schedule of completion for a cross
section of successful applications from

483
00:34:54.000 --> 00:34:59.440
2022 and to find these examples go to
the sample applications page on the ios

484
00:34:59.440 --> 00:35:05.280
website and scroll down to the section
for the aahc examples

485
00:35:05.280 --> 00:35:08.400
and you look at these proposals that
might help you clarify your thinking

486
00:35:08.400 --> 00:35:13.200
about your own
each pdf contains a copy of the seven

487
00:35:13.200 --> 00:35:16.800
page narrative
and also the schedule of completion

488
00:35:16.800 --> 00:35:21.040
again this is designed to give you a
sense of what

489
00:35:21.040 --> 00:35:25.119
a successful narrative looks like what
is what is good schedule completion

490
00:35:25.119 --> 00:35:29.119
looks like and these are ones that
reviewers when they were reading them

491
00:35:29.119 --> 00:35:33.839
said these are great reads they're well
written gave us everything we needed to

492
00:35:33.839 --> 00:35:38.000
make a good assessment of this project

493
00:35:40.320 --> 00:35:42.800
so
what happens after the application

494
00:35:42.800 --> 00:35:46.160
deadline
first imolas program staff review all

495
00:35:46.160 --> 00:35:49.680
applications for completeness and
eligibility

496
00:35:49.680 --> 00:35:54.079
the applications are sent out for
external peer review

497
00:35:54.079 --> 00:35:57.760
reviewers then meet as a panel to
discuss each application

498
00:35:57.760 --> 00:36:02.320
reviewer scores and written comments are
provided directly back to all applicants

499
00:36:02.320 --> 00:36:06.240
to help you be more competitive in
future cycles

500
00:36:06.240 --> 00:36:09.200
well for those applications that were
funded we know that the reviewer

501
00:36:09.200 --> 00:36:14.800
comments can help you be more successful
with implementation

502
00:36:14.800 --> 00:36:18.400
now experienced and knowledgeable peer
reviewers provide scores and comments

503
00:36:18.400 --> 00:36:22.240
based on the criteria outlined in the
nofo

504
00:36:22.240 --> 00:36:27.280
imls staff looked at budgets and
financials and past performance with

505
00:36:27.280 --> 00:36:34.079
that you may have if you've had
any current or previous grants with imls

506
00:36:34.079 --> 00:36:38.160
we then prepare materials for the imls
deputy director

507
00:36:38.160 --> 00:36:42.240
and for the director and by law the
director is charged with the authority

508
00:36:42.240 --> 00:36:47.119
and responsibility to make final award
decisions and this happens in may

509
00:36:47.119 --> 00:36:51.920
in june we notify all applicants by
email of the award decisions and provide

510
00:36:51.920 --> 00:36:55.839
the scores and comments created by the
reviewers

511
00:36:55.839 --> 00:37:00.880
and on july 1st 2023 funded projects
begin

512
00:37:03.920 --> 00:37:07.040
now at this point we're going to just
share a few tips collected from our

513
00:37:07.040 --> 00:37:11.520
experience working with applicants each
year

514
00:37:11.520 --> 00:37:16.240
first on the list is register early you
must have an active sam.gov registration

515
00:37:16.240 --> 00:37:20.400
to register with grants.gov and you must
have a functional grants.gov

516
00:37:20.400 --> 00:37:23.680
registration to submit an application to
imls

517
00:37:23.680 --> 00:37:27.839
now remember there's no cost to register
on these sites but it can take from

518
00:37:27.839 --> 00:37:31.119
several days to several weeks to get
your registration established and

519
00:37:31.119 --> 00:37:34.079
validated
so pay attention to this requirement

520
00:37:34.079 --> 00:37:38.880
particularly if this is your first time
applying for a federal grant or if your

521
00:37:38.880 --> 00:37:43.119
sam registration has expired
or if you've had a change in your point

522
00:37:43.119 --> 00:37:47.280
of contact for sam
start that registration process as early

523
00:37:47.280 --> 00:37:51.839
as possible
your sam.gov registration expires each

524
00:37:51.839 --> 00:37:57.040
year and you must renew it you can log
into sam.gov at any time and find out

525
00:37:57.040 --> 00:38:01.200
your status i would recommend doing that
today

526
00:38:01.200 --> 00:38:05.839
both sam.gov and grants.gov have their
own help desk to assist you with

527
00:38:05.839 --> 00:38:11.760
resolving issues or tracking problems
that might arise with your registration

528
00:38:12.400 --> 00:38:16.560
now in our next to last slide i wanted
to show just a few tips

529
00:38:16.560 --> 00:38:21.520
from some of our accumulated knowledge
over the years

530
00:38:21.520 --> 00:38:25.760
first read the application guidelines
the nofos we know it's a long document

531
00:38:25.760 --> 00:38:30.560
but it contains essential information on
how to prepare your application

532
00:38:30.560 --> 00:38:33.359
schedule a counseling call with one of
our staff

533
00:38:33.359 --> 00:38:36.720
we are available to answer your
questions and these often come at the

534
00:38:36.720 --> 00:38:39.520
start of the process with some general
questions

535
00:38:39.520 --> 00:38:44.000
but you might also have questions later
a very specific or detailed question

536
00:38:44.000 --> 00:38:47.920
about a particular component and you can
email or call us with those questions

537
00:38:47.920 --> 00:38:52.400
too
describe your museum well and vividly

538
00:38:52.400 --> 00:38:56.079
and use recent and relevant data to make
your point see reviewers are looking at

539
00:38:56.079 --> 00:38:59.119
the application to try to understand
your museum

540
00:38:59.119 --> 00:39:02.560
so be sure to give them a good
description

541
00:39:02.560 --> 00:39:07.520
follow the narrative outline in the nofo
and just you know even use the same

542
00:39:07.520 --> 00:39:10.960
headings to make it easy for reviewers
to read and find the information they

543
00:39:10.960 --> 00:39:15.760
need
avoid any acronyms or jargon people who

544
00:39:15.760 --> 00:39:19.280
review your application are experts but
they know but they might not be totally

545
00:39:19.280 --> 00:39:23.280
familiar with your shorthand so make it
easier for them to understand what you

546
00:39:23.280 --> 00:39:25.520
mean

547
00:39:27.040 --> 00:39:31.680
ask a colleague to read
the seven page narrative with fresh eyes

548
00:39:31.680 --> 00:39:35.280
so once you've drafted it make sure
someone else reads it

549
00:39:35.280 --> 00:39:39.680
ask them to act like a reviewer who's
seeing it for the first time

550
00:39:39.680 --> 00:39:43.040
do this well in advance of the
submission deadline so you have adequate

551
00:39:43.040 --> 00:39:47.280
time to edit the narrative if necessary
or maybe add more information if you

552
00:39:47.280 --> 00:39:50.320
need to do that

553
00:39:51.440 --> 00:39:55.119
be sure your application is complete
check it against the table of

554
00:39:55.119 --> 00:39:58.640
application components
and check it again to be sure you're not

555
00:39:58.640 --> 00:40:02.400
missing any required documents

556
00:40:02.960 --> 00:40:06.560
and then submit to grants.gov early so
you have time to

557
00:40:06.560 --> 00:40:12.400
deal with any glitches or last minute
issues that might come up

558
00:40:16.319 --> 00:40:19.599
so let's recap

559
00:40:22.960 --> 00:40:27.599
make sure you go to imless.gov and read
the nofo

560
00:40:28.079 --> 00:40:34.240
check your organization's registration
for both sam.gov and grants.gov

561
00:40:34.240 --> 00:40:39.200
connect with us talk with a program
staff person

562
00:40:39.200 --> 00:40:43.839
prepare your application
make sure it's complete

563
00:40:43.839 --> 00:40:49.760
and finally submit before the deadline
november 15 2022

564
00:40:49.760 --> 00:40:56.160
11 59 pm
eastern time that's eastern time

565
00:40:58.079 --> 00:41:02.560
now in closing i just want to make sure
that you have our email address and

566
00:41:02.560 --> 00:41:06.400
direct phone number
and don't hesitate to call or email

567
00:41:06.400 --> 00:41:11.040
either of us with questions or concerns
thank you

568
00:41:11.040 --> 00:41:14.680
and have a great day