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Aloha, and welcome to the
Applicant webinar for the Native

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Hawaiian Library Services Grant
Program.

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My name is Jennifer Himmelreich
and I'm the program officer for

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this grant program.

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In this webinar, I'll be
providing information about the

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Native Hawaiian Library Services
Grant program.

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We will review eligibility, go
over the application process,

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the different application
components, and also offer you a

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few tips and suggestions.

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Our goal is to help make the
application process as easy as

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possible while helping to ensure
that all application

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requirements are met.

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The Native American Library
Services Grants are competitive

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awards for up to two years and
up to $150,000. Cost share is

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not required.

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The anticipated period of
performance for these awards is

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September 1st, 2024 and to end
by August 31st, 2026.

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To be eligible for this program,
you must be a nonprofit

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organization that primarily
serves and represents Native

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Hawaiians.

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The term Native Hawaiian refers
to an individual who is a

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citizen of the United States and
a descendant of the Aboriginal

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people who, before 1778,
occupied and exercised

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sovereignty in the area that is
now the State of Hawaii.

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If you are an ineligible
institution, we can encourage

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you to partner with an eligible
institution on a project.

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While you cannot be the lead
applicant, you may apply through

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a partnership with an eligible
institution and receive funding

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to support activities in that
manner.

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Please note that a grantee with
an active Native Hawaiian

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Library Services grant may not
apply for another Native

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Hawaiian Library Services Grant
that would have an overlapping

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period of performance with the
active grant.

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The Native Hawaiian Library
Services Grant have three main

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goals with objectives that
correspond to each goal.

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The first corresponds to the
Digital Services Project

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category on the Program
Information Form, and they are

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to improve digital services to
support needs for education,

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workforce development, economic
and business development, health

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information, critical thinking,
and digital literacy skills.

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Objective 1.1 supports the
establishment and refinement of

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digital infrastructure,
platforms and technology.

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Objective 1.2 supports
preservation and access to

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information and resources
through digitization.

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The second goal and objective
correspond to the educational

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programming project category and
they are to improve educational

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programs related to specific
topics and contact areas of

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interest to library patrons and
community based users.

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Objective 2.1 supports the
identification of the needs and

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interests of learners.

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Objective 2.2 supports the
development and implementation

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of classes, events, teaching
tools, resources, and other

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educational services and
Objective 2.3 supports the

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evaluative assessment of library
based approaches to teaching and

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facilitation.

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The third goal and objectives
corresponds to the Preservation

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and Revitalization Project
category on the Program

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Information Form. and they are
to enhance the preservation and

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revitalization of Native
Hawaiian culture and language.

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Objective 3.1 supports the
development of efficient

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strategic partnerships within
across an outside Native

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Hawaiian communities.

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Objective 3.2 supports the
preservation of content of

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unique and specific value to
Native Hawaiian communities.

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Objective 3.3 supports the
sharing of content within and or

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beyond Native Hawaiian
communities.

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You can find the Notice of
Funding Opportunity on our

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website.

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We ask applicants to read the
NOFO carefully and follow all

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links for for the application.

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Pages six and seven in the NOFO
include a table that lists all

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of the application components,
what kind of format they need to

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be, they need to be submitted
as, and which file name to use.

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When you're submitting your
application package, use this

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list as a checklist of all
documents you'll need to submit

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by April.

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First you want to make sure your
application is complete so it is

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not rejected simply because you
missed or forgot one document.

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Let's go over a timeline and how
this process works.

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Mark April 1st, 2024 at 11:59 PM
as the deadline.

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Make note that the time zone
listed is for the Eastern Time

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zone.

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Once applications are received,
grant proposals go through

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application checks to make sure
all application components are

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there before they go out for
peer review.

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In May and June, reviewers will
read your proposals and evaluate

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them to make sure you have
responded to the NOFO and that

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your proposed project has
potential for success.

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After the peer reviews in June
and July, we complete budget

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checks and present the reviewers
comments and scores to the IMLS.

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The Director will then make
final funding decisions based on

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reviewers, evaluations and the
overall goals of the program,

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and agency announcements will be
made in August, for September

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1st start date.

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Please note that during the
application review time in April

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in the budget reviews in June,
noted with the purple stars in

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the timeline are the periods our
staff may reach out to grant

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contacts with questions about
application components or

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questions about the budget, form
justification, or indirect

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costs.

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If you need to get a better idea
of how to align your project

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with the three IMLS goal
categories, you can search

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previous awards awardees using
our Awarded Grants search

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database.

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Starting on the IMLS homepage,
click on Grants at the top of

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the page, then click on Search
Awarded Grants.

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From here you can select a
fiscal year.

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We've chosen FY22, and you'll
want to pull the Native American

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Library Services Grant program
under Programs, then hit Submit,

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which will pull up all FY22
Native Hawaiian awardees.

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Under the description, there's a
PDF document you can download

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which will include the proposal,
narrative, and schedule of

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completion for each funded
project.

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I will now review the questions
that you should address in your

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proposal.

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As part of the IMLS
Supplementary Information Form,

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you'll include an abstract.

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Here are some key questions to
addressed in the in the

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abstract.

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First, you'll identify the lead
applicant and, if applicable,

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any collaborators you'll
describe the need, problem, or

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challenge your project will
address.

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You'll want to list the high
level activities you'll carry

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out and identify the associated
time frames.

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You'll specify and identify who
or what will benefit from your

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project, and you'll specify your
project's intended results.

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You'll describe how you'll
measure performance in achieving

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your intended results.

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Please note that if your
proposed project is selected for

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funding, your abstract may be
published online.

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As such, it mean it must not
include any sensitive or

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confidential information.

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Your application narrative
should have three main sections,

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a budget justification, a
project work plan, and project

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results.

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In your project justification,
please tell reviewers which

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program goal and associated
objectives of the Native Native

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Hawaiian Library Services Grant
Program will your project

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address to describe in detail
what need, problem, or challenge

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your project will address and
how it was identified.

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You can use demographic
information, economic

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circumstances, condition
assessments, and or other

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relevant data from reliable
sources to help define the need,

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problem, or challenge and
develop the scope for the

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project.

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You'll want to identify who the
target group for your project

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and how they've been involved in
the planning.

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Target group refers to those who
will be most immediately and

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positively positively affected
by your project.

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Be specific by identifying
particular age groups, community

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members with particular needs,
and or other types of target

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audiences.

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Identify the number of
individuals in the target group

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in each target group.

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If you identify more than one,
you'll want to share who the

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ultimate beneficiaries for this
project are.

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Beneficiaries refer to those who
are likely to be aided in the

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long term by your project.

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They may or may not be the same
group as your target group.

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You'll want to identify the
number of individuals who will

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benefit from your project in the
long, long term, if reliable and

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justifiable reasons are
possible.

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Otherwise, describe the
characteristics of the

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beneficiaries you expect to be
served eventually by your

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project.

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The second part of your
application, your project work

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plan, should address the
following questions.

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What specific activities will
you carry out and in what

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sequence?

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What are the risks of the
project and how will you

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mitigate them?

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Who will plan, implement, and
manage your projects?

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What time, financial personnel,
and other resources will you

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need to carry out the activities
and identify any partner or

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collaborator organizations that
will contribute to your project

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and describe their roles.

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How and with whom will you share
your work's general findings and

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lessons learned?

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What data will you collect, how
often and from what sources, in

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order to measure your
performance in terms of

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effectiveness, quality, and
timeliness?

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I will discuss more about this
in a minute.

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Does your project include any
digital content resources,

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assets, software, data sets?

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If so, be sure to create a Data
Digital Products plan.

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Examples of digital products
include any data data

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visualizations that are
informing the project's work,

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online materials such as web
pages and digital content

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products or images.

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For the third narrative
component project results, it

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needs to include what your
project's intended results are

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and how they will address the
need, problem, or challenge you

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have identified in the project
justification above.

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How will the knowledge, skills,
behaviours and or attitudes of

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the intended audience change as
a result of your project?

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What tangible products will
result from your project?

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How will you sustain the
benefits of your project?

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How we continue to support the
project, its results and or new

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models that are created beyond
the grant.

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For example, will there be
ongoing institutional and or

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community supportive project
activities or products?

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Do you have demonstrated buy in
from potential stakeholders?

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What are your plans for
sustaining any digitized

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collections, software and
supporting documentation,

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information system, and other
technology tools?

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The Native Hawaiian Library
Services Grant Program will use

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the following three performance
measures as a basis for

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understanding the level of
performance by the grant program

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as a whole and by each award
supported through it for

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effectiveness.

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Are the activities being
supported by the program

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contribute to a.

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Improving digital services B.

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Improving educational programs
and or seeing enhancing the

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preservation and revitalization
of Native Hawaiian cultures and

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languages.

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For quality is the program
meeting user requirements and

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expectations, and for timeliness
is each activity being completed

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on time and as proposed.

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Each applicant must identify
what data they will collect, how

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often, and from what source.

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In order to produce these
measurements, consider using the

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sample Performance Measurement
Plan referenced in the NOFO to

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get started.

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I will now address key
components of your application

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package.

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You'll want to include the
application components listed on

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the NOFO included here on this
slide.

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Conditionally required documents
include your proof of private

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non-profit status, your
federally negotiated indirect

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cost rate if you plan to include
that in your budget, and the

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Digital Products Plan if you're
proposing to generate any

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digital content, resources,
assets, or software.

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You'll need to include the IMLS
budget form and budget

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justification following the
standard budget categories

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listed on this slide.

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Please note that the IMLS budget
form is used for all IMLS grant

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programs and includes areas you
may not fill in as part of this

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grant program.

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The budget justification which
accompanies the completed IMLS

241
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budget form should explain in
detail the purpose and cost

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breakdown for each expense
listed in these categories.

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Note that under the Travel
category, they should include

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$3000 per year for IMLS Directed
Travel.

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Also, Please note that cost
share is not required.

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As part of this program, you may
submit a reasonable number of

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supporting documents that
supplement your narrative and

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support the project description.

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Supporting documents should help
IMLS staff and reviewers

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envision your project in greater
detail, but they should not be

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used to introduce new topics nor
to continue answers to the

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narrative questions.

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Give each document a clear,
descriptive title at the top of

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the first page.

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You can choose to include any of
the supporting documents listed

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on this slide.

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Final tips: Make sure to
complete to submit a complete

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application with all required
documents.

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Don't forget, any key personnel
listed must have resumes.

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You want to include any
conditionally required documents

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as needed.

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If you're using a federally
negotiated indirect cost rate

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agreement, remember that the
cost rate agreement must extend

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through September 2024.

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Please note that the indirect
cost rate at the time of the

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award stands until the end of
the grant award, so if a new

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rate is negotiated, we cannot
amend to the new rate.

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Finally, supporting documents
might include needs,

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assessments, letter supports,
plans, or reports.

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Next, we'll provide some tips on
how to help with the application

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process.

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First, register early.

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The UEI, SAM.gov and Grants.gov
registrations are sequential.

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The UEI has replaced DUNS and is
generated when you register with

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SAM.gov. You must have an active
SAM.gov registration to register

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with Grants.gov, and you will
need a functional Grants.gov

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registration to submit a Native
Hawaiian grant application to

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IMLS.

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Remember that your SAM.gov
registration expires each year

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and you must renew it.

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You can log on to SAM.gov at any
time to find out your status,

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and I would recommend doing that
today.

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Here are a few application tips
based on experience.

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Get get some feedback and
revise.

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Ask two or three people who are
not involved in the grant to

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read the proposal and provide
feedback on ideas, structure and

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grammar spelling.

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Consider their feedback and
revise accordingly.

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Proofread final versions
carefully.

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Use spell check feature and
coordinate with your team to

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submit all application
components through grants.gov

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before the deadline.

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Start today organizing what you
need to apply and understanding

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who in your organization can
help confirm UEI, SAM, and

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Grants.gov registrations.

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Remember to save all your
documents as PDF files.

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Grants.gov cannot convert them
for you, so that's an important

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note.

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Upload application files to
grants.gov prior to the

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deadline.

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I would encourage setting a date
in case something unforeseen

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comes up requiring more time.

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Utilize the Grants.gov
workspace.

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It's a great way to organize the
work of the application process

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in one work environment and with
any work partners who have a

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role to play an application prep
and submission process.

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Be sure to double check the
uploaded files against the table

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of application components in the
Notice of Funding Opportunity.

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Finally, by starting early, it
allows you time to resubmit the

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application before the deadline
if you need to do so, so keep

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that in mind.

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This might be helpful if you
discover you forgot something or

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would like to add additional
information.

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For questions about eligibility,
your library services plan and

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project activities, the digital
products plan, your budget,

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including allowability of costs.

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Please reach out to myself,
Jennifer Himmelreich for

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questions about application
requirements and deadline.

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Please reach out to my colleague
Sheena Afoakwa.

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Our contact information is on
this slide. Mahalo for listening

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in, and we look forward to
receiving your application.

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As always, best wishes from
IMLS.