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welcome to the applicant webinar for the
native hawaiian library services grant

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program
my name is anthony smith associate

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deputy director within the office of
library services

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in this webinar i'll be providing
information about the native hawaiian

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library services grant program
i'll review

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eligibility go over the application
process

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the different application components
and also offer you a few tips and

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suggestions
our goal is to help make the application

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process as easy as possible while
helping to ensure that all application

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requirements are met

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the native hawaiian library services
grants are competitive awards for up to

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two years and up to 150 000
cost share is not required

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the anticipated period of performance
for these awards is september 1st

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2022
through august 31st

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2024
to be eligible for this program you must

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be a non-profit organization that
primarily serves and represents

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native hawaiians
as the term is defined in title 20 of

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the u.s code
the term native hawaiian refers to an

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individual who is a citizen of the
united states and a descendant of the

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aboriginal people who before 1778
occupied and exercised sovereignty in

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the area that now comprises the state of
hawaii

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if you are an ineligible institution
we encourage you to partner with an

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eligible institution on a project
while you cannot be the lead applicant

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you may be able
to apply through a partnership with an

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eligible institution and receive funding
to support activities in that manner

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please also note that a grantee with an
active native hawaiian library services

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grant may not apply for another native
hawaiian library services grant that

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would have an overlapping period of
performance with the active grant

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the native hawaiian library services
grants have three main goals with the

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objectives that correspond to each goal
the first goal

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and objectives correspond to the digital
services project category

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on the program information form
and they are to

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improve digital services to support
needs for education

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workforce development
economic and business development health

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information critical thinking skills and
digital literacy skills

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objective 1.1 supports the establishment
and refinement of digital infrastructure

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platforms and technology
objective 1.2 supports preservation and

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access to information and resources
through

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digitization the second goal and
objectives correspond to the

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uh educational programming project
category on the program information form

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and they are to improve educational
programs related to specific topics and

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content areas of interest to library
patrons and community-based users

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objective 2.1
supports the identification of the needs

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and interests of learners
2.2 supports the development and

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implementation of classes events
teaching tools resources and other

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educational services
and 2.3 supports the evaluative

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assessment of library-based approaches
to teaching and facilitation

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the third goal and objectives correspond
to the preservation and revitalization

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project category on the program
information form

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and they are to enhance the preservation
and revitalization of native hawaiian

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culture and language
objective 3.1 supports the development

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of efficient strategic partnerships
within across and outside native

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hawaiian communities
3.2 supports the preservation of content

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of unique and specific value to native
hawaiian communities

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and 3.3 supports the sharing of content
within and or beyond

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native hawaiian communities

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you can find the notice of funding
opportunity on our website

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make sure to read the note folk
carefully

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and follow all of the links

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pages six and seven of the notice of
funding opportunity

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includes a table that lists all the
application components

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what kind of format they need to be
submitted as and which file name to use

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when you're submitting your application
package

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use this list as a checklist for all the
documents you will need to submit

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by april 1st
you want to make sure your application

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is complete
so that it's not rejected simply because

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you missed or forgot a document

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now this will give you a sense of the
timeline and how the process works

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grant proposals go through peer review
reviewers will read your proposals and

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evaluate them to make sure you have
responded

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to the notice of funding opportunity and
that your proposal

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project has potential for success
we will present the reviewer comments

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and scores to the imls director
who will then make funding decisions

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based on the reviewers evaluations and
the overall goals of the program and of

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the
agency announcements will be made in

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august for a september 1st start date

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now to get a better idea about how to
align your project with the three

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categories
you can use our awarded grant search

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starting on the imls homepage click on
the grants

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at the top of the page and then click on
search awarded grants

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from here you can search native american
hawaiian library services

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under
program and select fy21 under the fiscal

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year and then hit submit
if you click on an application log

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number you'll you'll find a short
description for each one

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and under the description there is a pdf
document that you can download which is

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the proposal narrative schedule of
completion and digital product form

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if any uh
existed for that particular project

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okay so now i'm going to review the
questions that you should address in

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your proposal

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as part of the imls supplementary
information form you will include an

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abstract
here are some key questions to address

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in the abstract
you want to identify the lead applicant

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and if applicable any collaborators
describe the need

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describe the problem or
challenge your project will address

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and how it will was identified

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list the high level activities you will
carry out and identify the associated

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time frame
identify who or what will benefit from

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your project
specify your project's intended results

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and describe how you will measure your
performance in achieving your intended

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results

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if your proposed project is selected for
funding

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your abstract may be published online
as such it must not include any

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sensitive or confidential information

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your application narrative should have
three main sections a project

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justification
project work plan and project results

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in your project justification tell the
reviewers

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which program goal and associate
objectives of the native hawaiian

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library services grants program
will your project address

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what need problem or challenge will your
project address

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and how was it identified
describe how you have used demographic

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information
economic circumstances condition

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assessments and other relevant data from
reliable sources to define the need

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problem or challenge and develop the
scope for the project

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who is the target group for your project
and how have they been involved in the

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planning
a target group refers to those who will

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be most immediately and positively
affected by your project

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be specific
by identifying particular age groups

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community members with particular needs
and or other types of target audiences

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identify the number of individuals in
the target group or in each

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target group
if you identify more than one

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who are the ultimate beneficiaries for
this project

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beneficiaries refers to those who are
likely to be aided in the long term by

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your project
they may or may not be the same

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as your target group
identify the number of individuals who

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will benefit from your project in the
long term

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if reliable and defensible accounts are
possible

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otherwise describe the characteristics
of the beneficiaries you expect to be

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served eventually by your project

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now your your project work plan section
should address

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the following questions
what specific activities will you carry

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out and in what sequence
what are the risks to the project and

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how will you mitigate them
who will plan implement and manage your

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project
what time financial personnel and other

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resources will you need to carry out the
activities

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identify any partner and or collaborator
organizations that

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will contribute to your project and
describe their roles

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how and with who will you share your
work's general findings lessons learned

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what data will you collect
how often and from what sources

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in order to measure your performance in
terms of effectiveness

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quality and timeliness
i'll discuss more about this

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in just a minute

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does your project include any digital
content resources assets software

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or data sets
if so be sure to create a digital

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products form
now examples of the digital product

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include any data visualizations
that are informing the project work

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online materials such as web pages
about the project

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digital content products or or images

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now for your project results section uh
it should include the following

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information
what are your project's intended results

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and how will they address the need
problem or challenge you have identified

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in the project justification
how will the knowledge skills behaviors

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capabilities
and and attitudes of the intended

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audience change as a result of your
project

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what tangible products will result from
your project

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how will you sustain the benefits of
your project

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how will you continue to support the
project its results and or new models

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that are created
beyond the grant period for example will

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there be ongoing
institutional and or community support

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of project activities or products

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do you have a demonstrated buy-in from
potential stakeholders

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what are your plans for sustaining any
digitized collections software

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and supporting documentation
information systems and and any other

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technology
tools

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the native hawaiian library services
grant program will use the following

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three performance measurements as a
basis for understanding the level of

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performance by the grant program
as a whole

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and by each award supported through it

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for effectiveness
are the activities being supported by

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the program
to

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improving digital services
improving educational programs

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and or enhancing the preservation and
revitalization of native american

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cultures and languages
for quality is the program meeting user

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requirements and expectations
and for timeliness is each activity

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being completed
on time and as

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captioning not proposed

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to use the fillable chart length in the
nofo

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so now let's talk about key components
of your application package

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make sure to include the application
components listed in the nofo and

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included here on this slide
conditionally required documents uh

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include your proof of private non-profit
status

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your federally negotiated indirect cost
rate agreement

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if you if you plan to include indirect
cost in your budget

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and the digital products plan if you are
proposing to generate

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digital content resources assets or
software

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again these are all conditionally
required documents depending upon your

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situation

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you'll need to include an imls budget
form and budget justification following

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the standard budget categories
listed on this slide

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the budget justification explain the
purpose

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and cost breakdown for each expense
listed in

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the imls budget form
your budget should include three

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thousand dollars for imls directed
travel

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for each year of the budget
and cost share is not required for this

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program

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you may submit a reasonable number of
supporting documents that supplement

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your narrative and support
the project description

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supporting documents should help imls
staff and reviewers envision your

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project in greater detail
but they should not be used to introduce

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new topics nor to continue
answers to the narrative questions

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give each document a clear descriptive
title at the top of the first page

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you can choose to include any of the
supporting documents listed here on this

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slide

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make sure to submit a complete
application with all required documents

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don't forget all key personnel listed
must have resumes

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check the list of conditionally required
documents for example

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the digital products plan or proof of
private nonprofit status

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another conditionally required
application component is the federally

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negotiated indirect cost rate agreement
if you have one remember that indirect

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cost rate at the time of the award
stands until the end of the award

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cost rate agreement must extend through
september 2022.

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and then supporting documents
might include

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needs assessment
letters of support planner

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reports okay so now we'll we'll provide
a few tips to help you with the

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application process

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first off please register early
there are three places where you must

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register your organization or to be able
to submit a proposal

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duns
sam

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and grants.gov
you must be registered in san which is

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the system for award management
it's important to keep in mind

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is that your sam registration is good
for for just one year and must be

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renewed
it takes time to process the renewal so

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we recommend checking your status early
on

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if it's not your job to track your sam
registration

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uh become friends with the person at
your organization whose job it is to do

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so
and make sure this is in place

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well in advance of the
application deadline

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grants.gov is the portal through which
you will file your application

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allow several weeks for the registration
process here and even if you know you're

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registered make sure you know who is
authorized for your institution and make

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sure they know their password
staff change people retire and passwords

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get misplaced
in fact if you don't know for absolutely

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sure that this is all in place now i
strongly recommend checking on it as

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soon as we get done here today
again if it's not something you want to

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be trying to accomplish anywhere close
to the application deadline it's just

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too much

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so here are a few application tips based
on our experience

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get some feedback and revise
revise your narrative

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ask two or three people who are not
involved in the grant to read the

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proposal and provide feedback on ideas
structure and grammar and spelling

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consider their feedback and revise
accordingly

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proofread final verd the final version
uh carefully

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you spell check the spell check feature
and then coordinate with your

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administration to submit all your
application components through

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grants.gov
before the deadline before the deadline

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start today organizing what you need to
apply and understanding who in your

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00:21:44.400 --> 00:21:50.000
organization can help confirm done sam
and grants.gov registrations

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remember to save all your documents as
pdf files

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00:21:54.159 --> 00:22:01.360
grants.gov cannot convert them for you
upload application files to grants.gov

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prior to the deadline
and i would encourage setting a date

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prior to the deadline in case something
unforeseen comes up

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requiring more time
newsgrants.gov workspace it's a it's a

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great way to organize the work of the
application progress in one work

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environment and
with any of your work partners who have

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a role to play in the application prep
and submission

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and be sure to double check the uploaded
files against the table of application

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components
in the notice of funding opportunity

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that is your checklist to ensure that
your applications

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is completed

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and then finally for questions about
eligibility

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your your narrative and project
activities

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the digital products plan
or your budget including including

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allowability of cost
please don't hesitate to reach out to me

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directly
for questions about application

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requirements and deadlines
our two

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wonderful outstanding program
specialists

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00:23:13.600 --> 00:23:19.840
are available to help
maeve kudrell and sheena afoqua

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thank you for listening and we look
forward to receiving your application

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and as always best wishes from imls

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you