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Timed Transcript for IMLS Office of Museum
Services Webinar: Choosing a Funding Opportunity

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for Fiscal Year 2023

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Welcome to the Institute of Museum and Library
Services Office of Museum Services Informational

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Webinar, Choosing a Funding Opportunity for
the Fiscal Year 2023.

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Our goal in this presentation is to provide
basic information to help you decide which

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IMLS funding program is most likely to be
the best fit for your project idea and your

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institution.

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This is one of a series of pre-recorded webinars
designed to help you find the information

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you need to create a competitive application
for IMLS museum funding.

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Once you decide on a grant program, we encourage
you to watch the specific webinar for that

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program.

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These webinars will be available in September
and can be accessed at WWW dot IMLS dot gov

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backslash webinars, and then click On-Demand
Webinars.

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In this presentation, we will be addressing
these topics.

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First, we'll consider the IMLS vision, mission,
and strategic plan.

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Becoming familiar with them will help you
understand why our grant programs are structured

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the way they are, and why we ask you as an
applicant to address certain issues in your

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application.

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Second, we’ll address basic institutional
eligibility criteria to help you make good

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preliminary decisions about which program
to pursue.

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Next, we'll present basic information about
our funding programs and opportunities.

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We'll show you where to find specific information
on the IMLS website.

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Then, we'll talk about the two registrations
you must have in place in order to apply for

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a grant and will stress how important it is
to get this done well in advance of the grant

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deadline.

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Finally, we'll share where to find our contact
information and invite you to get in touch

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with us with any questions you might have
or simply to talk about your project ideas.

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IMLS's vision and mission statements were
adopted as part of the agency's current strategic

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plan.

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Both emphasize that IMLS is here to support
museums and libraries in their work of serving

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their communities.

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IMLS's vision is a nation where museums and
libraries work together to transform the lives

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of individuals and communities.

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Our mission is to advance, support, and empower
America's museums, libraries, and related

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organizations through grantmaking, research,
and policy development.

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Much like your own institution's strategic
plan, IMLS identifies goals to help us achieve

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our vision and accomplish our mission.

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There are three programmatic goals that drive
our grantmaking, and you will see these concepts

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referenced in much that we will talk about
today as well as in the guidance for preparing

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grant applications.

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Goal One makes it clear that IMLS supports
engaging learning experiences in museums for

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people of all ages and interests.

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Goal Two specifies that IMLS helps strengthen
the capacity of museums to improve the well-being

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of their communities by exploring methods
of and implementing new approaches to community

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collaboration.

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Goal Three confirms that IMLS supports the
stewardship of museum collections at institutions

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of all types and invests in tools, technology,
and training that enable people of all backgrounds

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and abilities to discover and use museum collections
and resources.

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The IMLS strategic plan covering the period
FY 2022 through 2026 is available on our website

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at IMLS dot gov backslash about us backslash
strategic plan.

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The Office of Museum Services offers funding
through six grant programs: Museums for America,

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Museums Empowered, Inspire Grants for Small
Museums, National Leadership Grants for Museums,

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Museum Grants for African American History
and Culture, and Native American Native Hawaiian

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Museum Services Program.

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We will go into each program in more detail
later, so just keep the different programs

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in mind as we go through the basic eligibility
requirements.

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Let's begin with funding eligibility requirements
for IMLS grants.

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All IMLS applicants must be either a unit
of state, local, or tribal government, or

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a private non-profit organization that has
tax-exempt status under the IRS.

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Several of our grant programs specify "museum"
as an eligible type of organization.

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To answer the question, “What types of institutions
are included in the term ‘museum,’”

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we share this list.

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However, the list is not exhaustive.

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Even if your organization's name does not
include the word "museum," you may still be

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eligible if you meet the requirements as set
out in the Notice of Funding Opportunity.

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Please take note that museums, as defined
here, may stand alone as independent organizations

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or they may be administered by a governing
body, such as a college, university, tribe,

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or a state or local government.

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To explore that point just a bit further,
in addition to meeting governance and geographic

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requirements, to be eligible for funding as
a "museum," an organization must also use

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a professional staff.

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An institution uses a professional staff if
it employs at least one staff member or the

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full-time equivalent, paid or unpaid, primarily
engaged in the acquisition, care, or exhibition

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to the public of objects owned or used by
the institution.

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It must be organized on a permanent basis
for essentially educational or aesthetic purposes;

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Own or use tangible objects;
Either animate or inanimate; care for these

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objects; exhibit these objects to the general
public on a regular basis, at least 120 days

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a year;
And conducts these activities in facilities

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that it owns or operates.

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For the FY 2023 deadline, due to closures
resulting from COVID-19, applicants have three

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ways in which to meet the 120 days open eligibility
requirement.

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First, you can measure the 120 days in the
time period immediately before submitting

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your application.

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Second, you can measure the 120 days in the
previous calendar year, or third, you can

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measure 120 days in a year that ends the day
of your shutdown.

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For more details on each of these points,
please look at the Eligibility Information

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in any given grant program's Notice of Funding
Opportunity.

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Depending on the grant program, other organizations
that may be eligible for funding include colleges

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and universities; organizations that serve
museums; federally recognized Native American

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tribes; organizations that serve Native Hawaiians.

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Be sure to check the specific Notice of Funding
Opportunity for details on eligibility requirements,

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which vary among grant programs.

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So, who is eligible to apply for an IMLS grant?

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Each of our grant programs has a slightly
different set of eligibility criteria.

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Some of these relate to governance systems,
some relate to geography, and some relate

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to institutional mission.

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It's crucial, therefore, that you check the
Notice of Funding Opportunity for each program

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in which you are interested.

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To get you started, however, we are making
some very broad suggestions here.

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Find your institution type in the column on
the left and then check out the grant programs

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corresponding to the X's in the columns on
the right.

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When you have identified a grant program of
interest, take time to explore the eligibility

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criteria that are presented in the Notice
of Funding Opportunity.

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There are some organizations that cannot apply
for IMLS grants.

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These include federally funded institutions,
for-profit organizations, and foreign countries

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or organizations.

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It also includes individuals.

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While these entities cannot apply for an IMLS
grant, there is no rule against their participating

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as partners or providing services to a grant-funded
project.

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Let's turn to the funding programs we offer.

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The Office of Museum Services offers two assessment
programs: Museum Assessment Program, or MAP,

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and the Collections Assessment for Preservation,
or CAP program, and six grant programs: Museums

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for America; Museums Empowered; Inspire Grants
for Small Museums; National Leadership Grants

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for Museums; Museum Grants for African American
History and Culture; and Native American Native

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Hawaiian Museum Services Program.

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Through cooperative agreements, IMLS supports
two main assessment programs, MAP and CAP.

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Assessment programs are technical assistance
programs that can help museums strengthen

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operations and plan for the future.

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Participating in an assessment program is
a great starting point for small and mid-sized

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museums, and the resulting documents can be
used as supporting documents in future IMLS

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grant applications.

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The Museum Assessment Program, or MAP, is
funded by IMLS and managed by the American

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Alliance of Museums in Washington, DC.

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It is available to small and mid-sized museums
of all types, and its purpose is to help organizations

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strengthen their operations, plan for the
future, and meet professional standards through

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self-study and a consultative site visit from
an expert peer reviewer.

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MAP participants can choose from five assessment
types.

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This basic, strategic, and holistic Organizational
Assessment helps a museum look at its operations

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primarily from the perspective of how well
activities, resources, and mission align with

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each other, and with professional ethics,
practices, and standards.

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The Collections Stewardship Assessment focuses
on practical, ethical, and strategic collections

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issues and activities related to the care
and management of a museum's collections per

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professional practices and standards.

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The Education and Interpretation Assessment
helps the museum evaluate how well it is carrying

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out its educational role and mission, meeting
core standards for education and interpretation.

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This assessment also looks at the museum's
educational content creation and delivery

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from the perspective of diversity, equity,
accessibility, and inclusion.

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The Community and Audience Engagement Assessment
focuses on the museum's awareness and understanding

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of, and relationship with, its various communities
and audiences, and their perception of and

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experience with the museum.

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The advanced Board Leadership Assessment is
for private non-profit museums with policy-making

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boards and paid staff which are looking for
guidance on how to strengthen their institution

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and ensure its long-term success through more
effective leadership-oriented governance.

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To learn more, please visit WWW dot AAM dash
US dot org backslash MAP, or call (202) 289-9118.

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Applications will be due February 1, 2023.

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To be notified when the application and full
program details are released, please send

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your contact information to MAP at AAM dash
US dot org.

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Also funded by IMLS and administered by the
Foundation for Advancement in Conservation

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in Washington, DC, the Collections Assessment
for Preservation, or CAP program, provides

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small and mid-sized museums with support for
general conservation assessments.

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Through self-study and an on-site visit by
a collections conservation specialist, as

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well as a building specialist,
CAP can assist your institution by helping

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you decide how to invest limited funding and
staff time; facilitating the development of

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a long-term preservation plan; and serving
as a fundraising tool for conservation projects.

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CAP is often the first step for small and
mid-sized institutions that wish to improve

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the condition of their collections.

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Potential applicants should refer to the FAIC
website regularly for updates.

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For detailed information about the application
process and what happens during and after

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the CAP process,
Please visit WWW dot cultural heritage dot

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org backslash CAP, call (202) 452-9545, or
e-mail CAP at cultural heritage dot org.

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Now, we will move on to the grant programs.

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Our goal today is to get you on your way in
choosing the right program for your needs.

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There are six IMLS museum grant programs,
and we’ll touch briefly on each one.

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Here are a few things to keep in mind as we
go through the six grant programs.

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The application due date for all grant programs
is November 15, 2022.

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Pre-recorded webinars for each grant program
will be posted on the IMLS website in early

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September.

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Please visit WWW dot IMLS dot gov backslash
webinars in September to view the program

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you are interested in.

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Once you have listened to the program webinar,
should you have any additional questions,

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please feel free to contact one of the Senior
Program Officers assigned to the program of

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interest.

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Museums for America, or MFA, is our largest
grant program, receiving the largest number

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of applications each year, and the one through
which we make the largest number of awards.

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The overall goal of the program is to support
activities that strengthen the abilities of

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museums to serve the public.

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As an applicant, you must align your project
with one of the agency's goals by choosing

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a project category.

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Your options are Lifelong Learning, Community
Engagement, and Collections Stewardship and

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Access, reflecting the programmatic goals
of IMLS's strategic plan.

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Grant requests may range from $5,000 to $250,000
for projects scheduled to last from 1 to 3

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years.

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Projects must begin on September 1, 2023.

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MFA requires a 1 to 1 cost share.

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This means that for every dollar you request
from IMLS, you must plan to provide an additional

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dollar in cash from a non-federal source,
staff or volunteer time, or third-party in-kind

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contributions.

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MFA is open to museums, non-profit organizations
responsible for the operation of a museum

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who is applying on behalf of the museum, and
museums located within a parent organization,

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such as a state, local, or tribal government,
Or a non-profit entity, such as a university,

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historical society or, cultural center, may
apply on behalf of a museum that operates

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as a discrete unit within the parent organization.

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Museums Empowered is a special initiative
of Museums for America.

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It is designed to support projects that use
the transformative power of professional development

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and training to generate systemic change within
a museum.

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Potential projects should address 1 of 4 project
categories: Digital Technology, to provide

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museum staff with the skills to integrate
digital technology into museum operations;

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Diversity and Inclusion, to support museum
staff in providing inclusive services to people

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of diverse geographic, cultural, and socioeconomic
backgrounds, and to individuals with disabilities;

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Evaluation, to strengthen the ability of museum
staff to use evaluation as a tool to shape

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museum programs and improve outcomes.

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Organizational Management, to strengthen and
support museum staff as the essential part

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of a resilient organizational culture.

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Grant requests may range from $5,000 to $250,000
for projects scheduled to last from 1 to 3

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years.

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All projects must begin on September 1, 2023.

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Museums Empowered requires a 1 to 1 cost share.

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This means that for every dollar you request
from IMLS, you must plan to provide an additional

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dollar in cash from a non-federal source,
staff or volunteer time, or third-party in-kind

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contributions.

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Museums Empowered is open to museums, non-profit
organizations responsible for the operation

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of a museum who is applying on behalf of the
museum, and museums located within a parent

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organization, such as a state, local, or tribal
government,

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Or a non-profit entity, such as a university,
historical society, or cultural center may

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apply on behalf of a museum that operates
as a discrete unit within the parent organization.

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Inspire Grants for Small Museums, another
special initiative of the Museums for America

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program, is designed specifically to help
small museums address the priorities identified

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in their strategic plans.

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As an applicant, you must align your project
with 1 of 3 project categories: Lifelong Learning,

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Institutional Capacity, or Collections Stewardship.

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Grant requests may range from $5,000 to $50,000
for projects scheduled to last from 1 to 2

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years, and no cost share is required.

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Projects must begin on September 1, 2023.

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Inspire is open to museums, non-profit organizations
responsible for the operation of a museum

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who is applying on behalf of the museum,
And museums located within a parent organization,

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such as state, local, or tribal government
or a non-profit entity, such as a university,

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historical society, or cultural center, may
apply on behalf of a museum that operates

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as a discrete unit within the parent organization.

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National Leadership Grants for Museums support
projects that address critical needs of the

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museum field and have the potential to advance
practice in the profession so that museums

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can improve services for the American public.

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We invest in leaders, institutions, and partnerships
that understand the challenges and opportunities

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facing the field and devised plans to move
the field forward by producing and making

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available new tools, resources, research,
findings, and models.

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You can choose 1 of 3 project types, and each
has its own funding request range, cost share

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requirement, and grant period duration.

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All NLG projects must begin on September 1,
2023.

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Each of the NLG project types has its own
funding request range, cost share, requirement,

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and grant period duration.

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Rapid prototyping projects allow you to try
an innovative solution to a field-wide challenge

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that requires funding to rapidly develop,
test, iterate, and retest.

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Rapid prototyping grant requests may range
from $5,000 to $50,000.

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For projects scheduled to last one year with
no cost share required.

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Research projects pose questions of importance
to the field and use accepted research methodologies

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to collect, analyze, and share the data that
answers those questions.

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Research grants requests may range from $50,000
to $750,000.

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For projects scheduled to last 1 to 3 years
with no cost share required.

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Non-research projects support larger-scale
efforts that results in tools and resources

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for the field.

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Non-research grant requests may range from
$50,000 to $750,000 for projects scheduled

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to last 1 to 3 years and requires a 1 to 1
cost share.

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The goal of the Museum Brands for African
American History and Culture Program, or AAHC,

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is to build the capacity of African American
museums and to support the growth and development

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of museum professionals at African American
Museums and Historically Black Colleges and

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Universities.

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There are two funding levels in AAHC and each
has its own cost share requirement.

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For smaller scale projects requesting $5,000
up to $100,000, no cost share is required.

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For larger projects requesting $100,001 to
$500,000, a 1 to 1 cost share is required.

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This means that for every dollar you request
from IMLS, you must plan to provide an additional

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dollar in cash from a non-federal source,
staff or volunteer time, or third-party in-kind

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contributions.

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Projects must be scheduled to last from 1
to 3 years, and projects must begin on July

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1, 2023.

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The Native American Native Hawaiian Museum
Services Program is designed to support Indian

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tribes and organizations that primarily serve
and represent Native Hawaiians in sustaining

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heritage, culture, and knowledge through exhibitions,
educational services and programming, workforce

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professional development, organizational capacity
building, and collections stewardship.

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This program has very specific eligibility
criteria, so make sure to review the details

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if you are interested in applying.

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Grant requests may range from $5,000 to $100,000
for projects scheduled to last from 1 to 3

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years, and no cost share is required.

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And projects must begin July 1, 2023.

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The IMLS website has relevant information
and resources to help you create a competitive

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proposal, including information about each
grant program, project descriptions of previously

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awarded grants, sample applications, and peer
reviewer guidance.

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To find more information relevant to creating
a competitive proposal, your first stop should

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be the IMLS Available Grants webpage at WWW
dot IMLS dot gov.

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Backslash grants backslash apply dash grant
to find information on our grant programs.

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Visit the IMLS Available Grants webpage to
access grant program webpages, application

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instructions and to learn more about the application
process, sample applications, the Search Awarded

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Grants page, peer reviewer guidance, and required
application forms.

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Once you determine a program of interest,
we recommend visiting its grant program page.

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On this page, you will find the current Notice
of Funding Opportunity, program contact information

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and links to schedule a time to speak with
program staff,

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This Choosing a Funding Opportunity webinar,
and the IMLS Grant Program Information Session

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webinar.

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We now want to draw your attention to two
registration requirements, SAM dot gov and

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Grants dot gov.

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Your registrations must be complete and up
to date for you to submit an application to

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IMLS or to receive an award.

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If you're starting from scratch, it's important
to note that you must complete these registrations

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in sequence.

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We strongly recommend you check these registrations
immediately to ensure that they are accurate,

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current, and active, as it can take a long
time to update or renew them.

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The first place you must register is with
SAM, which stands for System for Award Management.

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SAM is a federal repository that centralizes
information about grant applicants and recipients

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and is free to all users.

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Applicants must be registered with SAM before
registering with Grants dot gov.

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Registering with SAM is also free.

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00:21:25.220 --> 00:21:29.620
It can be time consuming, and you must renew
your registration each year to keep it active.

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Because SAM dot gov registration vary in their
expiration dates, check your status early

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00:21:34.480 --> 00:21:40.000
on and take action to ensure you are registered
and your registration is active.

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Applicants and recipients must renew their
registrations in SAM at least every 12 months

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and sooner if their information changes.

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00:21:46.780 --> 00:21:51.870
An expired registration will prevent an organization
from submitting applications via Grants dot

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gov and receiving awards or payments.

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Grant payments will be made to the bank account
that is associated with the organization's

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SAM registration.

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00:22:01.409 --> 00:22:05.029
Begin with the website and use the FAQs to
answer questions.

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If you have further SAM issues, call the Federal
Service Desk at (866) 606-8220 Monday through

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Friday, 8 AM to 8 PM Eastern Time.

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A quick note about the Unique Entity Identifier.

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Until April 2022, all non-federal entities
were required to obtain a Dun and Bradstreet

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00:22:28.000 --> 00:22:32.700
Data Universal Numbering System number in
order to apply for, receive, and report on

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00:22:32.700 --> 00:22:34.260
federal awards.

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00:22:34.260 --> 00:22:40.679
The Unique Entity Identifier, or UEI, has
replaced the DUNS number and will be assigned

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00:22:40.679 --> 00:22:42.259
by SAM.

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00:22:42.259 --> 00:22:48.399
Applicants with active SAM registrations can
find their assigned UEI in their SAM records.

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00:22:48.399 --> 00:22:54.320
Applicants without active SAM registrations
will receive a UEI when they register in SAM.

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The second place you need to register is with
Grants dot gov.

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Once your SAM registration is active, you
can log into your SAM record to locate your

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00:23:03.009 --> 00:23:05.389
Unique Entity Identifier.

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00:23:05.389 --> 00:23:08.309
You need this active UEI to register in Grants
dot gov.

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Grants dot gov is a website owned and operated
by the Federal Government and is free to all

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users.

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00:23:14.669 --> 00:23:18.789
Applicants must register with Grants dot gov
before submitting an application to IMLS.

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To register, you must have an active SAM dot
gov status and a UEI.

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00:23:24.450 --> 00:23:28.070
Applicants should make sure that the information
associated with their SAM registration is

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current and active.

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00:23:29.990 --> 00:23:33.009
Allow several weeks to complete the Grants
dot gov registration.

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The Grants dot gov website is extensive and
its help capabilities are numerous and well-staffed.

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Begin with the website and its FAQs, but if
you need additional help, you may call their

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help line at (805) 518-4726, which is available,
24 7, except on federal holidays.

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00:23:50.690 --> 00:23:56.149
Visit their support page at the website listed
here, or e-mail them at support at Grants

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00:23:56.149 --> 00:23:57.149
dot gov.

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00:23:57.149 --> 00:24:02.539
This brings us to the end of the information
we set out to share with you in this webinar,

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but let's take a minute to summarize what
we hope you will take away.

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First, IMLS's vision, mission, and strategic
plan are at the core of its grantmaking.

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You would be well-served to consider these
in thinking about your project for which you

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will be seeking IMLS support.

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Funding opportunities in FY 2023 include two
technical assessment programs and six grant

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programs.

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Each grant program has its own set of eligibility
requirements, and you should consider these

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early on in the process of selecting a grant
program.

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00:24:32.110 --> 00:24:37.230
Each grant program supports particular types
of projects, aligning with programmatic goals.

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Be sure that you choose the grant program
with goals that match your project's intent.

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Applications to all IMLS museum grant programs
are due November 15, 2022.

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It must have either a start date of September
1, 2023, or July 1, 2023, depending on the

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program.

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00:24:55.919 --> 00:25:01.720
Our website, WWW dot IMLS dot gov, provides
a wealth of information to help you create

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a competitive grant application.

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Start your explorations there.

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It is very important to register early with
SAM dot gov and Grants dot gov.

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00:25:09.990 --> 00:25:13.820
If you are already registered, be sure you
know the usernames and passwords you'll need

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well in advance of the day you submit your
application.

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00:25:17.990 --> 00:25:21.770
And lastly, you should listen to the recorded
versions and transcripts of all of our webinars

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on our website at WWW dot IMLS dot gov backslash
webinars.

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Thank you for your interest in IMLS funding
programs and opportunities, and for checking

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00:25:31.269 --> 00:25:32.269
out this webinar.

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Good luck, and we look forward to seeing your
application in November.