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okay well welcome to the applicant
webinar for the native american library

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services enhancement grant program
my name is anthony smith i'm the

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associate deputy director within the
office of library services for

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discretionary grant programs

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in this webinar i'll be providing
information about the native american

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library services enhancement grant
program

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we will review eligibility
go over the application process

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the different application components
and also offer you a few tips and

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suggestions
our goal is to help make the application

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process as easy as possible while
helping to ensure that all application

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requirements are being met

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the native american library services
enhancement grants are competitive

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grants for up to two years and up to one
hundred and fifty thousand dollars cost

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share is not required
the anticipated period of performance is

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september 1
2022 through august 31st 2024

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federally recognized indian tribes are
eligible to apply for funding under the

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native american library services
enhancement grant program

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entities such as libraries schools
tribal colleges or departments of

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education
are not eligible applicants

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but they can be involved in the
administration of this program and their

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staff may serve as project directors in
partnership with eligible applicants

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by indian tribe we mean indian trust any
tribe ban nation or other organized

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group or community
including any alaska native village

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regional corporation or village
corporation

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which is recognized by the secretary of
the interior as eligible for the special

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programs and services provided by the
united states to indians because of

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their status as indians

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to be eligible for this program you must
have an existing library with regularly

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scheduled hours staff and materials
available for library users

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remember
the applying institution must be the

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tribe itself
if you are an ineligible institution

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encourage you encourage you to partner
with an eligible institution on a

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project
while you cannot be the lead applicant

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you may apply through a partnership with
an eligible institution and receive

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funding to support activities in that
manner

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please also note that a grantee with an
active

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native american library services
enhancement grant

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may not apply for another native
american library services enhancement

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grant that would have an overlapping
period of performance with the active

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grant

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the native american library services
enhancement grants have three main goals

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with objectives that correspond to each
goal

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the first goal and objectives scores
correspond to the digital services

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project category
on the program information form

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and they are to improve digital services
to support needs for education

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workforce development
economic development

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and business

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development
health information critical thinking

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skills and digital literacy skills
objective 1.1 is to support the

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establishment and refinement of digital
infrastructure platforms and technology

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1.2
supports preservation and access

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to information and resources through
digitization

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the second goal and objectives
correspond to the educational

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programming project category on the
program information form

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and they are
to improve educational programs related

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to specific topics and content areas of
interest to library patrons and

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community-based users
objective 2.1 supports the

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identification of the needs and
interests of learners

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objective 2.2
supports the development and

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implementation of classes events
teaching tools resources

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and other educational services
2.3 supports the evaluative assessment

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of library-based approaches to teaching
and facilitation

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the third goal and objectives correspond
to the preservation and revitalization

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project category
on the program information form and they

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are to enhance the preservation and
revitalization of native american

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cultures
and language

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now this can be done by objective 3.1
supporting the development of efficient

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strategic partnerships within across and
outside native

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communities
3.2

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is to support the preservation of
content of unique and specific value to

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native communities
and 3.3

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is to support the sharing of content
within and or beyond native communities

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you can find the notice of funding
opportunity on our website

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make sure to read the nofo carefully and
follow all the links

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the pages six and seven
of the notice of funding opportunity

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includes a table that lists all the
application components

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what kind of format they need to be
submitted as

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and which file name to use when you're
submitting your application package

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please use this list as a checklist of
all the documents you will need to

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submit to us by april 1st
you want to make sure your application

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is complete so that it's not rejected
simply because you missed or forgot one

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document

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so this will give you a sense of the
timeline and how the process works

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grant proposals go through peer review
reviewers will read your proposals and

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evaluate them to make sure you have
responded to the notice of funding

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opportunity
and that your proposed project has

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potential for success

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we will present the reviewers comments
and scores

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to the imls director who will then make
funding decisions based on the reviewers

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evaluations
and the overall goals of the program and

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the agency
announcements will be made in august

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for a september 1 start date

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so to get a better idea about how to
align your project with the three

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categories
you can use our awarded grants search

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now starting on the imls home page
you'll first click on grants at the top

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of the page
and then select search awarded grants

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now from here
you can search native american library

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services enhancement grants
under program and select fy21 under the

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fiscal year and then hit submit
if you click on an application log

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number
in the results list you'll find a short

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description for each one
of the awards and under the description

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there's a pdf document you can download
which is the proposal narrative and

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schedule of completion for each funded
project

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i'll now
review the questions that you should

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address in your proposal

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as part of the imls supplementary
information form you will include an

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abstract
now here are some key questions to

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address
in the abstract

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identify the lead applicant
and if applicable any collaborators

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describe the need problem or challenge
your project will address

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list the high level activities you will
carry out and identify the associated

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time frame
identify who or what will benefit from

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your project

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specify your project's intended results
describe how you will measure your

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performance
in achieving your intended results

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if your proposed project is selected for
funding

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your abstract may be published online
and so

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it must not include any sensitive or
confidential information

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your application narrative should have
three main sections

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a project justification
a project work plan and project results

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in your project justification tell the
reviewers

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which program goal and associate
objectives of the national

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native american library services
enhancement grants program will your

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project address
what need problem or challenge will your

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project address and how was it
identified

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so describe how you have used
demographic information

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economic circumstances condition
assessments and

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really any other relevant data from your
reliable sources to define the need

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problem or challenge
and develop the scope for the project

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who is the target group for your project
and how have they been involved in the

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planning
now target group refers to those who

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will be most immediately and positively
affected by your project

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be specific by identifying particular
age groups community members with

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particular needs and or other types of
target audiences

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identify the number of individuals in
the target group or in each target group

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if identifying more than one

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what are the ultimate beneficiaries for
this project and beneficiaries refer to

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those who are likely to be aided in the
long term by your project they may or

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may not be the same as your target group
identify the number of individuals who

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will benefit from your project in the
long term

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if reliable and defensible
counts are possible

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otherwise describe the characteristics
of the beneficiaries you expect to be

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served
eventually by your project

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now your project work plan section
should address the following

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questions
what specific activities will you carry

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out in what sequence

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what are the risks to the project and
how will you mitigate them

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who will plan implement and manage your
project

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what time financial personnel and other
resources

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will you need to carry out the
activities

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identify any partner and or collaborator
organizations that will contribute to

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your project and describe their roles

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how and with whom
will you share your work's general

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findings lessons learned
what data would you collect and how

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often
and from what sources in order to

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measure your performance in terms of
effectiveness

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quality
and timeliness

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and i'll discuss more about these in
just a moment

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does your project include any
digital content

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resources assets software data sets
if so be sure to create a digital

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products plan
examples of digital products include any

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data visualizations that are informing
the project work

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online material such as web pages about
the project

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any sort of digital collection content
products or images of any sort

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now in terms of project results
what are your projects intended results

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and how will they address the need
problem or challenge you have identified

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in the project justification
and how will the knowledge skills

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behaviors capabilities
uh and attitudes of the intended

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audience change as a result of your
project

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what tangible products will result from
your project

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how will you sustain the benefits of
your project how will you continue to

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support the project its results and or
new models that are created beyond the

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grant period
for example

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will there be ongoing institutional
uh and or community support of project

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activities or products

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do you have demonstrated buy-in from
potential stakeholders

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what are your plans for sustaining any
digitized collections software

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and supporting document documentation
information systems and other technology

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tools

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the native american library services
enhancement grant program will use the

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following three performance measurements
as a basis for understanding

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the level of performance by the grant
program as a whole and by each award

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supported through it

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for effectiveness
are the activities being supported by

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the program contributing to
improving digital services

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improving educational programs
and or enhancing the preservation

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revitalization of native american
cultures and languages

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for quality is the program meeting
user requirements

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and expectations

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for timeliness
is each activity being completed on time

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and as proposed
now each applicant must identify what

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data they will collect
how often and from what source in order

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to produce these measurements
consider using the sample performance

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measurement plan
uh to get started

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next i'll talk about key components of
your application package

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okay so
make sure to include

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the application
components

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listed in the nofo and included here on
the slide it is a

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checklist of requirements

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right in the nofo and again you can
reference the slide

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conditionally required documents are
your federally negotiated indirect cost

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rate agreement
if you plan to use one

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and the digital products plan if you're
creating any kind of

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digital product
now that means it is required if any

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funds are being used to create any kind
of digital product like a website or

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digital collections

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you'll need to include an imls budget
form and a budget justification

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following the standard budget categories
listed on this slide

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in the budget justification
you'll need to explain the purpose and

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cost breakdown for each expense listed
in the imls budget form

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a travel should include
three thousand dollars for imls directed

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travel each year so that should be
included

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in your budget
cost share is not required for this

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program

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okay so you may submit a reasonable
number of supporting documents that

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supplement your narrative and support
the project description

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a supporting document should help imls
staff and reviewers envision your

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project in greater detail but they
should not be used to introduce new

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topics nor to
continue answers to the narrative

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questions
give each document a clear

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descriptive title at the top of the
first page

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you can choose to include any of the
supporting documents listed here

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make sure to submit a complete
application with all required documents

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don't don't forget all
key personnel listed

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must have resumes
checklist of conditionally required

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documents for example the digital
products plan

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the federally negotiated indirect cost
rate agreement is another conditionally

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required application component
if you have one

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and you plan to use it remember that
indirect cost rate at the time of the

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award stands until the end of the award
and the cost rate agreement must extend

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through september
2022

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and then supporting documents
might include needs assessment letters

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of support plans or reports

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okay next we'll provide a few tips to
help you with the application process

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all right
so first

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please register early
there are three places where you must

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register your organization in order to
be able to submit a proposal

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um and there's
on the screen here duns sam and

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grants.gov
you must be registered in sam which is

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the system for award management
it's important to keep in mind

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that your your sam registration is good
for one year and then must be renewed

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and it takes time to process the renewal
so we

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strongly recommend checking your status
early on

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if it's not your job to track sam
registration

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um identify the person who does that at
your organization

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and make sure this is in place uh well
in advance of the deadline

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grants.gov is the portal through which
your you will file your application

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allow several weeks for the registration
process

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um
for this uh part of the activity even if

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you're you're registered make sure you
know who is authorized for your

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institution usually there's someone at
the institution who

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serves as the point person for
grants.gov and make sure they know

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their password
so you again you may want to identify

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this person early on
because you know staff change people

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retire passwords get misplaced
so

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it's a good idea to start that early on
as well

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if you don't know for absolutely sure
that this is all in place now you know

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i'd recommend checking on it as soon as
we get done today

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um
again if it's

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if it's not something you want to be
trying to accomplish it's not it's not

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something you want to try to accomplish
anywhere close to the application

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deadline

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so here's a few uh application tips
based on our experience

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first get some feedback
and revise revise revise

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of course this goes hand in hand with
starting early

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ask two or three people who are not
involved in the grant to read the

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proposal and provide feedback on ideas
on structure

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on grammar and spelling
consider their feedback and revise

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accordingly
proofread final the final version

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uh carefully
use

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spell check feature
and coordinate with tribal

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administration to submit all of your
application components through

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grants.gov again well before the
deadline

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so start today organizing what you need
to apply and understanding who

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in your organization can help confirm
done sam and grants.gov registrations

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first and foremost
remember to save all your documents as

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pdf files
grants.gov

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cannot convert them for you so you have
to when it's time to upload your

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documents
they need to be in pdf format

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upload application files to grants.gov
prior to the deadline i i would

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encourage setting a date
prior to the deadline in case something

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unforeseen comes up requiring additional
time

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00:24:28.240 --> 00:24:33.360
give yourself that buffer
use grants.gov workspace it's a great

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way to organize the work of the
application process in one work

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environment
and with any of your work partners who

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00:24:41.600 --> 00:24:45.679
have a role to play in the application
prep and submission process you can all

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be coordinated through grants.gov
workspace

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be sure to double check the uploaded
file against the table of application

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components in the notice of funding
opportunity again that you have that

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00:25:00.400 --> 00:25:04.240
checklist of
file requirements

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in the nofoll

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okay so for questions about eligibility
your project narrative

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and project activities the digital
products plan your budget including

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allowability costs
please contact me

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my contact information is on the screen
for questions about application

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requirements and deadlines
uh please

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don't hesitate to reach out to our
two program specialists

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sheena afoq

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and you have their contact information
as well

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thank you for listening in and we look
forward to receiving your application

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and
as always best wishes from imls